Minutes of the 21st SEEPZ-SEZ Authority meeting to be held on 23-04-2014

| Agenda item No. I: Budget for the year 2014-15. . _ Decision: The Authority approved the Budget for the year 2014-15. a : Agenda item No.II: Appointment of Internal Auditor of SEEPZ SEZ Authority | for the FLY..2014-15. | } The puathority noted the appointment of M/s K. K. Naulakha & Co, a <2 CAG empanelled CA firm, as Internal Auditor, for a period of one year from ~- ge 01.04.2014 Pop Decision: Authority ratified the appointment of Internal Auditor. Authority ratified the appointment of Internal Auditor. ratified the appointment of Internal Auditor. the appointment of Internal Auditor. appointment of Internal Auditor. of Internal Auditor. , | |

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| MINUTES OF THE 21st MEETING OF THE SEEPZ SEZ AUTHORITY HELD | ON agra APRIL, 2014 AT 4.00 PM UNDER THE CHAIRMANSHIP OF DEVELOPMENT COMMISSIONER, SEEPZ SEZ AND CHAIRPERSON, SEEPZ SEZ AUTHORITY. } } | | The sotowipe were present: , Members | 1) Shri P.S. Raman | Joint Development Commissioner | 2) Shri. Abhay Doshi, (MD). Member Representative Trade | M/s. Fineline Circuit Ltd. , : | **** 3) Shri. Prem kumar L. Kothari, (CMD)Member Representative Trade Trade | M/s. fine Jewellary Manufacturing Ltd. In Attendance: ,¢| aanMe Astt.Minutes |Developmentof the meeting Commissioner held on 1st Nov, 2013 were confirmed.

Member Representative Trade Trade

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Decision: Authority ratified the appointment of Internal Auditor. Authority ratified the appointment of Internal Auditor. ratified the appointment of Internal Auditor. the appointment of Internal Auditor. appointment of Internal Auditor. of Internal Auditor. | Agenda item Wo. II: Annual Account for the F. Y. 2012-13.

Decision: After detailed discussion, the Authority Approved the financial statement for the period of 2012-13, Oe .

Agenda’ item No. IV: Service Charges. | | The Authority noted that, at present, the Service Charge is Rs. 56/- per ‘Sq. Mtr. per year with effect from 2011-12. The expenditure for the common services for the year 2013-14 have been as follows:.

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|| Expenditure|||FY 2013-14 | FY 2014-45|| Remarks|
|if|a|.|Amount(|in||Amount(in|
|7|||oe|Rs.)|Rs.)|
|||_||Electricity Expenses|1,82,43,823.00|| Actual Exp for FY 13-14-No Hike|
|||lire|Required|
|||House! Keeping|mre|;|;|3,85,00,000.00|| Actual Exp for FY 14-15|
|Security Services||21,47,389.20|Actual Exp for FY 12-13. Rs.1952172 +|
|a|.|10%|Hike|
|Fire brigade|
|,|||36,51,674.40|Actual|Exp for 12-13|based|on|
|:|MIDC Statement + 10% Hike|
|Total|Expenditure|for|the F.Y. 2013-14|57,99,063.60|
||||||Add: 10% hike ('for|FY, 2014-15)|‘||5,79,906.36|
|.||}|Total|after|10% Hike|||63,78,969.96|
|||Total Estimated expenditure for FY 14-15|;|
|A|oe|||6,31,22,792.96|||:|
|Dy|Total Area (in square metres)|356308|
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|®|The Authority|noted|that the|proposal|is|to|increase the|service|charge|
|ae|from present level of Rs.|56/- per sq.|mtr. per year to Rs.|272.74/- on the basis|—|
|of projected|expenditure|in 2014-15,|and to charge|service charges to allottees|
|in|SDF|Buildings,|MIDC|Buildings|(i.e.|SDF-|VU,|Tower|I|&|Il|of SEEPZ++|and|
|Multistoried Buildings)|as well as|plots.|
|.||.|Decision: After detailed discussion|of the|subject,|it was.|decided that|
|_|the|service|charge|be|increased|w.e.f|1.4.2014|on|the|basis|of|actual|
|expenditure on common|services|incurred|in 2013-14|plus|10% and actual|
|—|contract amount|for housekeeping|for 2014-15.|Accordingly,|increase|in|
|7|01.04.2014service|chargewas fromapproved. Rs. 56/- sq. meter to Rs.|180/- per sq..|mtr. P.a. w.e.f.|
|.|:|Agenda item No. V:|M&R Expenditure for the year 2011 — 12.|
|:|oD|:|It|was| noted|that|the|MIDC|has|sought|release|of funds|of|Rs.|8.00|Crs|
|||||based on|the|progressive|expenditure|statement furnished by|them. A sum|of|
|:|Rs.|1.35|ore|has|already|been|released to|the|MIDC|in|respect|of works|
|oo|completed|and|inspected,|pertaining|to|the|year|2011-12.|The|remaining|
|-|amount|to|be|released|pertaining|to|the|works|completed|in|the|same|year|is|
|||Rs,|6.65|Crs.|It was|also|noted|that|the|MIDC|has|submitted work|completion|
|>|certificate and inspection of these works has also been carried|out.|;|
|a|Decision:|As the Authority’s|approval has|already been obtained|in|respect|
||)|ofestimate(s),|this Agenda item was|treated as withdrawn.|
|||||Agenda|tel|No.-VI:|Application|of|M/s.|Fine|Line|Circuits|Ltd.,|seekin|
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|||:|waiver of|enal|for delay|execution Lease Deed.|(|
|||.|in|nN|wn|‘|
|of|execution|of|sub|lease|agreement|stating|that|the|electronics|hardware|
|||[-]|:|=|The Authority noted that the unit has sought waiver of|penalty in delay/|{|

