Minutes of the 10th SEEPZ-SEZ Authority Meeting held on 27th April 2011

• .. * MINUTES OF THE 10 MEETING OF THE SEEPZ ~SEZ AUTHORITY HELD ON . 27.04.2011. | ne ae . Present: ; ; | . the . . Development Commissioner, SEEPZ-SEZ : Chairperson . -* + By “SEEPZ-SEZ,Joint Development Commissioner, 5 Member | | 3 Po | = 3. Shri. C.J, Mathew, | : Member , Asstt. Director General Foreign Trade - ; A 4. Shri Amar Kothari, ae . Member — _ °.., ‘Managing Director, ' : . : aa M/s. Intergold India Ltd. ~ to ; 36 Dy. Development Commissioner . : - = 5. Shri P.S..Raman, : : Secretary. _ i. . © ah) ie | . ae a6. Mrs.Asstt. MJ.DevelopmentKulkarni, Commissioner.. =o": Manager (Estate).‘ | i,"eer & . ' The Authority noted the Action taken report in respect of the decisions taken - 5 .. in the previous meeting. The following Agenda items were discussed:-' oo he Agenda Item No. O1: Budget Estimate of the Authority for 2011-12: ) ‘ ae en ns The Authority. was. informed that the Ministry of Commerce and Industry, —,* ee Govt. Of India have reduce the allocation of fund under the head “Minor Works’ to. - > _Rs. 50/- ‘Lakhs in the current years budget estimate. Similarly allocation under the — _ ~~ head ‘Rent, Rates and-Taxes’ has also been reduced to Rs. 30/- Lakhs from Rs. 1/Cr. This would mean that the balance requirement of fund would have to be met "8, _ from the Authority Fund. : . 2 . , __,5 - It was noted that ‘the details furnished under the statement ‘Operating i . income’ need to be elaborated indicating the basis of estimation. As regards the = . \ Aen statement Operating Expenditure, ‘the’ items. of capital works:-and. minor repairs : | need to be'separately listed stating - Th on, . . ve (i) Works approved for incurring expenditure from the Authority fund last year “} Oe 7 in respect of which payment is to be made during the current year and © | . 7 year,’(ii) Projects Proposed to be taken Up for. approval of the Authority“yo in the Current... . .,= | i AS regards serial no. 4 of the statement ‘programme of Capital= Works i.e: ie, . "4 4. €onstruction of tower approved under ASIDE’ Scheme only the contribution to be “tO : \ met from the Authority Fund need to be mentioned, , . : ;

Decision: It was directed that ‘the revised details prepared by the , _ . Charteredrmrmm e gulareting.activitiesItAccountant waseting.activitiesItAccountant wasactivitiesItAccountant wasItAccountant wasAccountant was was observedcancan bemaycontinued.thatbe thesubmittedexpendituretomaycontinued.thatbe thesubmittedexpendituretocontinued.thatbe thesubmittedexpendituretothatbe thesubmittedexpendituretobe thesubmittedexpenditureto thesubmittedexpendituretosubmittedexpendituretoexpendituretoto therequiredAuthoritytorequiredAuthoritytoAuthoritytoto be inincurredtheincurredthethe nextonon “i Agenda Item No. 02: OccupationalHealth OccupationalHealthHealth Centre & Creche 7 The Authority noted that the — — ground floor of BFC building, in ~ respect of which which in principal approval yas given given for allotment allotment of premises premises to IRCTC, IRCTC, is now required for locating occupational health centre and créche facility which are requirements of statutory nature’ under the Factories Act, 1947. It was further centre:: noted thatandand 770anan areasq.sq. ftoffor 1500crécheafacility. wouldoffor 1500crécheafacility. wouldfor 1500crécheafacility. would 1500crécheafacility. wouldcrécheafacility. wouldafacility. wouldfacility. would would be required for the the occupational health health | ‘Decision: The Authority approved the proposal. It was was directed that as and when the new building for accommodating the occupational health centre, créche facility and fair price shop gets ready, the health centre and créche ‘can be shifted to the new premises. — : _

