Minutes of 58th Authority Meeting held on 09.01.2023 under the chairmanship of Development Commissioner and Chairperson, SEEPZ-SEZ Authority

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File No.E-FNC/69/2022-EO

MINUTES OF THE 58" AUTHORITY MEETING HELD ON 09.01.2023 IN HYBRID MODE, UNDER THE CHAIRMANSHIP OF DEVELOPMENT COMMISSIONER/ CHAIRPERSON, SEEPZ-SEZ AUTHORITY.

The following were present:1. Shri C.P.S. Chauhan - | Member/Secretary JDC, SEEPZ SEZ 2. Shri Adil Kotwal, Chairman/ CEO - Member M/s. Creations Jewellery Mfg. Pvt. Ltd. 3. Shri Himanshu Dhar Pandey, - Member Dy. Directorate General of Foreign Trade

Smt. Bridget Joe, E.A. to D.C./Estate Manager, Smt. Rekha Nair, Assistant, Shri. G.S. Bhandari, Assistant, Shri Ravindra Kumar Assistant, Shri. Rajesh Kumar, UDC and Shri. Ashok Kumar Meena, LDC also attended for assistance and smooth functioning of the meeting.

The Chairperson welcomed all the members present and thereafter agenda of themeeting was taken up.

Agenda Item No.1:- Confirmation of the Minutes of the 56! & 57% Authority meeting held on 29.11.2022 & 08.12.2022

Decision: After deliberation, the Authority confirmed the Minutes of the meeting held 0n29.11.2022 & 08.12.2022 with consensus. Agenda Item No. 2:- Proposal for additional fees for Design Consultant, M/s. VPCPL,for increase in area for Mega CFC.

Authority was apprised that based on the requirement, the construction area of Mega CFC building was increased due to increase in the number of floors and basement area which resulted in claim of additional fees of Rs. 44,31,585/- by Design Consultant, M/s. VPCPL. Authority was also informed that a speaking order has been passed by the Development Commissioner, SEEPZ, recommending that fees for design consultant, due to increase in area of building to 94634 sq. Ft. from area of 72000 sq. ft., as per RFP, and due to consequent increase in basement area, is admissible and needs settlement of claim under clause 2.4 and 11 of the contractual agreement and the multiple reiteration on the design and approvals subject to consideration of the SEZ Authority and the Purchase Committee, as applicable. The Purchase Committee, in its meeting held on 06.01.2023, has decided to accord approval with the consensus for additional fees for Design Consultant for increase in area of Mega CFC. % UG [ |

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Decision: - After deliberation, Authority approved the proposal of additional fees amounting to Rs. 44,31,585/- for Design Consultant, M/s. VPCPL due to increase in area of the building including basement of Mega CFC.

Agenda Item No. 3:- Proposal of payment made to Airport Authority of India, NewDelhi.

Authority was apprised that Airport Authority of India had issued NOC for height clearance with permissible top elevation in meters above mean seal level which was short of the required building height. Hence, Appeal was required to be filed. Accordingly, initial fees of Rs. 2,00,000/- and Rs. 5,000/- were made for transfer of dashboard. Authority was also informed that aeronautical study fee was made to Airport Authority of India amounting to Rs. 20 lakhs to consider the request for additional height at Mega CFC, NEST 01 & NEST 02.

Decision : After deliberation, the Authority granted the post facto approval for the proposal of payment made to Airport Authority of India w.r.t. appeal for raising height of Mega CFC, NEST 01 & NEST 02.

Agenda Item No.4 :- Post facto approval of award of work order to M/s. Hariom Projects Pvt. Ltd. for installation of Semi- Unitized Glazed Facade at Mega CFC Bldg.

Authority was apprised that exterior of the building for Mega CFC is to be covered by Facade to give it an iconic look. The RFP for unitized and semi-unitized glazing facade was published in CPPP and accordingly on evaluation by the Tender Evaluation Committee, the lowest bidder i.e M/s. Hariom Projects was awarded the work for installation of semi-unitized glazed facade at a cost of Rs. 8 crores.

