Minutes of the 30th SEEPZ-SEZ Authority Meeting held on 18.11.2016

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|MINUTES|SEEPZ-SEZ/Estate/AM/26/2016-17|' CL|||
|HELD|OF THE 30% AUTHORITY MEETING OF THE SEEPZ SEZ AUTHORITY|=.|
|ON|18th November, 2016 AT|11.30 AM|:|
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|The following were present:|||||:|
|1)|Shri|V.P. Shukla|Secretary|7|op|
|Estate Manager|/|Secretary|
|2)|||oe|
|M/s.Shri. AbhayFineline Doshi,Circuit(MD)-Ltd.|‘Trade Member.|Representating|||.|||||
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|wa|3)|Shri. Prem Kothari,|(CMD)-|Trade Mémber|Representating|||
|M/s. Fine Jewellary Manufacturing|Ltd.|:|
|.|Agenda|I: Fees Structure of Consultant and NFCD charges.|||:|o|
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|wa|It was|discussed|in the meeting,|NFCD|is|service|provider and|executor|of the|
|underall kindthe of civilone|roof. engineering works.|Organization shall provide following services|
|1.|.|7|:|
|2.|Architectural|Consultants|:|||
|Structural|Consultants|
|3.|Project Management/|Construction|Management|Services|(PMC)|7:|o|
|NFCD|shail|provide|the|above|mentioned|service|under|one|-umbrella|for|that|OG|
|NFCD is charging 3% of total expenses incurred in executing the work...|||oe|
|Other fee structure is as under:|||||
|———“|No.Sr.|| work/works/uType of|NFCD|PMC|Architect|Structural|
|;|Consultant:|
|Ss|50.00|L|3.00%|8.00%|5.00%|||
|2|||1.00%|2.00%|||
|91.00100.00L L—|3.00%‘|5.00%|5.00%|1.00%||2.00%|-|
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|3|101.00150.00 L-L|3.00%|5.00%|4.20%|1.00%|2.00%|
|4|a|—|:|
|500.00L151.00 L|3.00%|4.20%|4.20%|1.00%|2.00%|
|5|||above501.00 L and|“|3.00%|3.30%:|3.30%|1.00%|t2.00%|—|—|.|
|Each consultant will be appointed with approval|of SEEPZ-SEZ Authority|, bo|—|

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SEEPZ-SEZ/Estate/AM/26/2016-17 CPA !

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• Decision: The Authority approved the fees Structure of NFCD, PMC, Architect i} and Structural Consultant. ‘ ~ re — Agenda II: Day to day maintenance of SEEPZ quarters, BFC building, SC building and Gate no. 1,2,3 at SEEPZ-SEz premises, | it ae The Committee noted that the proposal for day to day maintenance of SEEPZ, | quarters, BFC building, Sc building and Gate no. 1,2,3 at SEEPZ:SEZ. | : premises dated 21.10.2016 and recommended M/s. Sunita Fabrication Plastic - Company as the lowest bidder on the basis of NFCD recommended. : . The NFCD has submitted an estimate of Rs. 51,04,890/- for day to, day _ maintenance. , 7 | _.. the Budget Estimation received from NFCD | | | | Cost of Following work fo : 1 Comparitive Statement of services for day to 45,99,000,.00 | day maintenance of SEEPZ quarters, BFC . building, | | | SC building and Gate no. 1,2,3 at a | SEEPZ-SEZ premises. - ae[8%@][ A] Bo PMC[@] | 3,67,920.00 7 | NFCD charges @ 3% @ A ) 1,37,970.00 | “ _D | Total (A to D) $1,04,890/|

Decision: After detailed discussion the Authority approved the proposal. dt,

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|:|.|SEEPZ-SEZ/Estate/AM/26/2016-17|| A=|
|Agenda|III: Repairs|to ICH Canteen in SEEPZ SEZ Premises|-|!|
|Details|of work|are|as|follows:|.|
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|Sr.|Details of|wok|a.|
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|1|Name of|work|Repairs|to|ICH|Canteen|in SEEPZ|||
|4|Sanction order and date|SEEPZ-SEZ/EMS/M&R/28/09-|:|
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|charges)|
|—|Final|bill amount|Rs.56,68,048/-|(inchiding|;|||||
|iin Escalation and ETP charges)|||||
|Reason|for additional expenditure|||Accepted tender rate|is 28% above|_|
|tia the cost put to tender|:|

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' ' Decision: After detailed discussion the Authority approved the proposal | for revised sanction of Rs. 8,70,348 /-

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Agenda | _ HR/ IV: Proposal for hiring of Assistant Estate Manager in Finance/ | Operation through NFCD or Placement Agency. . ; “AS per rules 9(4) the Authority may engage or employee § on | contract/outsourcing for discharge of its functions and the terms and conditions of such appointment shall be decided by the Authority and . | preference shall be given to outsource all works to extent possible and only if | outsourcing cannot be done as a principle, regular staff shall be appointed.” .