Decision: It was directed that ‘the revised details prepared by the ; _ . Charteredrmrmm e gulareting.activitiesItAccountant waseting.activitiesItAccountant wasactivitiesItAccountant wasItAccountant wasAccountant was was observedcancan bemaycontinued.thatbe thesubmittedexpendituretomaycontinued.thatbe thesubmittedexpendituretocontinued.thatbe thesubmittedexpendituretothatbe thesubmittedexpendituretobe thesubmittedexpenditureto thesubmittedexpendituretosubmittedexpendituretoexpendituretoto therequiredAuthoritytorequiredAuthoritytoAuthoritytoto be inincurredtheincurredthethe nextonon . “i Agenda Item No. 02: OccupationalHealth OccupationalHealthHealth Centre & Creche 5 7 The Authority noted that the — — ground floor of BFC building, in ~ respect of which which in principal approval yas given given for allotment allotment of premises premises to IRCTC, IRCTC, is now required for locating occupational health centre and créche facility which are requirements of statutory nature’ under the Factories Act, 1947. It was further “ centre:: noted thatandand 770anan areasq.sq. ftoffor 1500crécheafacility. wouldoffor 1500crécheafacility. wouldfor 1500crécheafacility. would 1500crécheafacility. wouldcrécheafacility. wouldafacility. wouldfacility. would would be required for the the occupational health health : ‘Decision: The Authority approved the proposal. It was was directed that as and when the new building for accommodating the occupational health centre, 7 créche facility and fair price shop gets ready, the health centre and créche ‘can be shifted to the new premises. — : _ a Agenda Item No. 03: Revision ofLease Rent , a | It was noted that as per the calculation taking into account the expenditure. oF] incurred.on Capital Works and Minor Works for the preceding 3 years, the increase ue in rent works out to Rs.1200/sq.mtr./annum, which workout to more than 100% | increase in most of the cases and more than 200% in some cases as compared to. theinstructions,lease rentthepresentlyincreasecharged.to be affectedIt was infurtherthree notedyears thatperiodas shouldper theatMinistry’sleast be — : 25%. | | | . It was observed that affecting an increase of Rs. 1200/- per sq. mtr. per . | annum would result in undue hardship for the Industry. | y OU Decision: Considering all aspects, the Authority approved 40% increase ir | | existing lease rent for built up space, plots, banks, table space provided i . '. CHA's, basement and galas in the shopping centre in. the staff quartérs. regards the token rent of Rs. i/- charged to utilities, it was noted that ) , same is based on the reference made to the Ministry vide - . Administration's letter dated 27.11.2000. The reference and its o1 T "will be separately reviewed. As regards, lease rent for basement, r . be uniform after rationalization. , ) ' ; an

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_ Agenda Item No. 04: Setting up of Bio-Methanization Plant or Joi. . my ac The Authority observed that the Proposal for setting up the Methanizatien - : . plant is in the Ppp mode with the Ashoka Biogreen, MNRE and SEEPZ-SEZ: 7 | contribution to the project, ' eo . : , '. It was noted that-the estimated project: cost of M/s. Ashoka Biogreen for ° . ks Setting up of Bio-Methanization plant in SEEPZ-SEZ is Rs.90 Lakhs and the subsidy = a @ granted by MNRE is Re. 28.75 Lakhs. In their subsequent’ letter No. 19; '41/2010/BE/BGFP . wee dated 24.03.2011, the MNRE have clarified that “The project of | RS: 57.50 Lakhs was estimated by the experts for subsidy purposes. For execution | 1 7 7 of the project balance of funds to be managed ‘by the owner or promoter of.the - L vm 1 project, in case the project cost was found justifiable, the concern organization may. i i | incur the same. Approval of this ministry may not be required, as the. maximum ae rs i. . ’ support already sanction by MNRE cannot be increase”. An amount equivalent to. | | as the subsidy will be contributed M/s. Ashoka Bio-Gréen.: The issue therefore is to oe finance the balance amount of Rs. 32.50 Laktieae | Pe : we | : - i. J The Authority noted that at’ present the Zone Administration incurs’ ie . | i. approximately Rs. 15/- Lakhs per annum for disposal of the wet garbage through ».. - _— aa 7 the BMC for removal .of greens, which will not be required after commissioning of... a ok z ‘the Methanization Plant. The expehditure of Rs. 32.50 Lakhs would approximately wits ve, . work out to the. expenditure, which the Authority would incur for removal of wet | a ae “garbage for five years. It was noted that the Methanization Plant is in the nature of 2 i, _./an_essential infrastructure for ensuring in-house disposal of wet garbage. generated eae *. * by canteens, and degradable waste such as dry. leaves which fall everyday ‘ of about| "Ss L.| A _ one-truck load. ere , S | Decision: The Authority held the view that the sum of Rs. 32.50 Lakhs can. a _ .be met from the Authority fund:either by way of contribution towards the « coat ai project cost or be way of a loan to be repaid on specified terms and Ln ae - oo conditions. In the case of contribution towards project cost, the method of rf i a 4 profit sharing when the plant crosses break-even Level should also be - (By! > specified. The matter will need a discussion with the private partner... ~k | Bie ‘ premises | SEs ) _ | 7 This case was deferred. It was directed that views of both the members: . _ TepresentingMatter. tradea ‘in _the Authority may be obtained for taking a decision in the 1 fee . * 7, , re =o, i: en oa | - Contd....00004/-. ; . 2 7