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! : | ; we as been oe special treatment by the Ministry of IT, Government of India, _ in terms of granting investment subsidy under MSIPS, considering the . hardship faced by the hardware manufacturing sector. M/s. Fine Line Circuits ne engaged in the hardware manufacturing activity. | | Decision: 7 e Authority noted that a penalty of Rs. 100 per sq. mtr. p.a. is for delay in execution of sub lease/ tenancy agreement. It was observed that it may not be desirable to grant any waiver or concession to. any | - sector in general. Since hardware manufacturing is a priority sector, wherever genuine grounds exist for consideration, can be considered for . Waiver. , - . — . : Agenda rele No. ~ VII: Continuation of outsourcing of 14 Helpers and 4 Data Entry Operators: - , . It was noted that the proposal is for continuation of outsourcing | arrangement of 17 helpers and 5 Data Entry Operators for the period upto 31+ . March, 2015. © wf) Decision: The Authority approved the proposal for hiring / continuation a of outsourcing of 17 . helpers and 5 Data Entry Operators for the period | upto 31st March, 2015. ; | Agenda Item No.-VIII: Housekeeping Contract:i | _ The acthority noted that the Zone Administration had floated tender for | | cleaning contract for the year 2014-15. The Competent Authority has accepted | the tender for housekeeping work subject to terms and conditions stipulated in ; | the tender ‘notice dt. 06.10.2013. Accordingly M/s. BVG was awarded the : | housekeeping contract for Rs. 3,85,29,961/- to commence the work w.e.f. a 04.02.2014! | a Decision: The Authority ratified the housekeeping contract for the period | | 2014-15 awarded to M/S. BVG. It was directed that feedback on the | performiange of M/S. BVG may be taken from unit representatives - quarterly. For this purpose, the trade Members said that the Associations , c m | (SGMA and SEEMA) will provide names of Administration Managers (12 ! persons from G & J Sector and 8 persons from Electronic sector) whose | : | feedback ops be obtained on quarterly basis. | : | Agenda Item No-IX: Outsourcing of Legal Consultant: - | It Ww s noted that the Authority in its 18th Authority meeting held on bo je.06.2014 extended the arrangement of outsourcing the services of Legal | Consultant, Shri. R. Ashokan for a period 10.10.2014 on the same terms & ( 7 conditions as mentioned in the letter dt. 30.05.2011. However, due to sudden rye | demise of Shri. Ashokan, alternative arrangement became necessary. As an

_ | 2 _ the meanwhile, the Authority has published advertisement in local newspaper oe for empanelment of Counsels. empanelment of Counsels. of Counsels. Counsels.

