Minutes of 60th Authority Meeting held on 30.05.2023 under the chairmanship of Development Commissioner and Chairperson, SEEPZ-SEZ Authority.

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MINUTES OF THE 60‘AUTHORITY, MEETING HELD ON 30-05-2023 IN HYBRID MODE, UNDER THE CHAIRMANSHIP OF DEVELOPMENT COMMISSIONER/CHAIRPERSON, SEEPZ-SEZ AUTHORITY.

The following were present:-

1. Shri C.P.S. Chauhan

• | Member/Secretary

  • JDC,SEEPZ SEZ

2. Shri Himanshu Dhar Pandey, - Member Dy. Directorate General of Foreign Trade

3, Shri Adil Kotwal, Chairman/ CEO - Member M/s. Creations Jewellery Mfg. Pvt. Ltd.

Special Invitee:-

1. Sh. Pandire, Dy. Engineer, MIDC, SEEPZ SEZ

Shri. Haresh Dahelkar, Estate Manager, Shri. Palash Shankar ADC Finance (Accounts & Procurement) Divn, Sh. Hanish ‘Rathi, ADC (Security/IT), Smt.’ Rekha Nair, Assistant, Shri. G.S. Bhandari, Assistant, Shri Ravindra Kumar Assistant, Shri..Rajesh Kumar, UDC and Shri. Ashok Kumar Meena, LDC, Shri. Jagdish Gaur, LDC also attended for assistance and smooth functioning of the meeting

The Chairperson welcomed all:the members present and thereafter agenda of the meeting was taken up. .

Agenda Item No. 1; Confirmation of Minutes ofthe 5th meeting held on 05.04.2023 & 12.04.2023.

The Minutes of the 59% Meeting held on 05.04.2023 & 12.04.2023 were confirmed with consensus.

Agenda Item:No. 2 :-Proposal for Amendment in Budget Manual which was notified on 18-4-2023.

Authority was apprised that the manual had discrepancy in Chapter 5 of the Budget Manual! and inadvertently the major head has commonly ‘been inserted in all divisions. Hence, there is a need for classification of accounts to be . Decision: After deliberation, Authority held the view that necessary amendment in the major head to be made and the revised Budget Manual to be made applicable w.e.f. the next Financial Year. However, funds as provisioned and approved by the SEZ authority to be re-apportioned to ensure availability of funds with every such change or re-allocation undertaken to be tabled in the SEZ authority with detailed justification and grounds thereof.

Agenda Item No. 3:- Proposal w.r.t. submission of Annual Accounts of SEEPZ-SEZ Authority for the FY 2022-23

The Annual! accounts of the Authority for the FY 2022-23 prepared by CA were submitted before Authority. It was mentioned that IT exemption for the past period i.e. prior to 2015 on Authority formation in 2009 needs to be obtained from CBDT due to which amount of Rs. 45 cr. is blocked.

Decision: After deliberation Authority approved the Annual Accounts and also directed that the Accounts need to be timely audited and completed -by 10.06.2023 and sent to CAG latest by 30° June with necessary rectification if any. Office to pursue with CBDT in coordination with Chartered Accountant for the retrospective IT exemption under section 10 (46) of the IT Act, in respect of pending matters.

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Agenda Item No. 4:- Proposal of submission of monthly Financial Statements for the month April 2023 of SEEPZ-SEZ Authority

2023 The Authority was apprised about the utilization of Rs. 4,77,60,376/- from 01-4-2023 to 24-5out of the budgeted amount of Rs. 313.90 cr. for the FY 2023-24.

Decision: After deliberation, Authority noted the expenditure under respective heads.

Agenda Item No. 5:- Re-construction of Gate.02 in SEEPZ SEZ Premises.

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2023 Authority was informed that the said proposal was placed in the 59% Authority meeting held on 05-4for & 12-4-2023 wherein, Authority directed to obtain the DPR from MIDC. MIDC has thus furnished the DPR the re-construction of gate no.02 in SEEPZ SEZ Premises amounting to Rs. 3,75,28,000/- and the time limits for execution of the said work is 06 months.