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Agenda Item No. 06: Remuneration for Electrical Supervisor ) "bg| The Authority noted that the existing staff of electrical section in the . establishment of Deputy Engineer MIDC at SEEPZ-SEZ is in- adequate considering the vast area of 111 acres of the Zone complex. It was noted that the proposal. is © for taking the services of Shri. P. D. Kadam, ex-employee of MiIDC, SEEPZ sub+ i division for attending to the day to day problems. The arrangement proposed is to © supplement the existing in-adequate staff. " i EY | Decision: The Authority approved outsourcing of services of Shri. P. Di © ’ Kadam for a monthly lumpsum compensation of Rs. 15000/-. His duties and responsibilities should be specified in writing by way of a contract. am Agenda Item No. 07: Purchase of one jeep for Security Section and a replacement of the existing two Motor Bikes. - , se

It was noted that the proposal is for the replacement of two existing old motor bikes and for purchase of one one jeep for the use of Estate and Security Section. The purchase relate to authority fund under Section 34 (2) of the the SEZ Act.

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motor bikes and for purchase of one one jeep for the use of Estate and Security Section. ~ | The purchase relate to authority fund under Section 34 (2) of the the SEZ Act. ay Decision: The Authority approved purchase of two new motor bikes as per . the DGS&D Rate contract price. It was directed that considering the need for the effective patrolling of the Zone complex, the existing two bikes may 1 ; be repaired and used. As regards, the requirement of jeep, it was directed ‘that tenders may be invited for outsourcing the service of a Jeep 7 (open) /Scorpio vehicle on monthly charges basis j Agenda Item No.08: Appointment of Security Advisor for the Authority 7 , 3 It was noted that the security set up comprises of Zoné Administration’s Security wing comprising of Security Officer, Asstt. Security Officer Grade-1, Asstt. . Security Officer Grade-2, Head Security Guard, Senior Security Guard and Security Guard: outsourced private security guards of ex-servicemen and outsourced v ' security guards. ; _° It was also noted that conmsicering the fact that the Zone is one of the vital 4 installations in Mumbai facing security threat, there is need for proper co-ordination - . of security related matters within the Zone as well as outsidé with police Authorities 4 E; ‘Decision: The Authority in-principle approved the proposal for outsourcing | ti, "| _ services of an expert preferabiy a retired officer from the Indian Army nF a? (Infantry Divn) of the level of colonel/Captain. :

Bo eg aor _ SUPPLEMENTARY AGENDA AGENDA

_ SUPPLEMENTARY AGENDA AGENDA © ae Agenda Item No. 1: Proposal for payment of incentive in the form of fee to. the officers staff attendin to. Authorities work: 7

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eg ee oo - it was nated that the proposal is for payment of incentive in the form of fee ' for the officers/staff of the Zone Administration who have been attending to the ; : 7 work of the Authority, . an “3 Decision: The Authority observed that the proposal would. require further Sst. a 3 . examination as to whether specific enabling Rule is existing for payment of | fs ae monthly fee. It was also directed that incase such a payment of monthly © 7 i “recurring: nature is not permissible, proposal can be considered asa... oe payment for honorarium as per the Rules/Orders/Instructions ofthe GOI. - ae + ae _ Agenda Item No. 2: Running the Gym in the BEC building ; : /-. . ., It was noted that the request of M/s. DK Hospitality is for granting. rent ae aa concession for a period of 12. months instead-of 6 months. a - 4 a Decision: The Authority approved the requirementbut also directed that : . 4 a ai ‘ thereafterthe revenue generation of the gym may be reviewed after six months and: |... “a, ‘a view can be taken whether justification exists for extending a? the period. It was directed that in order to monitor the membership, the : membership card should be issued by the Authority. Coat : » i or The meeting ended with the vote of thanks to the chair. 1] 3 x

| aes. toc cei ae oo ea ere ee Pe _ Development Commissioner ‘ eat a en . SEEPZ-SEZ Authority Z o