Decision: - After deliberation, Authority granted post facto approval i.r.o. award of work order to M/s. Hariom Projects Pvt. Ltd. for installation of Semi- Unitized Glazed Facade at Mega CFC building at SEEPZ SEZ at a cost of Rs. 8 crores.

Agenda Item No.5 Post facto approval of award of work order to M/s. Deore Dhamne Architects as PMC of Part B, Mega CFC at SEEPZ-SEZ.

Authority was apprised that, for preparation of tender for interior work for Part‘B’, procurement of machinery/equipment including spares and maintenance, setting upR&D Centre and Business trading centre etc. a PMC is required for Part B of the MegaCFC. Accordingly, the RFP for Part B PMC was published on CPPP. After evaluation by the Tender Evaluation Committee, the lowest bidder i.e. M/s. Deore Dhamne Architects was awarded the work for PMC for Part B of the Mega CFC for a fee of Rs. 39,30,000/-

Decision: - After deliberation, the Authority approved the award of work order to M/s. Deore Dhamne Architects for PMC of Part B, Mega CFC for a fee of Rs. 39,30,000/, (4

Agenda Item No.6:- Approval for re-location from SDF-I building and allotment of Galasin proposed NEST-O01. Authority was apprised that NEST-01 is approved primarily for G & J Sector, and the construction has been awarded to M/s. Aashi Solutions on EPC mode. The G&]J Units in SDF-I principally agreed the layout/design plan. The Unitholders were updated of the layout by Architect of NEST 01. The Unitholders approved the plan & submitted their consent for relocation in the new building without any compensation and agreed to rent@ Rs. 4,500/- per sq. mtr. p.a. However, some of them requested for more area than theexisting one in the new bldg to accommodate their future plans.

Decision: - After deliberation, the Authority approved the proposal for re-location from SDF-I building and allotment of Galas in proposed NEST- 01 as submitted by the G&J unitholders of SDF-I building subject to approval of individual projects of the units for additional area by the Approval Committee and also subject to levy of latest prevailing rent @ Rs. 4500/- per sq mtr. per annum. The additional area for some of the units was approved by Authority as a special case as the units were required to be relocated and they had given their consent for relocation without any compensation for their damages on account of relocation and they had accepted the revised rent in new building which is more than twice the existing rent.

Agenda Item No.7:- Approval for interior Design Works of Mega CFC at SEEPZ-SEZ Authority was apprised that for carrying out the interior work of Mega CFC i.e. for Part B, an Architect(Design Consultant) for design of Interior work is required. Authority was also informed that the Design Consultant will plan the layout/drawings for Ground to 6th floor.

Decision: - After deliberation, the Authority approved the proposal for hiring of Design Consultant for Part ‘B’of Mega CFC at SEEPZ SEZ.

Agenda Item No.8:- Approval for excess quantities in excavation of Mega CFC site and Revised AA. Authority was informed that excavation work of Mega CFC was awarded to M/s. DB Infratech and for release of payment PMCs had certified the bill submitted by the Contractor with a detailed justification mentioning that there is an increase of 13.73% due to the excess quantity for which revised administrative approval is required. However, the Authority felt that the justification provided by WAPCOS was not categorically clear.

Decision: - After deliberation, the Authority held the view that M/s WAPCOS should submit a detailed speaking recommendation to SEEPZ-SEZ Authority for the claim ofthe contractor on account of additional work. The Authority approved the release of the bills of original contract amount.

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Agenda Item No.9:- Approval for repairs & Renovation work of Basement in BFC Bldg. Sector-I of SEEPZ-SEZ.