Decision: ‘After deliberation, the Authority approved the DPR submitted by MIDC for re-construction of Gate no.02 for an amount of Rs. 3,75,28,000/-

fencingAgendaitem No. 6:- Raising height of compound wall from chainage 520 to chainage 690 including razor wire and 600mm dia concertina coil near M/s Sanghavi Exports in Sector 6. height Authority was apprised that in order to avoid movement of intruders it is essential to increase the the of the compound wall with the provision of concertina coil and barbed wire fencing. MIDC has furnished DPR with an estimated cost of Rs. 29,28,800/- and the timeline for execution ofthe work in 2 months

Decision: After deliberation Authority approved the DPR provided by MIDC for Raising height of compound wall from ch.:520 to ch. 690 including razor wire fencing and 600mm dia concertina coil near M/s Sanghavi Exports amounting to Rs. 29,28,800/- with a condition for timely execution of the work. Authority also requested MIDC to provide DPR for the balance compound wail work near STP, GJ-11 to GJ-3 & Plot #36.

Agenda Item No. 7:- Proposal for the waterproofing, Plumbing & Sewerage Chamber repairing work atA,B,CD type building,SEEPZSEZ Residential colony, Sector Vil.

Authority was apprised that the buildings are very old and needs waterproofing Chemical Coating treatment for Terrace & water tank with repairing of Parapet wall. Residents of the SEEPZ Quarters are facing issues related to leakages & Seepages during the monsoon also resulting in heavy cracks in the walls. It was also apprised that there is a budget provision of Rs. 69/- lakhs and the balance funds out of the total Rs. 1.53 crores needs to be provisioned.

Decision: After deliberation, the Authority held the view as monsoon is fast approaching and there are lot of cracks & seepages, the urgent repairs of the bldgs. related to waterproofing, Plumbing & Sewerage Chamber repairing work at A,B,C,D type building , SEEPZ SEZ Residential colony, Sector VIi_ needs to be executed and Finance (Accounts& Procurement) Divi. was requested to provision the balance funds of approx. Rs. 84,68,987 for execution of the work. Also the Technical Cell in the Estate Divn. in co-ordination with the TDA, TPVA, SCVA to follow proper methodology for execution of work, maintain and verify measurement book, ensure compliance of contract agreement before release of all payments.

Agenda Item No. 8:- Extension in the validity ofthe contract ofexisting waste management

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Corporation Authority was apprised that the contract for waste management to M/s Garib Nawaz granted was awarded on 08-10-2020 and the same expired on 07.09.2021. Subsequently extension was issued till 31-03-2023. Fresh Tender floated and as per the qualification criteria, M/s .Garib Nawaz Corpn. was work order w.e.f 01.05.2023. Hence for the interim period for regularization of the earlier contract, extension to be granted for one month i.e. April 2023.

Decision: After deliberation, Authority approved the extension in the validity period of Waste Management contract for the month of April 2023 as per work order dt. 08.10.2020,

Agenda item No..9:- Extension in validity of contract for tree pruning cutting and gardening services

M/s Authority was informed that present tender related to Tree pruning cutting awarded to per Sons House for the period of one year i.e. 04.05.2022 to 03.05.2023 needs to be extended for services as the Service Level Agreement and the defined scope of work for the Zone. Authority was also apprised that office has initiated action for floating fresh tender on Ge Portal as per due procedure and the finalization of the same will be completed latest by 1° week of July 2023. Hence the present tender needs extension till 3107-2023 or till the onboarding of the new service provider.

