Minutes of the 15th SEEPZ-SEZ Authority Meeting held on 6th June 2012

aae | | Minutes of the 15'"' Meeting of the SEEPZ-SEZ Authority held on 6" J:ine, 2012 at ed} 11.30 a.m. under the Chairmanship of Development Commissioner, 5EEPZ-SEz : ‘and Chairperson, SEEPZ-SEZ Authority. os Present 1. Ms. Reshma Lakhani, : Member pie Jt. Development Commissioner, <2 eewie. 2. Shri R.T.Nikhare, Asstt. DGFT ; Member (No*ainee i of Jt. DGFT Ee | In Attendance: 1.. Shri P.S. Raman, . Secretary. Pe da 2. Smt. MJ. Kulkarni Al | Manager (Estate) A + |: Agenda Item No.1 : Confirmation of the Minutes of the 14% Meetin:. held on : 2 on | 28.03.2012. : " S18 | The Minutes were confirmed. Minutes were confirmed. were confirmed. confirmed. | sg i | I. Budget for the year 2012-13 for the year 2012-13 the year 2012-13 year 2012-13 | The Authority noted the budget for 2012-13. Authority noted the budget for 2012-13. noted the budget for 2012-13. the budget for 2012-13. budget for 2012-13. for 2012-13. 2012-13. However, it'will be Ciscussed Ciscussed in the the next meeting. meeting. é' | ll. ~~Extension of tenure ofefartered Chartered AccountantAccountantExtension of tenure ofefartered Chartered AccountantAccountant of tenure ofefartered Chartered AccountantAccountant tenure ofefartered Chartered AccountantAccountant ofefartered Chartered AccountantAccountantefartered Chartered AccountantAccountant Chartered AccountantAccountant AccountantAccountantAccountant forfor 2012-132012-13for 2012-132012-13 2012-132012-132012-13 | | It was was noted that the proposal is for extending the tenure of Chartered | neeeintant for 2012-13 i.e. upto 31.03.2013. The Authority directed that it may be ey ascertained from the Local Office of CAG CAG in writing as to whether whether there is any any specific ge | tenure limit prescribed for internal Auditors, whicti” would would be relevant for taking a au decision in respect of the proposal. of the proposal. the proposal. proposal. Fe | . Decision: Authority deferred the proposal. bo | Ill. Extension of tenure of Official tenure of Official of Official Official language Consultant ! It hee hee noted that so so far no no clarification has been been received from from the Ministry in ht, responce to the reference made seeking Clarification the reference made seeking Clarification made seeking Clarification seeking Clarification Clarification as to whether the DC as HOD can to whether the DC as HOD can whether the DC as HOD can the DC as HOD can DC as HOD can as HOD can HOD can can

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S18 | The Minutes were confirmed. Minutes were confirmed. were confirmed. confirmed. | | I. Budget for the year 2012-13 for the year 2012-13 the year 2012-13 year 2012-13 | The Authority noted the budget for 2012-13. Authority noted the budget for 2012-13. noted the budget for 2012-13. the budget for 2012-13. budget for 2012-13. for 2012-13. 2012-13. However, it'will be Ciscussed Ciscussed in the the next meeting. meeting. é' | ll. ~~Extension of tenure ofefartered Chartered AccountantAccountantExtension of tenure ofefartered Chartered AccountantAccountant of tenure ofefartered Chartered AccountantAccountant tenure ofefartered Chartered AccountantAccountant ofefartered Chartered AccountantAccountantefartered Chartered AccountantAccountant Chartered AccountantAccountant AccountantAccountantAccountant forfor 2012-132012-13for 2012-132012-13 2012-132012-132012-13 | It was was noted that the proposal is for extending the tenure of Chartered | neeeintant for 2012-13 i.e. upto 31.03.2013. The Authority directed that it may be . ascertained from the Local Office of CAG CAG in writing as to whether whether there is any any specific | tenure limit prescribed for internal Auditors, whicti” would would be relevant for taking a decision in respect of the proposal. of the proposal. the proposal. proposal. | . Decision: Authority deferred the proposal. | Ill. Extension of tenure of Official tenure of Official of Official Official language Consultant ! It hee hee noted that so so far no no clarification has been been received from from the Ministry in / ht, responce to the reference made seeking Clarification the reference made seeking Clarification made seeking Clarification seeking Clarification Clarification as to whether the DC as HOD can to whether the DC as HOD can whether the DC as HOD can the DC as HOD can DC as HOD can as HOD can HOD can can / | approve appointment of Consultant. or the same would require Ministry's approval. ; Decision: Pending receipt of clarification from the Ministry, the Authority approved continuation upto 30.09.2012. | | IV. Extension of tenure of Electrical Supervisor — shure of Electrical Supervisor | It was noted that the services: of Electrical Supervisor is required for further | period as the existing staff of the Electrical Section in the Establishment of Dy. | =} Complex.Engineer, MIDC at SEEPZ-SEZ is inadequate considering, the vast area of the Zone 31.3.2013.Decision: The Authority approved continuation of the existing arrangement upto