Authority was informed that the basement of BFC bldg. presently has cracks on the structures viz. Beams, columns and slab bottom and needs urgent repairs. On inspection it was observed that there is also water logging and there is no proper outlet to discharge the water logging for which water proofing treatment also needs to be executed with proper methodology.

Decision: - After deliberation, the Authority approved the proposal for Repairs & Renovation work of Basement in BFC Bldg., Sector-I subject to condition that the work isexecuted within the stipulated time frame.

Agenda Item No.10:- Approval for repairs & renovation work of Basement in Bank of India Bldg. Sector-I. Authority was informed that in basement in the Bank of India Bldg. admeasuring an area of approx. 708 sq. mtr., there is a need to undertake civil/ electrical repair as the basement always gets flooded during rains. Authority was apprised that the said room shall be converted into a Record Room anda digital archival unit shall also be provisioned. The estimate prepared by TDA for the said work Rs. 50,78,888/-.

Decision: After deliberation, Authority held the view that RFP should be uploaded on portal, and as the estimate is more than the admissible GFR limit of Rs. 30 lakhs, proposal to be sent to Ministry for intimation and any instructions otherwise, with a detailed proposal alongwith the photographs.

Agenda Item No.11:- Approval for construction of new sump and pump house for SDF Vat SEEPZ SEZ.

Authority was informed that as SEEPZ SEZ is constructing NEST 01, the existing sump and pump house are coming across the proposed construction work and needs to be shifted to a suitable location near SDF-V for which the cost estimated by MIDC, the SPA, is Rs. 1,24,39,000 and the time limit for completion of the work is 4 months.

Decision: - After deliberation, the Authority approved the proposal for construction of new sump and pump house for SDF V by MIDC at a cost of Rs. 1,24,39,000/- for supplyof water to SDF- V.

Agenda Item No.12:- Approval for providing temporary 80 m3 plasto storage tank, pumps and G.I. pipeline for temporary water supply to SDF-V bldg. at SEEPZ SEZ Authority was apprised that for construction of NEST 01, existing sump and pump house, supplying the water to SDF V, needs to be re-located and an interim arrangement for SDF-V needs to be made on urgent basis for which ae oa SPA, has

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submitted an estimate of Rs. 23,01,000/- including their charges.

Decision: After deliberation, the Authority approved the proposal for providing temporary 80 m3 plasto storage tank, pumps and G.I. pipeline for temporary water supply to SDF-V bldg to be done by MIDC at a cost of Rs. 23,01,000/-.

Agenda Item No.13 :- Approval for fixing of new aluminium paneling cement sheet fitting with wooden veneer panelling in and floor, Conference Room of Service Centre Bldg. at SEEPZ SEZ.

Authority was apprised that the present conference room needs urgent repairs related to side wall which has been damaged fully by white ants. The tentative cost for the side paneling with wooden veneer is less than Rs. 2 lakhs. Quotations were called in terms of GFRs, 2017, as the estimate was less than Rs. 2 lakhs and accordingly the lowest bidder was awarded the work for Rs. 1,92,000/subject to condition that the work will be executed within one month’s time.

Decision: - After deliberation, the Authority granted post facto approval i.r.o. the proposal for fixing of new aluminium paneling cement sheet fitting with wooden veneer panelling in ond goor Conference Room of Service Centre Bldg. at a cost of Rs.1,92,000/-

Agenda Item No.14 :- Approval for installation and erection of Conference Room wooden table in 2"¢ floor of Service Centre Bldg. at SEEPZ.

Authority was informed that the conference table was badly damaged due to termites and it was embarrassing & inconvenient to conduct the meetings in conference room for which a detailed scope of work was prepared and quotations were called as the work was estimated at less than Rs. 2 lakhs and accordingly the lowest bidder was awarded the work for Rs. 1,88,500 subject to condition that the work will be executed within one month’s time.