oe for empanelment of Counsels. empanelment of Counsels. of Counsels. Counsels. . . | Be | Decision: The Authority noted the interim arrangement made i.e for | taking Seqvices of Shri Advait. Sethna, Sr. Counsel in the panel of Law | Ministry w.e.f, 10.01.2014 till regular arrangement is made. — ! Agenda Item No-X: Disaster Management Plan: ! | The |Authority noted that services of a Co-ordinator with necessary | expertise in implementing of DMP is required for implementation of the DMP. : | . Accordingly, this requirement was advertised in the newspaper. Based on the 7 ‘relevant experience, services of Cdr. Surinder Singh was outsourced. as a Co[of][ Rs.72,000/-.] oor Va | i ordinator w.e.f 20/1/20 14[at][ monthly][ compensation] ae 7 Decision: The Authority ratified the appointment of Cdr. Surinder — , e Singh as Co-ordinator for implementation of Disaster Management Plan. , ! Agenda wl No-XI: Requirement _of outsourced Services of a 3 Executive | . Assistant & 2 Legal Assistant in Estate section: o_o in It, whs noted. that the proposal is for approval / continuation of a outsourcing arrangement of 3 Executive Assistant & 2 Legal Assistant in Estate - | : section for the period upto 318t march 2015. - | Decision: The Authority approved the proposal for hiring / continuation 7 of outsourting 3 Executive Assistant & 2 Legal Assistant in Estate section — aan for the period upto 31st march 2015. . ‘@ | | | : | | i Agenda Item No-XII: Running of Gym.:2 | z The Authority noted that the proposal for running the Gym by M/s .D.K. | | Hospitality | was approved in the 9% meeting of the Authority held on . | 08.03.201 1 and they were allotted an area admeasuring 230.83 sq. mtr.@ Rs. . aa 22/- per sq. ft. per month as lease rent (ie. 50% of the normal lease rent) for | || runningHospitality gy pide: facilityletter on dt. the 25.01.2014 hav 4% floor in th e BFCstated that Bldg on they 08.06.2011. want to discontinue M/s .D.K. | the gym facility w.e.f; 31.03.2014 as they were incurring loss. In view of the | 7 ' above, Expression of Interest was invited by hosting the details in the website. M/s Big Boss have expressed their interest for setting up of fully equipped new[sauna,][yoga,][aerobics,][zamba,][power][ yoga][in][the][premises.] gymnasium[steam,] : They have requested for a concessional rent of Rs. 6,00,000 per annum for 2 (, / years and on achieving the breakeven point, they are ready to pay the normal | » rent thereafter.

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| | aio. ! ‘ _ Decision: The Authority approved allotment of premises | | mS | admensuling 430 sq. mtrs. on concessional lease rent of Rs. 6.00 Lacs per ; | annum for a period of one year and to be reviewed thereafter. |It was | ‘directed that existing Equipments which are in serviceable condition may po be transferred to the gym in the SEEPZ Staff Quarters and those | Equipments which are not Serviceable can be listed and scraped for disposal. ; | Agenda Item No-XIII: Outsourcin services of Liftmen: a | The Authority noted that considering the urgency, services of 32 liftmen have been outsourced at Rs. 8600/- p.m. oe fo. 7 Decision: It was noted that earlier MIDC was given contract for bo ‘maintenance of lift as well as for providing 32 liftmen. From 01.02.2014, _ contract to MIDC has been only for maintenance oflifts. Services of 32 liftmen has been outsourced by the Authority. - i Agenda Item No-XIv: Anni Maintenance Contract for operation | Maintenance and allied service for STP in SEEPZ-SEZ | The Authority noted that the estimated expenditure of Rs. 98,32,100/' for annual maintenance and allied service for STP in SEEPZ-SEZ for 20132014 has been approved, considering the urgency of the matter. 2 , ; | | Decision:| The Authority ratified the approval granted for annual | ; maintenan € and allied service for STP plan upto 2a¢ March, 2015. @ Agenda Item No.-KV : Waterproofing of SDF’s in SEEPZ Sz | | | The alrtnoety noted that the modified estimates submitted by MIDC for | terrace watekproofing and exterior waterproofing of buildings are follows. | Sr. |Namelof work : Total Amount | No. | (Gross) : OTT. Providing waterproofing treatment over the| Rs. 30,74,000/| - terrace of Unit No. 13 to 16 and common | | (| passage of SDF-] Building (A wing) a. 2. | Provid ng waterproofing treatment over terrace Rs. 23,55,200/| lof Unil No. 46,47,62 and 63 for SDF-I Building | 3, Providing waterproofing treatment to roof slab, |Rs. 1,27,06,046/| © | extern waterproof painting to SDF-VI Building | 4, | Providing waterproofing treatment to roof slab, | Rs. 1,79,02,328 /- : |__| in SEEPZ-SEZ premises. ‘a t. 7 7 external waterproof painting to SDF-III Building .

