MInutes of the 14th SEEPZ-SEZ Authority Meeting held on 28th March 2012

wtih the 14" Meeting of the SEEPZ-SEZ Authority Held on 28.03.2012, .« at 3.30 p.m. under the Chairmanship of Development Commissioner, SEEPZ| 1 | SEZ and Chairperson, SEEPZ-SEZ Authority. _ Jt. Development commissioner, | Present | 1. Ms. Reshma Lakhani, Member | _ _SEEPZ-SEZ. ms | | . 2. Shri R.D. Sharma, Dy. DGFT, Mumbai: Member | In Attendance: 1. Shri P.S. Raman, : Secretary | | eos a Pit] Dy.SEEPZ-SEZ.)Development. Commissioner | : | Asstt. Development Commissioner | 2. Smt. M.J. Kukarni, - Manager (Estate) | | SEEPZ-SEZ. _ h . 27. 12. Agenda Item No.1 : Confirmation of the Minutes of the 13¢ meeting so Pat . | held on 10.02.2012. ; hie “! {| The Minutes were confirmed. : a 4 ae abdeal ltem No.2: Review of Physical and Financial Progress of ongoing 7 Py | |. +. projects and annual accounts for the next year : T ii The Authority noted the physical and financial progress of the ongoing works. ea As regards Annual Accounts for the next year, it was noted that the same is under fey seni and will be submitted in the next meeting of Authority. i A Agenda Item No.3: Payment of Income Tax. . a | It was noted that an amount of Rs.7,52,18,300/- for the financial year 2009-10 | | and an amount of Rs.8,79,69,051/- for the financial year 2010-11 has been paid on... . . "| ‘ 22.03.2012. The Advance Tax amounting to Rs.4,12,00,000/- for the current lh _- 3 wee year is being paid. y — Agenda Item No.4: Appointment of Chartered Accountant for the year 2012-13. . ee ae ‘The Authority approved the proposal for extension of the term of M/s. Kedia & —~ Company, C.A for the financial year 2011-12 at the compensation of Rs.30,000/p.m. As regards 2012-13, the Authority observed that before considering the continuation of M/s. Kedia & Co. it may be ascertained from the Local office of the CAG as to whether the internal Auditor is to be changed once in three years. | | Agenda Item No.5: Appointment of Hindi Consultant for the year 2011-12. Pi.) 4 |The ‘Authority noted that clarification from the Ministry with regard to the fil | reference made as to whether the Head of the department can approve the bi | appointment of Consultant, is likely take some more time. In view of this, the | Authority of extension of the existing arrangement for a further period three months i. i.e. upto 30.6.2012. !-. os Pi | Agenda Item No.6: Creche Facility . ! | f | | The. Authority noted that the créche facility has been functioning satisfactorily | | . _ and the extent of using the facility has also improved. It was noted that as per the | ' Factories ‘Act, 1948, unit employs 30 or more women employees is required to i provide créche facility. The existing créche facility is created as a common facility for all the units and therefore, it is mandatory for the employer to contribute for Pl id ie the expenditure for running the facility. Accordingly, it was directed to issue a Circular to all the units diractina them ta maka navmant ae nar the ‘eantrihistian