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V. Enhancement in the expenditure for running the Creche facility. | it was noted that the Stree Mukti Sanghatana, which is running the Creche facility, has requested for enhancement of charges from Rs. 87,500/- to ltt lase per quarter considering the need for one more full time Caretaker as the bunt of children has reached 20. | _ . The Authority noted that as per the practice that, the liability for providing Creche | facility rests with the employer and therefore, it is necessary that the operating expenses are fully recovered from the employers. | . | , Decision: The Authority approved the proposal for enhancement of quarterly | operating expenses from Rs.87,000/- to Rs.1,20,000/- w.e.f. 01.04.2012. It was | further directed to take appropriate steps for recovery of expenses. Units may be ) asked for payment of their contribution so that the expenditure Ihemrrua is fully pp. reimbursed. | | | VI. The old Portuguese Church in SEEPZ-SEZ. . | . The Authority noted that as per the letter dated 8.10.2004 of the Ministry of | ; Commerce & Industry in the matter, the entry to the church is to be be permitted every | Sunday. However, due to shortage to shortage shortage of Security Security Personnel and considering that there there is |

. The Authority noted that as per the letter dated 8.10.2004 of the Ministry of ; Commerce & Industry in the matter, the entry to the church is to be be permitted every Sunday. However, due to shortage to shortage shortage of Security Security Personnel and considering that there there is no separate compound wall around the church area and that the church par of the existing SEEPZ area, the Zone Administration has been permitting annual Mass in the | 2°° week of May every year. It was noted that St. John the Evangelist Church, Marol has vide their letter dated 20.5.2012 requested to hand over the church premises to them to have regular services in the church. It was also noted that the Christian community has been making this request through their representatives who called on the Development Commissioner from time to time. Also INTACH & ASI hav | not shown "interest despite repeated letters. . .

• Decision: After detailed discussion on the subject, the Authority decided as follows::

• , 1. A reference to be made to Ministry seeking approval for de-notification of the Church area. After de-notification, the SEEPZ SEZ Authority shall

• surrender the area back to MIDC for further necessary action.

• 2. After approval of the de-notification of church area by BOA, the to be asked to submit estimate for providing a gate near Indian Coffee units located on the other side of the Church. House/M/s. Jewelex Ltd. for facilitating movement of vehicle / people of