Decision: - After deliberation, the Authority granted post facto approval i.r.o. the proposal of installation and erection of Conference Room wooden table in 2°4 floor of Service Centre Bldg., SEEPZ SEZ at a cost of Rs. 1,88,500/-

Agenda Item No.15 :- Proposal for Installation & Commissioning of 4.4 k Watt Solar Power Tree at garden area near Service Centre Bldg. to feed energy to High Mast No.1 near Gate No.1 in SEEPZ Premises.

Authority was informed that the location in front of SEEPZ Service Centre garden area was inspected for installation of Solar Power Tree and the place was found feasible to erect the same. Authority was informed that the total cost for the same is Rs. 7,28,000/- which will be recovered in 11 years period. Also the installation of solar power tree will help in reducing electricity bills, lower maintenance cost, earn tax credit and rebates. i

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Decision: - After deliberation, the Authority approved the proposal for Installation & Commissioning of 4.4 k Watt Solar Power Tree in the garden area near Service Centre Bldg. to feed Energy to High Mast No.1 near Gate No.1.

Agenda Item No.16 :- Proposal for permanent power supply connection of Mega CFC inSEEPZ SEZ.

Authority was informed that there is requirement for permanent power supply for Mega CFC and on contacting M/s. Tata Power & M/s. Adani, the lower quote was of M/s. Tata Power as Rs. 6.46 per unit. It was also apprised that Tata Power will take 60 days to complete the entire work after handing over the substation room and complete documentation formalities. Total cost will be Rs. 6,22,384/-

Decision: - After deliberation, the Authority approved the proposal for permanent power supply connection for Mega CFC by M/s. Tata Power at a cost of Rs. 6,22,384/subject to examination and confirmation on Authority or engaged Civil Contractor's scope covers expenditure thereof.

Agenda Item No.17 :- Proposal for Execution of sub-lease agreement for plot no. 16(P),17 of M/s. Minal Info Jewels. Authority was apprised that the said proposal was placed in the 56% Authority meeting wherein it was decided to forward the legal opinion received from Ministry of Law and Justice in the matter, to M/s. Goldstar & Enforcement Directorate i.t.o. M/s. Gitanjali Gems, the other two Joint occupants of the said plots. Authority was informed that M/s. Goldstar has filed a Writ Petition in High Court, Bombay, and Enforcement Directorate has vide letter dated 21.12.2022, conveyed that the said property attached by them will not be sold/disposed off or re-allotted or transferred in any manner without their prior permission.

Decision: - After deliberation, the Authority noted the updated status in the matter and decided to wait till the decision of the Hon’ble High Court, Bombay, in the matter and also to send the updated status to the MoC&I in the matter.

Agenda Item No.18 :- Appraisal on the High Court's Order dated 14.12.2022 and 19.12.2022 i.t.o. WP. filed by the vendor of Security servicesat SEEPZ, i.e. M/s. SSDF. Authority was informed that M/s. SSDF had filed a Writ Petition and Hon’ble Bombay High Court in its order had mentioned that tender proceedings to be adhered to while awarding the fresh contract. Decision: - After deliberation, Authority noted the contents of the order of Hon’ble Bombay High Court. High Court. Court. “ LE \

Decision: - After deliberation, Authority noted the contents of the order of Hon’ble Bombay High Court. High Court. Court. “

Agenda Item No.19 :- Proposal for depositing an amount of Rs. 3,49,09,177/- after deducting dues of Rs. 47,49,022/- in pursuance of the Court’s directions in case of M/s. Core Education for premises at Multistory Building.

Authority was apprised that M/s. Core Education being defaulter, one of the creditors had filed a Company petition against the said unit for non-payment of credit/loan facility. In order to restore the premises, SEEPZ Administration had filed an Interim application and the Hon'ble Bombay High Court in its order had conveyed that the amount paid by the company to be returned/paid to the Liquidator for restoration of premises. Authority was informed that the original premium at the time of allotment was Rs. 3,96,58,200 and the rental dues and customs duty liability amounts to Rs. 47,49,022/-, which needs to be deducted before payment of amount to Liquidator.

