Minutes of the 13th SEEPZ-SEZ Authority Meeting held on 10th February 2012

10.02.2012, . ' Minutes of the 13 meeting of the SEEpzZ Authority heid on - . a Present: 7 1) Dr. Ved Prakash : Chairman. ty / 2) Ms. Reshma Lakhani Member, , 2 ° 3) Shri Amar Kothari Member. a 4) Shri P.s. Raman ; Secretary, ~ 5) Shri O.P. Dave : Sr. Pay & Accounts Officer. 6) Smt. M.J. Kulkarni Manager (Estate), | Item No, 1: Annual Report for the year 2009-10 & 2010-11 | . i. ia -*% . The Authority approved the Annual Report for the year 2009-10 and : me 2010-11, It was noted that the Provision for Income-Tax Payment for the . | year 2009-10 as wel as 2010-11 has been Provided inthe Balance Sheet for Boe | | 2010-11 as while finalizing the Balance Sheet for 2009-10, it was assumed ; | : | that Income-Tax exemption would be available to the Authority fund since — _ | , the revenue generated by the Authority is Lease Rent and Service Charges _ | | : Which were credited to the Government Account Prior to constitution of | Authority, It was also noted that so far no exemption notification has been * . i i issued by thé Department of Revenue in this regard. The Chartered . . . i : Accountant submitted that in the absence of SUCH a notification, Income-Tax . liability arises and it is necessary’ to pay the Income-Tax “under protest”, In , | 2 = case exemption Notification is issued with retrospective effect, the Authority : = would be eligible for receiving refund of Payment made. oo = Decision: - The Authority directed to pay “under Protest” Income. : | | Tax dues of 2009-10 as well as 2010-11 before 15th March, 2012. As , | regards, Annual Reports, the Authority directed to take further 1 . : necessary action for Hindi translation, getting the accounts audited . an by the local office of the CAG and thereafter, submit alongwith | : Audited completion report, requisite nos. of copies of Hindi and + 7 Industry, . English version of the Annual Report to the Ministry of Commerce & | a | ~ | TtemaccountNo.of2: Authority - Appointment for the of year 2011-12. Chartered Accountant for maintaining, : | :| — @ppointed -» os It Was: noted M/S Kedia & Co. who are on the panel of CAG, were Tt! : - as Chartered Accountant for maintaining accounts of the Authority ! _. in. the initial year i.e, 2009-10 for Compensation @ Rs, 12,000/- Per month /

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= _ Item No. 3:M&R Works Works

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30,000/- per month for the year 2010-11. As their performance has been: | ' found satisfactory, it was noted that the proposal is for extending the existing arrangement for the year 2011-12. , . Decision: - The Authority approved the proposal for extending the | "term of M/s. Kedia & Co., Chartered Accountants for a period of 1 _ year i.e. upto 31° March, 2012. | .

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Item No. 3:M&R Works Works | ; . i. Estimate for repairs to water tank of SDFf1I to IV, VI, G&J I and fixing terrace doors. ) _— | The Authority observed that the estimates need to be examined further..:

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Decision: The Proposal was deferred. . er: ii. Estimate for repairs to ICH canteen near SDF-IT, G&J Complex no. IL and providing terrace doors yee - The Authority observed that the estimates need to be examined further. Decision: The proposal was deferred. 7 . fii. Estimate for operation and =a maintenance of lifts of SDF & G&J Bidg. —

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It was noted that totally there are 16 lifts excluding BFC building and 8 lifts are of M/s. Escon and the remaining 8 lifts are M/s. Marconi Elevator. The MIDC had invited estimate from both the manufacturers but M/s. Escon have not shown any interest. M/s. Marconi have quoted for AMC @ Rs.4,635/- per lift per month. J As regards providing services of liftmen in all the lifts, the Authority ss held the view that the same can be outsourced by the Authority instead of . outsourcing through MIDC. E Decision: . Proposal for AMC in respect of 16 lifts by M/s. Marconi @ 7 Rs.4,635/- per lift per month was approved. As regards 2 lifts in the BFC building, it was directed to obtain estimate:for AMC from the , : manufacturer M/s. Kone Elevator. iv. Estimate for special repairs for G&J Bidg. No. I. . The Authority observed that the estimates need to be examined : . further. , 3 . | . - Decision: - The proposal was deferred. 2 aE oF

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Vv, Estimate for modular lift in SEEPZ -