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mw Ghd créche facility should also be recovered from the Employers’ contribution. In the | meanwhile, in order to ensure smooth functioning of the facility, as an interim alrangement, the Authority approved continuation of the’ existing arrangement of meeting the €xpenditure from the Authority Fund upto 30.06.2012. | Agenda 4 | Item No.7: Employees Clinic Facility | » The Authority noted that as per the Factories Act, 1948, Annual check up of | €mployees is mandatory. This €xpenditure is to be met by the employer. It was = noted that the Dispensary has been created in order to provide a common facility for the annual check up of the employee and also to facilitate emergency medical aid to the employers. the employees of Zone units. The. €xpenditure. for running the facility is to be met by held It was noted that for want of funds, payment of salary to the doctor and staff is ; | thefar fromup andthe MARG employers has madeamounting a request to Rs.1,02,500/- for transferring to MARG the contribution so that the,re c eivedanmeet so | from the Appropriate Authorities. essential €xpenditure. It was also noted that MARG has obtained registeration el 2 After ie, atl directions:“4 detailed discussion on the Subject, the Authority given the following | 1. . already communicated to them within 30 days. 2. A Circular may be issued to all units directing to pay the contributionMi fixed and , | The Committee set up for overseeing the working of the dispensary should meet at least once in a quarter and submitted observations to the Authority. | . In order to meet the Present crisis, the contribution received SO far from the ‘ ©xpenditureemployer mayif any incurredbe transferredby the Authority,to MARG after deducting Operational i | | , Agenda Item No.8: Bio-Methanation Project j | | the The Promoter of Mis. Asoka Biogreen informed the Authority in person that wy“a to work of setting up of the plant has commenced in January, 2012 and iS expected be completed by end of May, 2012. Thereafter, the trial run period shall be for another 3 ~ 4 months. He, further Stated that they are already invested Rs.10.00 lakhs so far and requested for release of Rs.8.00 lakhs as the 1° inst Iment of contribution from the Authority out of the Contribution for the project from the Authority of Rs.32.50 lakhs. He said that as there has been delay ihe commencement of the civil work due to various Procedural. issues, rey had approached MNRE seeking extension of time for completion of the Project and | accordingly, MNRE has approved extension of time Upto 31.07.2012. After detailed discussion on the subject, the Authority directed as follows:| 1. PipTh e DEfor distribution, MIDC, SEEPZof gas at Sub-division the earliest. to submit the estimate for laying the | 3.2. The work of laying of Pipe should be completed by end of May, 2012: ; A regular water connection and power connection may be Provided in the | 4. name of the Authority at the Project site. af The Contribution of Rs.32.50 lakhs from the Authority may be released in 4 installments as follows:| , | i ll.I. Rs.8.00Rs. 8.00 lakhslakhs byby 30.4.2012 10.4.2079 La ili, Rs.8.00 lakhs by 15.5.2012 } 9 ; |

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‘iv. Rs.8.50 lakhs by 31.5.2012 pot | Themonsoon. promoter was directed to ensure completion of the work before onset of © | Agenda Item No.9: Running of Yoga Class in BFC Building. F | the Authority noted that there has been no response from any of the three’ applicants so far with regard to the rent what they can offer. It was directed that the. matter may be further examined and the outcome may be submitted in the next meeting. . . | Agenda Item No.10: M & R Works. | | | | i. ane for repairs to water tank of SDF-I to IV, VI, G&J-I and Fixing terrace doors. | | ob Honeite The Authority noted that the repairs are of essential nature and approved the estimates of Rs.33,70,600/- (gross) [ae | # | ae . ii. Estimate|Providing forterracerepairsdoors.to ICH Canteen near SDF-Il, G&J Complex-ll and , - The Authority noted that the repairs are of essential nature and approved the |estimates of Rs.47,97,700/- (gross) . | | ; | iii. Estimate for Special repairs for G&J Building No.|. The Authority noted that the repairs are of essential nature and approved tiie estimates of Rs.2,11,86,000/- (gross) i, iv. [Estimate for AMC of BFC Building. Z | ‘The Authority noted that the estimate of Rs.13,98,500/- submitted by the ~ Wie MIDC also includes Rs.2,00,628/- towards purchase of diesel; ‘oil and | =; | Lh: , consumption.expenditure.lubricant. Theon authoritydiesel, oilapprovedand lubricantthe estimateshould andbe baseddirectedonthatactualthe | (s v. Estimate for Operation and maintenance of Sewage treatment Plant. Jif The Authority noted that the repairs are of essential nature and approved the estimates of Rs.45,00,200/- (gross) i | vi. Estimate for repair of A-3 Staff Quarter. 7 | | | The Authority noted that the repairs are of essential nature and approved the | fe | | estimates of Rs32,72,100/-- (gross) i. } . vii. Estimate for repairs and restoration of structural members and painting | of SEEPZ Service Centre Building. . . ie| Authority noted that the proposal is for repair and restoration ofoo, structural | Rs.35,10,850/-members and painting ¥of SEEPZ Service Centre Building amounting to | | viii. Estimate for Annual maintenance contract for the High Mast, Street ) Light and Electrical maintenance of buildings in the SEEPZ-SEZ | premises and residentia| buildings in SEEPz Staff Quarters. SEEPz Staff Quarters. Staff Quarters. Quarters.

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. viii. Estimate for Annual maintenance contract for the High Mast, Street ~ . Light and Electrical maintenance of buildings in the SEEPZ-SEZ — premises and residentia| buildings in SEEPz Staff Quarters. SEEPz Staff Quarters. Staff Quarters. Quarters.

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for It was noted that the revised estimate is for a sum of Rs.38,50,575/- for AMC high mast and street light including electrical maintenance for one year. The authority approved the estimate.

The meeting ended with a vote of thanks to the Chair.

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