Decision: - After deliberation, Authority approved the proposal for depositing amount of Rs. 3,49,09,177/- after deducting dues of Rs. 47,49,022/- in pursuance of the Court’s directions in case of M/s. Core Education for restoration of the premises to SEEPZ Authority and intimation to the MoCI for record thereof.

Agenda Item No. 20:- Approach and methodology for undertaking structural Safety, Fireand Life Safety, Lift Safety and Electrical Safety.

Authority was informed that due to the ageing of govt. leased bldgs. there are certain issues related to the structural safety of the structures, water proofing treatment, non-compliance of fire safety measures, legacy issues, matter filed with CBI, licensing of lifts, non transfer of assets in the books of account of Authority, multiple complaints by the trade on the refraining of major repairs etc. Authority was apprised that the detailed proposal with the financial implication to be taken up in the budget session for 2023- 2024.

Decision: - After deliberation, the Authority noted the said proposal.

Agenda Item No. 21 :- The intimation regarding the role of Third Party Validation Institute (TPVI) for M/s. Visvesvaraya National Institute of Technology.

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----- Start of picture text -----<br> Authority was apprised that for onboarding of third party validation<br>institute to oversee the Quality Assurance & Quality Control aspects of all the works<br>to be executed in SEEPZ, letters were issued to VJTI, VNIT & IIT,Bombay. The<br>quotes of all the three agency are as follows :-<br>| INSTITUT | VNIT VJTI ItI-B<br>CHARGES 0.90% 1.00% Not<br>Interested<br>6 <br>----- End of picture text -----<br>

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The VNIT being the lowest quote has been communicated to sign a formal MOU with SEEPZ who will check that the site is equipped with necessary documents, like agreement, B/S codes, CPWD specifications, inspection of reports, list of approved manufacturers, tools for checking quality of the works & testing facilities etc.

They shall carry out the testing (field laboratory) of the construction materials and shall report in writing to project in-charge with their suggestions and remedial measures, if any. Also, they will check adequacy, admissibility and corrections of all the matters to be approved by Competent Authority/building and construction committee and submit audit/inspection report to Competent Authority from time totime.

Decision: - After deliberation, the Authority approved the onboarding of the Third Party Validation Institute ie. M/s. Visvesvaraya National Institute of Technology for all works to be executed in SEEPZ for fees @0.90%.

Agenda Item No. 22 :- Proposal for modifying the conditions in allotment of vacant space to deserving entrepreneurs. Authority was informed that presently there are few vacant spaces available for allotment to deserving/eligible entrepreneurs. Hence to boost the exports and earn foreign exchange, advertisement to be hosted for allotment of such vacant spaces subject to incorporation of additional conditions in the advertisement as per agenda item.

Decision: - After deliberation, Authority approved the proposal for allotting the premises on advertising as per the standard procedure. Authority also directed that advertisement to be floated incorporating following additional conditions stating that applications will not be considered if :

1. Applicants are having any litigations with SEEPZ-SEZ Authority on account ofpending dues or any other matter .

2. Applicants having not submitted registered sub-lease agreement even after 6 months of issuance of LOA as per SEZ Rules 2006, without valid reasons to thesatisfaction of the Authority.

3. Preference will be given to those applicants who have no pending foreign exchange realization beyond the permissible limit as per the RBI guidelines, over the applicants who have pending FE realization beyond permissible limits.

Authority also specified that the advertisement will have a condition that the applicants for spaces in SDF-I will be re-allocated to the newly constructed NEST 02 after demolition of SDF-I building subject to the payment of prevailing rent of Rs. 4500/- per sq. mtr. p.a. and on submission of unconditional consent for relocation.

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, Agenda Item No. 23 :- Proposal for allotment of space to M/s Vijisan Jewels Pvt Ltd., as per their request, in NEST-01.

