Minutes of the 9th SEEPZ-SEZ Authority Meeting held on 14th March 2011

. MINUTES OF THE 9™ MEETING OF THE SEEPZ — SEZ AUTHORITY # HELD ON 14.03.2011, : . As i .Present: -— . Hf wg | | =t Para t a rs war 1.: Develapment commissioner, SEEPZ-SEZ : | Chairperson: —' | : . 2. Joint.Development Commissioner, old Member, 2 3 - SEEPZ-SEZ, aaith, . =" 7 . 3. Shri Amar Kothari, ‘ .MEMBEP po le lg, oO Managing Director, _ . i . aay = . M/s. Intergold India Ltd. _ . | 4. Shri Rajiv Sheth, \ / : Member oo - . _ Managing Director ede , .. .?. M/s. Tara Ultimo. _ i ‘és . 5, Shri P.S. Raman,> ° wo, : Secretary > ee Dy, Development Commissioner ate “6. Mrs. MJ. Kulkarni, ‘re | Manager (Estaté) © te ae Asstt. Development Commissioner. seals 7 * f al:__*L . The Authority noted the Action taken report in respect of the decisions . -taken in the previous meeting. The following Agenda items were discussed:. 7 ; Agenda Item No.01: Appointment of ‘Chartered Accountant for the - . anor year 2010-11. : r The Authority noted that M/s. Kedia & Company, Chartered Accountant . 4 ‘were. appointed for maintenance of the Accounts of the Authority for the ._ year 2009-10 for a monthly ‘compensation of = 12,000/-. It was also noted ” that they have been attending to the ‘work of maintaining the Account of the”. = Authority. during the current year also and that they have made a request for . , gt | _ fs enhancing the compensation to 2 30,000/- p.m. as their Senior . ; representative and senior partner also visit SEEPZ frequently for providing OF necessary guidance for proper coordination of the work, . ae oe i. . 1 1) oie Authority was informed that. M/s. Kedia & Company were 4 appointed in the year 2009-10 based on quotations called for from 5 CAG “ ges empanelled Chartered Accountants. The lowest offer of % 12,000/- iif: ). * . + was of M/s. Kedia & Company and the 2" lowest offer was of % 30,000/-. 7 ; Therefore, ‘the enhanced compensation now sought by -M/s. Kedia & : Company is at par with the 24. lowest offer received last year. | & st ye . Decision: ‘The: Authority approved the proposal for increase in the _' .monthly compensation to M/s. Kedia & Company to %'30,000/-. Stes

Agenda Item No.02: Appointment of Electrical Supervisor under 7 Authority. .

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• It was noted that the proposal‘is for taking services on Contract basis Of Mr. P.D.-Kadam, Retired Senior Electrician from the MIDC for attending to , the day-to-day work for a period of one year. The-Authority was informed | ~ | thattherefore,Shri Kadamfamiliar hadwith workedthe variousin SEEPZ-SEZelectrical forinstallationsseveral yearsand hasandtheis : | requisite experience as Electrical Supervisor. Since the Authority does not | have any technical staff under it, detection of the day to day problems itself ~ 7 1 .is°a major load. "It was also decided to constitute a technical cell under Authority headed by an Asstt. Engineer (Civil). : : ~ Decision: The proposal was approved subject to the condition that — _ the monthly compensation. payable shall be calculated as per the : Authority Rules and other Govt. Rules. Agenda Item No.03: Allotment of food kiosk in BFC. The Authority was informed that total area available on the ground floor of BFC building is 5068 Sq.ft. After taking into account the common F area such as entrance, foyer, lifts, etc., the: actual usable area will be ~> approximately 3900 sq.ft. Though few hospitality Service Provider: visited | the space, due to one reason or the other there has not been any concrete ml response from any one of them. In the recent past, IRCTC, which is an oy Organisation in the Public Séctor has’ shown shown interest in taking up the space... |

The Authority was informed that total area available on the ground floor of BFC building is 5068 Sq.ft. After taking into account the common area such as entrance, foyer, lifts, etc., the: actual usable area will be approximately 3900 sq.ft. Though few hospitality Service Provider: visited the space, due to one reason or the other there has not been any concrete response from any one of them. In the recent past, IRCTC, which is an Organisation in the Public Séctor has’ shown shown interest in taking up the space... During the preliminary discussion, the joint General Manager, IRCTC had with the Zone Administration on 11.3.2011. It was indicated that the general Policy of the IRCTC is not to invest in the space and therefore, their - request was not to charge lease rent.