Decision: After deliberation, the Authority approved_the Proposal for extension in the validity of the existing providercontract whicheverof treé pruningis earlier.cutting and gardening service upto 31-7-2023 or till onboarding of the new service Agenda Item No. 10:- Extension in the validity of contract for removal and disposal of sludge from open & closed& residential gutters, staff sewerage/ quarter drainage lines , Sewage treatment plant (STP) and Septic tanks in SEEPZ SEZ premises

closed Authority was informed that contract for removal and disposal of sludge from open & & gutters, sewerage/ drainage lines , Sewage treatment plant (STP) and Septic tanks in SEEPZ SEZ premises residential staff quarter awarded to M/s Prime Toll and Metal Recoveries for the period of one year i.e. 27.04.2022 to 30.04.2023 needs to be extended to avoid any water logging in the upcoming monsoon. Authority was also apprised that office has initiated action for floating fresh tender on CPP Portal as per due procedure and the finalization ofthe same will be completed latest by 15t week of july 2023. Hence the present tender needs extension till 31-07-2023 or till the onboarding of the new service provider.

Decision: After deliberation, the Authority approvedthe proposal for extension in the validity of contract for removal and disposal of sludge from open & closed gutters, sewerage/ drainage lines , Sewage treatment plant the{STP) newand service Septicprovider tanks in SEEPZwhichever SEZ premisesis earlier. & residential staff quarter up to 31-07-2023 or till onboarding of

Agenda Item No..11:- Proposal for take over ofvacant unit no 303 (NON AC) in Multistoried Bidg.

and Authority was apprised that unit no. 303 (Non-Ac) in Multistoried Building is lying vacant since 2008 was not allotted by MIDC till date thereby resulting in loss of revenue, loss of generation of employment, _ foreign exchange earnings and NIL exports. Hence, it was proposed that MIDC may surrender the said unit to SEEPZ Authority for further allotment for growth of exports. Decision: After deliberation, Authority had requested MIDC to surrender the vacant Unit no 303 (NON AC) in Multistoried bldg. to SEEPZ SEZ Authority and if required, the construction cost for the said Unit will be borne by SEEPZ SEZ Authority. authorityAgenda It r e latedm No. work12:- Proposal for remuneration to the 4 new govt. staff (2ADC & 2LDC) for attending the | o40

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dealing Authority was apprised that as per office order no. 169, dated 04.05.2023, 2 new ADC and 2 LDC are with estate matters. Hence a monthly remuneration to be to be given to the 4 new Govt. staff,

Decision: After deliberation, Authority approved the remuneration to be granted to the 4 new govt. staff for attending the authority related work as per the earlier approved amounts.

AgendaNEST 02 Item No. 13:- Proposal of SEEPZ SEZ for carrying out the concurrent Audit of MEGA CFC, NEST 01 & CFC, Authority was apprised that a concurrent audit needs to be conducted for major projects viz. Mega carryNEST -01 & 02 through C&AG. However, C&AG vide letter dt. 01.05.2023 stated that they are willing to a out compliance audit and not concurrence audit. Hence though TPVA, SCVA has been onboarded, there is need to onboard a consultancy for Audit. Authority was apprised that Institute of Public Auditors of India (IPAl), an organization formed in 1996 a “not for profit organization” comprising of specialist in public accounting, auditing, performance audit, monitoring and evaluation of internal Operating systems and projects can be onboarded by single sourcing tender in term of para 3.10.1 & 6.9.3 of Single Source Selection under Manual of Procurement of Consultancy & other Services and Rule 194 of GFR 2017.

Decision: After deliberation, Authority approved the proposal of onboarding Consultancy viz. IPAl, who have core competency in the field of Audit, for concurrent audit in terms of para 3.10.1 & 6.9.3 of Single Source Selection under Manual of Procurement of Consultancy & other Services and Rule 194 of GFR 2017 for the mega projects viz. MEGA CFC, NEST 01 & NEST 02.

The meeting ended with a vote of thanks to the Chair.

This issues with the approval of the Chairperson, SEEPZ SEZ Authority.

oneWw (C P S Chauhan) Secretary/Jt. Development Commissioner SEEPZ-SEZ Authority