Authority was informed that M/s .Vijisan Jewels had requested for alternative unit in SDF-I i.e. unit no. 24. However on inspection it was understood that they will have to invest more on repairing and get the place into working condition and completion of renovation work which will take 4-6 months. Hence, they have requested that since completion of NEST 01 is by May 2023, they are ready to wait and move to thenewly allocated space in NEST-O01. They have also assured payment of advance rent at the prevailing rent of Rs. 4500 per sq. mtr. p.a. for the NEST-01. Decision: - After deliberation, Authority approved the request of M/s. Vijisan Jewels.

Agenda Item No. 24:- Proposal for allotment of office space at 3'4 floor, BFC Building for the representatives of GJEPC to set up the camp office of GJEPC at SEEPZ till completion of Mega CFC. GJEPC had requested for office space in BFC bldg. Authority was informed that space allotted near to the construction of Mega CFC will help them in monitoring the executionof work. Decision: - After deliberation, Authority approved the proposal for allotment of space inBFC bldg. subject to prevailing rental charges. Agenda Item No. 25:- Proposal for allotment of “B” Type Quarter in the SEEPZ Residential Colony to M/s. Hariom Projects Pvt. Ltd for their staff on temporary basis for the construction of Mega CFC in SEEPZ-SEZ. Authority was informed that M/s. Hariom Projects Pvt. Ltd. are contractor for construction of Mega CFC and in order to monitor the execution of work, their staff requires quarters. Decision: - After deliberation, Authority approved the proposal for allotment of quarterson payment of prevailing rent and till the completion of the project and no further overstay will be allowed. Agenda Item No. 26:- Proposal for post facto approval for allotment of “A” Type Quarter i.e. A-3/21 in the SEEPZ Residential Colony to Shri. Rohit Chippa & Shri. Palle Dasthagiri Site Engineers of M/s. WAPCOS Ltd. for 3 months upto 31.03.2023. Authority was informed that M/s. WAPCOS Ltd are PMC and monitoring the project of Mega CFC and in order to monitor the execution of work, their staff requires quarters. Hence as per the request quarters were allotted till 31.03.2023 Decision: - After deliberation, Authority granted post facto approval for allotting quarters to the staff of M/s. WAPCOS till 31.03.2023. However, Authority held the view that no further extension to be granted. ‘e a ee

Agenda Item No. 27:- Proposal for Remuneration for works undertaken by Shri C.G. Birhade, Ex. ADC for preparatory work of the inaugural ceremony for the Golden Jubileecelebrations at SEEPZ-SEZ.

Authority was apprised that the proposal for approval of remuneration to Shri. C.G. Birhade for the efforts taken in Golden Jubilee Celebration and his Engagement in Record Room streamlining project for 3 Months in SEEPZ-SEZ was placed before the 53rd Authority Meeting held on 01.07.2022 and the Authority approved the proposal for (i) deserving Honorarium to Shri. C.G. Birhade for the efforts taken in Golden Jubilee Celebrations and (ii) his Engagement in Record Room streamlining project for 3 Months in SEEPZ-SEZ. Authority was informed that a remuneration of Rs. 15000/- to be paid forthe execution of the said work

Decision: - After deliberation, Authority approved the grant of remuneration to Sh. C.G.Birhade.

Agenda Item No. 28:- Proposal for extension of AMCs awarded to agencies for providing various works and services at SEEPZ. Authority was apprised and updated the status of each tender. Authority held the view that awarding of Houskeeping and Cleaning contract is near finalization, hence extension may be granted for 2 months or till the date of award of the contract to the newagency whichever is earlier.

Authority was also informed that LOI was given i.r.o. AMC of lift in Service Centre Bldg. and BFC bldg. Hence, extension not required as they are the continuing agency and covered under single sourcing tender.

Decision: - After deliberation, Authority approved the extension of AMCs of the agencies upto 31.03.2023 or till the finalization of new contract whichever is earlier, other than AMC of lift and house-keeping/cleaning tender.