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The Authority was further informed that an area of approx. 700 sq.ft. . on the ‘grounds floor will be required for running an Employees’ Clinic which. : : is an essential requirement considering the large number of employees in é the Zone Complex. _

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4. _ | Decision: Considering the circumstances, the Authority approved inae _ principle for providing an area of approx. 1800 sq. ft. to IRCTC for a

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; i ‘ICH, CWC and other organization already existing within SEEPZ SEZ, - ; ot in case IRCTC is not able to incur the rent expenses as per their policy. The rent payable should be worked out based on the revenue generation thereafter. It was also agreed to use an area Of approx. | 700 sq.ft. for running the Employees’ Clinic. ! ons “Tt 4, Agenda Item No.04: Running the Gym in BFC Building: hh, .

The Authority noted that the facility created for Gymnasium is lying. e | unused so far. It was also noted that M/s. D.K. Hospitality Pvt. Ltd. have *. ol shown interest to run the Gym facility and have requested for a concessional | . rent of 50% as it may take some time for the revenue generation to reach ° ; | break-even level since the Members are limited to the employees of the satrg Zone units. a a : , , , . . - - Decision: Considering the circumstances of forgone rent for the last - ars one year and apprehended lack of maintenance of the equipments,. , af a 2 the Authority accorded approval for granting a rent concession of . . oak? ; 50% for a period of six months and thereafter to review the rent chargeable after assessing the revenue generation.. - - - | . AgendaContract.Item No.05: Extension of tenure period in the Cleaning | _ It was was noted that the existing Contract of M/s. BVG India Ltd. was for’ Le | _ the period upto 8.2.2011 and that. they they have been given extension foraa _ ~ -period of one one month thereafter. The Authority also noted that the. services services - of M/s. BVG were found to.be satisfactory and that M/s. BVG have shown

_ It was was noted that the existing Contract of M/s. BVG India Ltd. was for’ Le | _ the period upto 8.2.2011 and that. they they have been given extension foraa _ ~ -period of one one month thereafter. The Authority also noted that the. services services - of M/s. BVG were found to.be satisfactory and that M/s. BVG have shown a interest for continuation of the Contract for a further period of one year. | “a Decision: As the Tender issued was for a period of one year, it was , - _ decided that fresh Tender may be issued Specifying inter-alia that im . Case the performance found to be satisfactory, extension can be |. ‘ - _ granted for further period of one year if the Tenderer is willing to . The continue the contract on the same terms and conditions. It was also . ' agreed to grant extension to the existing contract i.e. M/s. BYVG for a oe , eer period of three months from 9.3.2011 so as to avoid disruption of : 7 cleaning arrangement of Zone Complex. Fresh Tenders should .be invited and the contract.to be finalized within this extended period. ote

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----- Start of picture text -----<br> |<br>Agenda Item No.06; Increase Item No.06; Increase No.06; Increase Increase in the transfer Charges, the transfer Charges, transfer Charges, Charges,<br>----- End of picture text -----<br>

. Agenda Item No.06; Increase Item No.06; Increase No.06; Increase Increase in the transfer Charges, the transfer Charges, transfer Charges, Charges, ee } It was noted that the Proposal is for increasing the existing transfer - charges in respect of Premises jn the MIDC constructed buildings/plot- * - | , holders and premises in the SDFs/Gems & Jewellery Complex Buildings. The te Authority was informed that the MIDC has its own Guidelines for transfer of ah . premises and in the year 2006, SEEPZ Administration had Prepared Guidelines for transfer Of premises in the Zone which Covers premises in the ic SDFs/G&J Complex Buildings as well as MIDC constructed buildings (buildings constructed by allottees of Plot). : | . 7 ee Decision: The Authority held the view that the matter may require a comparative study of (1) what is the transfer charges of MIDC as per a their Guidelines and (2) whether the existing transfer charges Of ) * SEEPZ Administration is comparable to what MIDC’s Charges, etc. Ie . Was decided that a comprehensive note on the above may be ; circulated among Members of the Authority and the Proposal may be © ; Authority.included in the| Agenda for discussion in the next Meeting of the | | ‘ ; AgendaPacer (speft e dm breaker)No.O7: Estimate & Globmakerfor Provi Roa d ingStuds, and erecting in Position - It was noted that the Proposal is for Providing Speed Breakers on the . : | internal road of Zone Complex. The Authority was informed that the location ~ ; , for installation of sped breakers have been inspected by a team comprising Dy. Engineer of MIDC, Security Officer and representatives of SEEMA'& = SG8UMA, ahs eee : Decision: ‘The proposal was approved, r | , | | , Agenda Item No.O8: Expenditure incurred on M & R Works. . J : ; It was noted that a sum of Per = 3,02,99,466/- iS payable to the MIDC: as = ; the Statement of expenditure in. respect of minor works aS on. I , 30.11.2010 submitted by MIDC. The Authority was informed that outiof » || ' this, expenditure amounting to = 2,88,85,000/- were incurred from . | | November, 2009 onwards i.e. after Notification of the Authority Rules. In aa view of this, the: €xpenditure can be considered for Payment from the . .