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Vil. Estimate for roviding Modular Toilet blocks at various iocation in I | ian The) Authority noted that the proposal is for providing Mobile Toilet block at 5 | | | locations ‘i a total estimated cost of Rs.59.41 lakhs. It was noted that the proposal has | | wiz.beenDrivers, submittedVendorsas at presentand Visitors. there is no toilet facility provided for the floating population . | | Decision: |The Authority directed that initially one regular toilet block may be | constructed in Vicinity of CGI/Renaissance/Multi-storied building of the internal Main road from where the employees mainly board the Contract buses. The I location can be identified by a Committee comprising JDC/DDC/ADC(MJK)/Dy. , Ba Engineer, -MIDC and two representatives ( one from SEEMA and one from | a SG&JMA). The MIDC can submit estimate for construction of the regular toilet tin ." block ( for Male/Female ), which may be submitted in the next meeting of the Authority.ts Proposal in its present form was deferred. , VII. | Estimate for operation and_comprehensive maintenance of lifts of have It was noted that the work of AMC of 16 lifts and providing services of Liftmen, cost been assigned to the MIDC based on their revised estimate, as per which the total i works out to Rs.47.21 lakhs as against to Rs.70.41 lakhs estimated earlier. Decision: The Authority ratified the decision. . : afk. IX. Proposal for payment of incentive in the form of fee to the Officers/Staff 4, attending to Authority’s work. We It wes noted that the Cochin SEZ has granted incentive in the-form of fee which is paid on the monthly basis to the staff and officers dealing with the work of Authority. | It was also noted that the work of the Authority envisages certain additional work for | which no compensation has been considered so far. It was also noted that the Cochin | SEZ has granted incentive in the rote) monthly fee to the Officers ana staff dealing | _ with the work of the Authority and the proposal is for grant of similar fegito the Officers “| and staff of SEEPZ SEZ Authority. This issue was considered in the 10% Meeting of the | Authority and the decision was to examine the matter further with reference to the relevant Rules. The matter was again considered by the Authority ‘in its 42% Meeting held on 308.2014 wherein the decision was not to consider the proposal. | It edt to the notice of the Authority that apart from CSEZ, some of the | other SEZ | have also granted incentive in the form of monthly fee. | earn was directed that details of the fee granted in other SEZs may be _ | _ obtained and the same may be submitted for consideration of the Authority in its next meeting. The proposal was deferred.

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X. Refinery:

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It was noted that the need for setting up of a common refinery facility is considered necessary as the existing refinery facility of most of the G&J Units are not complying with the appropriate Safety standard and there were instances of fire break out from the refinery of some of the units due to one reason or the other. " was further | noted that the proposal of M/s. Hoover & Strong envisages setting up of a : finery anda | unit for manufacture and export of Gem & Jewellery items and/or trading Lala The _ Tepresentative of M/s. Hoover & Strong had visited SEEPZ-SEZ ard. had held | preliminary discussion with the Gem & Jewellery Association office bearers/ some of the | Jewellery units and there were also joint meetings held in the Office of Development : Commissioner, SEEPZ wherein the units were not very keen to use the proposed Hl common refining facility. The issue of setting up of refinery were disc ssed in the _ Authority meetings held on 22.7.2009, 8.9.2009, 4.12.2009, g6.20%0 21.7.2010, S: 28.10.2010 and 10.2.2012. However, no final view was taken in the matter, al M/s. Subsequent to the proposal of M/s. Hoover & Strong, M/s. Diamond India Ltd., | , Asopec and M/s. C. Mahendra informed that they are also interested in setting up | | refinery. Decision: After detailed discussion on the subject, the Authority o served that as | action in the matter to be taken :- the land for setting up the refinery is to be leased for 30 years, . following 1. Approval of BOA to be sought for setting up of refinery as an authorized | di a2. operationIn case proposalfor providingis approvedinfrastructuralby BOA, facilitythe technicalto units. and financial details; of 3. proposal for setting up a refinery needs to be worked out. | Gre | Thereafter, Expression of Interest to be called for after following due | procedures. | XI. Additional sanction sought by the MIDC in respect of Special Re airs to . | due The Executive Engineer, MIDC explained that the need for additional work arose to the requirement of replacing the broken tiles staircases, additional painting work, granite flooring, ACP ‘cladding at entrances required, etc. The Joint Development | ; Commissioner observed that in the letter dated 19.4.2012 of the MIDC, it has been | : Stated “during repairs and restoration work at staircase the ceramic tiles provided along | the walls of staircase has been damaged due to continuous joint in the tiles. The same visit at SDF-II.” Decision:has been broughtThe Authorityto the noticedirectedof Hon'blethat Jt.a CommitteeDevelopmentcomprising seineJDCIDDCIADC| during the | (MJK), Executive Engineer, MIDC and two representatives from ei of the SDFs | under consideration to visit the buildings and submit a report gh can be | considered in the next meeting of the Authority. The proposal was deferred.