Agenda Item No. 29:- Award of Housekeeping & Cleaning Tender.

Authority was informed that as per the financial bid, the successful bidder had quoted for 26 days of manpower as per the Minimum Wage Rules 1950. The Evaluation Committee convened a meeting and the L1 bidder had confirmed that they will comply with all the statutes mentioned in the tender and also furnished an Undertaking that they will deploy manpower for 8 hours and 26 days and will also provide relievers for remaining 4/5 days on weekly off and the payment for the relievers will be borne by the contractor only. SEEPZ Authority will bear the cost only for 26 days salary. The successful bidder viz. M/s .M Power Facility Services Pvt. Ltd. has also agreed to provide the performance security amounting to 3% of the quoted value.

Decision: - After detailed deliberation, Authority approved the proposal for awarding the contract to M/s. M Power Facility Services Pvt. Ltd. for a period of 1 year, in view of the above updates. ( : € (A,

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Agenda Item No. 30:- Update on Hiring of Social Media Agency.

Authority was apprised that tender for hiring of Social Media Agency was floatedand 2 bidders qualified for financial bids. However, the quote was double i.e. approx. Rs.36 lakhs as compared to the estimated cost of Rs. 15 lakhs approved by the Authority in its 53°¢ meeting.

Decision:- After detailed deliberation, Authority held the view to initiate action for re- tendering for hiring of Social Media Agency.

Agenda Item No. 31:- Proposal for Project Management Consultancy for monitoring statutory compliance related to Works projects in SEEPZ SEZ.

Authority was apprised that SEEPZ SEZ needs to undergo various structural repairs and beautification of roads/internal roads and electrical works. Hence in order to monitor the statutory compliances, a PMC is required to be onboarded who would ensure statutory provisions of the GFRs, manual of procurement of goods, drawings specification of all works, engagement of architects etc.

Decision:- After detailed deliberation, Authority noted the proposal

Agenda Item No. 32:- Update on Strategic Advisory Consultancy Services for SEEPZ SEZ.

Authority was apprised about the engaging of Strategic Advisory consultancy services inthe 56" Authority meeting and accordingly tender was floated and as per the evaluation by the Tender Evaluation Committee, M/s. Crisil Risk and Infrastructure Solutions Ltd. had quoted fees of Rs. 2,96,50,000/-. Authority was also informed that the said information was updated to the Ministry vide communication dt. 30.12.2022

Decision:- After deliberation, Authority noted the said proposal and decided to wait for specific instructions from Ministry if any, before taking any decision in the matter. Agenda Item No. 33:- Approval for issuance of Letter of Intent to M/s. SRIT India Pvt. Ltd. for the Rise-ERP project

Authority was apprised about the RISE-ERP project in the 56" Authority meeting and accordingly tender was floated and as per the evaluation by the Tender Evaluation Committee, Authority was informed that M/s. SRIT India Pvt. Ltd. had quoted Rs. 27,64,45,000/- for a contract duration of 3 years and 6 months. The Trade Member requested to get all details about the said tender for better understanding of the matter

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Decision:- After deliberation, Authority held the view that the detailed proposal, tender documents and the evaluation report to be forwarded to the Trade Members of the Authority before issuance of LOI to the successful bidder.

Agenda Item No. 34:Upgradation of the Surveillance CCTV network with integration of a Command and Control Centre & Comprehensive Annual Maintenance of CCC & CCTV system in SEEPZ SEZ. Authority was informed that a project for developing Command and Control Centre to monitor and use proper survelliance system in SEEPZ for all 7 sectors is being undertaken.

Decision:- After deliberation, Authority held the view that the detailed proposal and, tender documents to be forwarded to the Trade Member of the Authority for better understanding and then place the said proposal in the next Authority meeting while tender process may be floated.