, wae z 14,14,466/- is payable which expenditure was incurred prior to Notification: Z oy of the Authority Rules i.e. prior to November, 2009. Though the Zone. : | Administration had sought enhanced allocation of fund in the. RE during the P, — preceding 3 years, no additional funds were allocated and. therefore, — : 4 “necessity arose for seeking payment ‘of the expenditure incurred ass a meitioned above from the Authority Fund. [ : a oe | = Decision: The Authority approved the proposal for. payment of < Pn 2,88,85,000/- from the Authority Fund. It was directed that the 24 remaining ‘amount of : § 14,14,466/- may be paid from the M&R: L allocation for the next financial year. | . av a - | - . ty ‘Supplementary Agenda Item No.09: Proposal of MIDC for approval of ; ot_ - . an.& Jewellery AMC AgencyBuildings. for carrying out Minor Repair work in SDFs and Gems | | i | The Authority’ noted that the proposal of the MIDCis for approving an. _ > estimate for = 14,47,300/- (based on the actual expenditure incurred ‘during le ,~ the year 2009-10) for carrying out daily maintenance of SDFs and G&J tal |" ~ buildings’ such as replacement of drainage-rainwater Pipelines, repairing of’ | Cae ‘damaged plaster, provision for waterproofing, repakking of flooring work, = | provision for repairing of damaged Brick masonry, repairing of damaged*: _ ‘ - aluminium windows, ° ete; It was’ stated ‘that as per the letter dated = - “ a 11.3.2011 received from the MIDC, “the objective is to expedite the process. ‘ F | of essential minor repairs of the above nature. As per the present ‘procedure . ' - . of MIDC, Tender is to be invited for incurring an expenditure and the process 3 i.: ty _. takes long time due to procedural requirement. If the estimate can be , . v? approved, then the actual repair work can be taken up by the MIDC after °° _ obtaining approval on each occasion without having to go through the tender | . in 4 : procedure, which will expedite the process of carrying out essential minor - ao repairs. Therefore, once agency is fixed, the essential work can be carried : i a .Tele areout as and when MIDC DSR.”required. The estimatea has been worked out based on the | = _ ‘ : Decision: The Authority approved the proposal. ; rE. “Oy - Supplementary Agenda Item ‘No.10: _ Proposal for setting up of an . : Employee Clinic in SEEPZ-SEZ, -. . , te yoo[it] we ® : | i i was noted that the proposal is for setting up an Employee Clinic in ei _ an area of approx. 700 sq. ft. on the ground floor of the BFC building, The 4 | Oe Authority was informed that the Proposal envisages the following:-. ef pF

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1> Providing an area of 700 sq. ft of built up space on the ground “He ‘floor of the BFC Bidg. for running the Employee clinic. MIDC will | . i be required to do the flooring and some minor modification for ° | the clinic to start. 7 am A : ig 2> The Directorate of Industrial Safety & Health have a panel of Bu approved Doctors. The services of one or two Doctors from this | a Panel can be utilized for running the clinic. a |i 3> .MARG (Mutual Awareness and Response Group) can be i Be requested for providing necessary equipments required for the | ) clinic. t, 4>° Recurring cost on engaging the Doctors and assisting staff will be . met from Authority Fund. 2 Hi , 5 This facility will provide first-aid in caseof trauma and regular | check up of workers in hazardous occupation as per the Factories . a - Act; to begin with. . It can later be expanded to general check up. a dl | a. of employees including women employees, etc. I.) The Authority was further informed that the MIDC has submitted an estimate > amount to ¥ 51.97 Lakhs for constructionof a.separate building with an area”. - . admeasuring 440 sq. mtr. For locating Employees clinic, creche facility andnl fair Price shop. It is expected that construction of building may take at least | one year and therefore, the Employees clinic can start functioning from the - °° ground floor of BFC building for the time being and shift to the new premises when its get ready. . «| Decision: The Authority approved the proposal for setting up an . Employees clinic on the ground floor of BFC building. The estimate of ¥ 51.97 lakhs for construction of a new building for locating the . a 3 ‘Employee clinic, créche facility and Fair Price Shop was also . Slice . . approved. | ; os ‘ The Meeting ended with vote of thanks to the chair. hts | iy r. NE Developmentfeet CommissionerSa a =’| © . SEEPZ SEZ Authority. . = es 3K 28 2K 3 2 28 KOK OK OK ok KK KK