| | | Xll: | | Nt was Government Agencies and Labour Section on the ground floor. | to-dayrepair ofrepair of working.Auditorium may be further examined vis-a vis the need for office space for dayie followingDecision;Decision; | iy | (i) eA | (ii) Counter for initial scrutiny of documents. Ee | | | (iv) Office Space for various government agencies and Service providers. Xill: ' Ail inaitcipecpliae is It P| for. fg fg rea 1 ascertained | Prescribed is provided provided é i Decision: ii Authority approved continuation ofthe arrangement upto 30.9.2012 to be cin be cin cin | XIV: | | It was was noted _. of 14 helpers 14 helpers helpers and 2 Data Entry Operators with that there Wages | Decision: Minimum Authority. al = arrangement upto 30.9.2012.

| 4) : 5 : . ; Xll: disdtor of single window facility at Ground floor of Service Centre Building at SEEPZ-SEz premises. 7 | Nt was noted that the Proposal is for Providing proper working place for Various Government Agencies and Labour Section on the ground floor. It was observed that the to-dayrepair ofrepair of working.Auditorium may be further examined vis-a vis the need for office space for day| | followingDecision;Decision; facilities:-The Authority approved estimate of Rs.85,14,850/- for Pro-iding the , F (i) Reception Counter (ii) Counter for initial scrutiny of documents. ; : (ii)SEZ online helpdesk and kiosk : | ) (iv) Office Space for various government agencies and Service providers. _ . Xill: Extension of tenure of Service of Accounts Clerk. Ail inaitcipecpliae bl eee is It es noted that the existing tenure is approved upto 31.7.2012 and the proposal for. fg fg rea of the same upto 31.3.2013." It was observed that it may be ascertained from the office of Ihe CAG as to whether any tenure limit has been Prescribed for the internal Auditor, which would be relevant as the Data Entry Operator is provided provided |by the Chartered Accountant firm M/s. Kedia & Company. | = F Decision: ii Authority approved continuation ofthe arrangement upto 30.9.2012 7 to be cin be cin cin ed thereafter. _

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XIV: Outsourcing of Helpers and 2 Data Entry Operators. It was was noted that the Proposal is for continuation of the outsourcing arrangement of 14 helpers 14 helpers helpers and 2 Data Entry Operators with effect from 01.08.2012. It was observed that there is need for increasing the outsourcing charges in line with the Minimum Wages revision by State Government. Decision: The Authority directed that the details with regard to revision of Minimum Wages to be worked out and submitted in the next meeting of the Authority. _ In the meanwhile Authority approved continuation of the. existing arrangement upto 30.9.2012.

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The following pending issues were also discussed:-

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1. Disaster Management Plan

The Authority directed that the present status of implementation to be| submitted in the next meeting of the Authority. )

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2. Occupational Health Centre

The Authority directed that a Committee constituted as per the minutes of the Special Meeting of the Authority held on 26.5.2011 to meet soon and the Committee’s observation with regard to the functioning of the Health Centre be submitted) in the next meeting of the Authority.

3. Policy for allotment of new space and surrendered space | The Authority directed that a Committee constituted to expedite its report, which may | be submitted in the next meeting of the Authority.

4. Revision of Transfer Charges

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The Authority directed that a Committee constituted to expedite its report, which may be submitted in the next meeting of the Authority. |

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The meeting ended with a vote of thanks to the Chair.

, Chairperson: SEEPZ SEZ Authority.

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