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5, Providing waterproofing treatment to roof slab, | Rs. 1,33,77,525/. , - a extemal waterproof painting to SDF-IV Building fio lings -EPZ-SEZ premises. The MIDC has made Provision as follows in the said estimate: . ! | 2 1) Terrace waterproofing || oe 2) External painting by Elastomeric water proof point 4 3) Replacement of damaged drainage pipes wherever necessary. a 4) Restoration of external plaster, structural member wherever necessary. | ! . It was noted that considering the urgency, approval was conveyed vide letter dated 26.03.2014. ie : Decision: fhe Authority ratified the estimated expenditure of Rs. 4,94,15,099/ - for above mentioned work, qi} Agenda Item No.-XVI: Repairs & restoration of structural members & external | painting and terrace waterproofing ofService Centre building: 7 . The Authority noted the revised cost amounting to Rs. 54,02,541/- for | ; | : répairs & restoration of structural members & external painting and terrace ao waterproofing of Service Centre building as follows; : : Sr. Particulars ) Amounts | 1) SEEPZ Approval vide letter No. SHEPZ—1 Re 41,34,50/ofp:* ee SEZ/EMS12.04.2012 /M&R/28/09-10/5353, & 6138 dt} “etiated costput up to tender Rs. 34,02,928/Accepted tender (28.00% Above) —_ Rs. 43,55,748 /- | a Cost pr additional work : Rs. 2,17,826/: FO Probable Final Cost of work Rs, 45,73,574/| [© |Prbabi escalation @ 5% (Approx) ‘TRS. 22,8,679/| mo Probable cost including escalation Rs. 48,02,253/_ | aa ADD 12.5% ETP charges | | Rs. 6,00,282/Total ‘Probable cost of work including ETP | Rs. 54,02,535/charges and escalation charges 10; a SRR?Amountwn...for which Revised approval of| Rs. 54,02,541/|, y

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| ne It was noted that the office has granted approval to repairs. of Service ~* ‘Centre Building to amounting to Rs: 41,34,550/- and thereafter the MIDC has oo ‘submitted Tevised approval ‘for Rs, 54,02,541 /- due to additional work i.e. | decorative pexture coating to SEEPZ service center building and considering | | 25/3/2014.urgency approval has| been granted conveyed to the MIDC vide letter dt. ' . . pe The Authority ratified the revised estimate of Rs. . | 54,02,541 i|; for repairs & restoration of structural members % externala |: painting and terrace waterproofing of Service Centre building, . . | . Agenda Item No.-XVH: Solid waste disposal:. | Decision: nlee Authority noted the streamlining of procedure for disposal of solid waste i.e. : cen li. Collection of waste from premises by Stree Mukti Sanghatana, for —"s I dumping at the designated Place in the zone; and | ii, Monthly auction of the above waste by inviting tender. ( :. |. AgendaSupervisor.Item No.-XVIII : Out sourcing of Ex-serviceman Security. guard/ . | The Authority noted that based on the latest assessment of requirements, ! Tender notice was published in the Times of India, for outsourcing of Security | Guards, Supervisors and accordingly G4g Security has been awarded the : contract for providing the services of 83 Security Guards and 5 Supervisors @ aad Rs.30,002/- ia for Ex-serviceman Security Guard and Rs. 35,130/- pm for per: mw servicemen Supervisor and Rs. 15,500/- for Civilian Security Guards. 7 At. present, it was noted that present deployment is 12 Civilian Security . , Guards, 71 Ex-serviceman Security Guards and 5 Ex-Servicemen Supervisors. | . | The | annual expenditure for the. outsourcing is approximately Rs.2,99,01,504/. : - Decision: | The Authority ratified the outseurcing of Ex-serviceman | 7 expenditureSecurity guard/of Rs. 2,99,01,504/-Supervisor/ Civilian Security Guards at annual : Tower near plot No A-I under ASIDE. . | Agenda. Item No.-XIX: SUPPLIMENTARY AGENDA : Construction of New | The Authority noted that the Proposal is for construction of new tower with | sum of Rs.an estimated19.89 costCrores of Rs.has 23.40 Croresbeen Sanctionedwas from takenthe up ASIDE with and the Ministry.halanee Atn LpNe

Ys < | Substantial 'time in construction, it was Proposed to construct pre-engineered |: ; building. Accordingly, the MIDC has’ submitted the revised estimate for Rs, i: 51.45 Crores. The Ministry has been requested to grant the entire revised cost. _| | It was also noted that the proposal is that in case the entire expenditure is not | sanctioned from ASIDE, to meet the remaining expenditure from the Authority : |. Fund (i.e. Estimated expenditure — ASIDE Grant) | | Decision; The Authority noted that the revised estimate for constriction OF pre-engineered building is for Rs. 51.45 Crores, It was noted that out of | | ‘the earlier estimated expenditure of Rs. 23.00 Crs, a sum of Rs. 19.89 | Crores has been Sanctioned from the ASIDE and the revised estimate has i been submitted to the Ministry seeking sanction from the ASIDE. In case . | the total revised estimate expenditure of Rs 51.45. Crs. is not granted | . from ASIDE, it was decided that balance amount may be incurred from | the authority fund. , . ; Lon . The Meeting ended with vote of Thanks to the Chair, i: | | || i: oo| SEEPZC) SEZ cspesonAtthorityC) SEZ cspesonAtthority SEZ cspesonAtthority cspesonAtthorityAtthority a py |.

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