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| SEEPZ-SEZ/Estate/AM/26/2016-17 a

As discussed in the Authority Meeting 3 officials has been approved. -

I. Reema Khandelwal, Assistant Estate Manager (Finance co-ordination) 7 has already been appointed in the 27th Authority meeting held on 2 1.01.2016, | Who is assisting Estate Manager, in discharge of his responsibility of Estate | : Management and assisting Estate Manager in financial management as well as o coordinating with the Chartered Accountant. (Book keeping, Internal Audit, | 2 Billing, PTC to collect the data and make a petition before regulatory: : : 2 : _ commission and ultimately purchase and sale power for SEEPZ SEZ and Day | | to Day filling work. — 2. Assistant Estate Manager (HR/Operation co-ordination (2 officials)) as 1. Co-ordination with Vendors ee : 2. Co-ordination of Maintenance and Development projects _ . : : | 3. Co-ordination with power distribution as a distribution licensee : | : | 4. Management of the outsource and contractual employees | In this regard dedicated officials would be required for above mentioned work. an a Decision: After detailed discussion the Authority approved the proposal a of 3 officials appointed through NFCD or Placement Agency. ae 7 Agenda V: Renewal of G4S Security Contract for further period of one ! | , . year. : 4

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Decision: The Authority approved the Renewal of G4S Security Contract for further period of one year w.e.f 1.10.2016 with increase in value to meet the statutory changes of wages from 2013-14 to 30.09.2016 for Ex Servicemen and Civilian Guards with same methodology. eo

| MINUTE BOOK PAGE NO, —___i a . ETERS PHSKE SOLANGE OYUN CR AERA AACS SPE Sma 8 kr tC ea dE Arne AEA EAMESSECCSRO EE ETEONEE ISSN EICETN SECM : HELD ATON TIME

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g Agenda item No. I: Annual Account for the Financial Year 2015-16 | . Approval for financial statement of the Authority for the Financial Year 2015-16 : ‘ . Approval for financial statement of the Authority prepared by M/s. R. Devendra : : _ i Kumar & Association, the CA firm by the Authority for the Financial Year 2015-16 ; is submitted for consideration of Authority. ' Decision: After detailed discussion, the Authority approved the financial : statement for the period of 2015-16. | @ i ; Agenda No. Il: Refund of excess BMC amount collected from unit holders: i | Decision:Refund of excess money collected from unit holders vis-a-vis billed aos. Suly,2016by BMC. Creditafter dueto reconciliatithe unit h o ldersn. would be given from 1.4.2015 to 31+ | Agenda III: Extension of G4S Security Contract for further period of Six \ | it was noted that the proposal is for continuation of the existing contract of G4S for : a further period of Six Months w.e.f. 01.04.2016. i . Decision: The Authority approved the continuation of the existing : arrangement upto 30.09.2016 with existing terms & conditions.

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MINUTES OF THE 29th AUTHORITY MEETING OF THE SEEPZ SEZ AUTHORITY HELD ON 23 JUNE, 2016 AT 11.30 AM The following were present:

• 1. Shri V.P. ShuklaEstate Manager /Secretary

Member

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2. Shri. Abhay Doshi, (MD)Trade Member Representating M/s. Fineline Circuit Ltd. 3) Shri. Prem Kothari, (CMD)Trade Member Representating M/s. Fine Jewellary Manufacturing Ltd.

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----- Start of picture text -----<br> | CHAIRYAN INITIALS<br>----- End of picture text -----<br>

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Supplementary Agenda - IV Generation of Energy by Solar Power:

| The Empowered Committee under ASIDE Scheme, Ministry of Commerce and ' Industries has approved the project of Generation of Energy by 100Kwp Grid Sola Power Generating System at SEEPZ-SEZ under ASIDE Scheme with a total cost of Rs. 380.95 lacs and released amount of Rs. 310.95 lacs. MIDC has executed thé project and as per the Utilization Certificate the amount incurred was Rs 346.87 lacs. The work has been completed on 07.03.2014. As per the MNRE scheme gran of Rs.70.00 lacs was to be released subject to completion of project in the March} / 2011.Rs. 35.92 The worklacs is wasto be completedmet out of on Authority 07.03.2014Fund. hence, excess amount over the gran Decision: It was noted that MNRE grant had not been released as project was not completed by MIDC within permitted time. In view of aforesaid the ty Authority approved the amount of Rs.35.92 lacs. an

Supplementary Agenda ~ V Annual Maintenance Contract for O eration Maintenance and Allied Services for STP in SEEPZ-SEZ.

The Authority was informed that the MIDC has submitted the Annual Maintenanc Contract for operation, maintenance and allied services of Sewerage Treatmen Plant in SEEPZ SEZ for the period from 14.05.2016 to 13.04.2017 for a sum of Rs 97,32,200/- It was noted that the AMC arrangement for the STP is essential. Decision: The proposal was approved.

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Supplementary Agenda Item No - VI: Housekeeping/ Cleaning Contract.

• The Authority noted that the Zone Administration had floated tender for th

• cleaning contract for the year 2016-17. The Chairperson has approved the contrac

• i forPrivatehousekeepingLtd for Rs. 12,49,189/-and cleaning pm.contractw.e.f. 16awardedMay, 2016to M/s.for aEximus period ofManagemen one year

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----- Start of picture text -----<br> MINUTEce BOOK PAGEPAGE NO.NO, _.<br>“| HELD AT anr ON oo TIMEoo<br>Decision: The Authority ratified the housekeeping contract for the period<br>2016-17 awarded to M/s. Eximus Management Private Ltd for Rs. 12,49,189/-<br>pm. w.e.f. 16th May, 2016 for one year.<br>The Meeting ended with vote of Thanks to the Chair.<br>----- End of picture text -----<br>

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----- Start of picture text -----<br> V.P. Shukla<br>—<br>fs < Estate Manger<br>SEEPZ SEZ Authority<br>----- End of picture text -----<br>

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CHAIRMAN’S INITIALS