Agenda Item No. 35:- Approval for repairing & painting work of Steel Racks & Cupboards at Record Room at basements of SCB, BOI & BEC buildings and office, Sector-I, SEEPZ-SEZ. Authority was apprised that there are around 500 racks in the godown for repairs, painting and the cost would amount to Rs. 9,23,200/- and the time limit for the same would be 45 days.

Decision:- After deliberation, Authority approved the said proposal.

Agenda Item No. 36:- Proposal for procurement of Desktop computer, LaserJet Printer Duplex, WIFI Router, Computer CMOS Battery, D-Link RJ 45 Connector, Air Blower Machine, Computer SATA SSD Drive 500GB, Computer Web Cam Camera, Computer Speaker Heat Sink Paste, Color Printer, Media Converter and D-Link Switch 48 Port through GeM & other Platform.

Authority was apprised that procurement of hardware was approved for Rs. 23,34,109/-. However there is shortage of funds in the office expenses in the Administration office and hence, requested for procurement of the same under Authority fund. Also there is an additional requirement of Rs. 78,799/- for fiber cable laying, procurement of TV standfor conference room. Decision:- After deliberation, Authority approved procurement of TV stand & 2 colour printers from Authority fund and rest of the procurement from administrative funds, as and when available or to review the proposal in the next SEZ Authority meeting as a formal agenda with due justification. Gl \

Pane, Agenda Item No. 37:- Review and updation of Disaster Management Plan for SEEPZ- SEZ. Authority was apprised that Disaster Management Plan for SEEPZ was prepared by YASHADA in 2012 and the same needs to be updated and the modalities of the DMP needs to be reviewed. Authority was informed that YASHADA will complete the activities in 120 to 140 days and the total cost for the same is Rs. 9.8 lakhs.

Decision:- After deliberation, the Authority approved the said proposal of review and updation of DMP at SEEPZ by YASHADA at a cost of Rs.9.8 Lakhs.

Table Agenda no. 1:- Proposal for reduction in the rental charges for units in G&]J Complex Il.

Authority was apprised that units at G&J Complex Il had renovated the bldg. from their own contribution and hence requested for reduction in the rental charges. Authority was informed that rent being variant for each unit, it would be difficult andtherefore the service charges @ Rs. 250 per sq. mtr. p.a. can be taken into account for examination of the proposal.

Decision:- After deliberation, Authority conveyed to the Trade Member, who is also one of the unit holders at G&] Complex-III, to work out the expenses incurred by each unit and then to propose the reduction in the maintenance charges and the period for which the said reduction is required to compensate the unit holders for the expenses incurred by them for renovation/repair of G&J Complex-IIl. - Table Agenda no. 2 :- Proposal for re-appropriation of funds for scanning and digitization. Authority was informed that re-appropriation of funds is required as payment made to M/s. Pushkaraj for scanning and digitization was more than the budget provision. Authority was informed that the payment was made of Rs. 82/- lakhs, however, the budget provision was for Rs. 50/- lakhs under the said Head.

Decision:- After deliberation, Authority held the view that re-appropriation of fund is allowed, however, a detailed explanation to be called for making the payment without having funds in the subject Head and non adherence to the budget manual of the SEEPZ, SEZ authority specifically. Table Agenda no. 3 :- Submission of monthly expenditure accounts-% of expenditure and balance in the approved annual financial statement of Authority.

Authority was apprised the budget provision and the utilized amount under various heads. However there was no clarity on the detailed expenses made against each head. Decision:- After deliberation, Authority held the view that detailed expenditure to be budgeted and placed in the next Authority meeting w.r.t. budget proposal. ; re( = _ 7

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The Meeting ended with a vote of thanks to the Chair.

This issues with the approval of the Chairperson, SEEPZ SEZ Authority.

Vv \eoN (C.P. S, Chauhan) Secretary/Jt. Development Commissioner, SEEPZ SEZ Authority