as . mS, | The Authotity noted that the approval granted for the work was for Rs. . | 51,69,500/-, However, due to the fact that the accepted tendered cost is ; higher by 29.80% of the estimated tendered cost, additional cost required to ; be incurred for Providing structural glazing as required by the PWD and cost ; escalation, the total cost has gone up to Rs, 76,19,850/- as per following break-ups: - , 1. . Accepted Tender cost : Rs.60,58,200/. | Tain |, Cost for Providing structural glazing Rs.5,65,000/Be Probable escalation Rs.4,00,000/Total — | | 7 : Rs.70,23,200/| "a Deduct probable Savings for drainage : Rs.2,50,000/. Pipe, which will not be required to be . "EN Provided-on account of structural] ‘ Coverage , ged wey auenad eee charges : RS.8,46,650/Total , : Rs.76,19,850/_, : 76,19,850/-, : . ‘Decision: - The Authority.| approved the revised cost of Rs. , - Vi. Estimate for Annual Maintenance of BFC in SEEPZ - | | i, ed . It was noted that the building was completed in July, 2009 and defect , ail liability period of the contractor ended on 31.07.2011. As the day to day o™. ‘cleaning works need to be attended, as an interim arrangement, the existing . arrangementcontractor wasis made.asked to continue Cleaning arrangement. till the alternate i _ The MIDC has submitted estimate of Rs. 37,46,250/- including 5% ‘ "| contingency and 12.5% ETp charges as per the following break-up: - a and allied Services - i 1) Annual contract for house-keeping : Rs. 6,40,284/. 2) Annualcontract comprehensivefor two lifts Maintenance: : Rs. 1,21,808/, 4 . . 3) Ai n stnu al latiomai n s/mainttenanc e fornance electrOf F i calre Rs.20,72,126/: ” . os _ fighting system and DG set . Site maintenance: and Operations bi Air-conditions ; 4) Annual maintenance contract of Rs. 3,37,200/“| .

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| It was noted that for the house-keeping work of BFC building premises M/s. BVG India Ltd., who have been assigned the house-keeping-work of the oo Zone Complex and common areas of SDFs and Gems& Jewellery Complex

. ' buildings has quoted Rs. 4,90,305/as against the estimate of Rs. . «6 ,40,284/- of MIDC. The Authority observed that 5% contingency included in . : the gross estimate normally pertains to construction activity whereas in the | present case the work relates to only maintenance. — ; |

Decision: - After detailed discussion on the subject, the Authority directed as follows:-

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• (1) To assign the house-keeping work to M/s. BVG India Ltd. at _an annual cost of Rs.4,90,305/- w.e.f. 01.04.2012.

• (2) To obtain from MIDC, the charges for house-keeping

• . incurred by the Contractor w.e.f. 01.07.2011 and to process the same in the file for approval.

• (3) To obtain estimate for maintenance of the two lifts from the . manufacturer M/s. Kone Elevators. .

  • (3) To obtain estimate for maintenance of the two lifts from the . manufacturer M/s. Kone Elevators.

_ (4) AMC for electrical installations to be subsumed in the AMC for high-mast street light and accordingly revised estimate to be submitted by the MIDC, which is to be processed in the | . i for approval. (5) Estimate of Rs.3,37,200/- for AMC for air-conditioners. was approved. — °

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Item No. 4: Operation and maintenanceof Sewage treatment Plant. 7 | | The Authority observed that the estimates need to be examined further. , Decision: - It was directed that the estimate may be examined _ further by a Committee comprising DDC, PAO and Estate Manager, in a consultation with the Executive Engineer/Dy. Engineer, MIDC and to submit views. | Item No. 5: Repair to Staff Quarter building A/3. eo

The Authority observed that the estimates need to be examined further. .

_. Decision: - The proposal was deferred.

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: | | - 3M . | Item No.6: Repairs and restoration of structural members and ‘ ‘paintingzi of SEEPZ Service Centre Building. _ , The Authority’ Observed that the. estimates need to be examined further, | Decision: . } - The Proposal was deferred.Item No. 7: Annual maintenance contract for the High Mast, Street , , light and electrical maintenance of buildings in the SEEPZ-SEz premises and residential buildings in SEEPZ Staff quarters, . a) Tt was noted that the existing AMC for the High Mast Street Light will . . expire on 03.03.2012. The MIDE has submitted estimate for AMC for a ty further period of one year i.e. 2012-13 for Rs. 30,355,671 /- (gross). Decision: - The Authority directed that AMC for electrical installation : ts [(Agenda Item No.3 (vi)] may be subsumed in the above AMC and * ' accordingly asked the MIDC to submit their revised estimate, which Can be processed in the file for approval, ‘Item No. 8: Review of Lease rent of Basement — | . / .- The Authority noted that the increase in the lease rent is based on the | Instructions of the Ministry. It was also noted that the revise rent w.e.f, a _ 01.01.2011 approximately works one-fourth of the Prevailing market, rent oe Outside the zone and hence reasonable, bee Asregards lease rent for basement/storage area, it was noted that the | . ) issue raised. by the units js that as per revised rates, lease rent for . basement/storage iS @ Rs, 1,940/- per Sq. mtr. per year as against Rs. . 2,230/- per Sq. mtr. per year for Manufacturing area. Their plea js that since only storage is Permitted in the basement/stilt area as per the MIDC’s D.C. Rules, not more. that 50% of the rent applicable to Manufacturing area should be charged for the basement/stilt area, | ye 7 to the. Ministry. | [eet Decision: - The Authority directed that the request may be referred , Item No.9: Transfer charges : cal The Chairman ‘observed that the issue Of the levy of User charges jn ~ the SEZs for various utilities/services was discussed in the meeting recently , - : -Minutes. held in the Ministry and certain directions in this regard are expected in the ‘ - Decision: - The Authority directed that the Proposal for increase in any of the user charges may be examined after receipt of the .

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_ Minutes of meeting held in MOC&I on 24.01.2012. As regards proposal to increase the Administrative Charges for. transfer of premises as well as for fresh allotment, it was directed that this issue may be examined by the Committee headed by JDC... i

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Item No. 10: Lease rent i.r.o. M/s .D.K. Hos italit _ It was noted that the Gym facility commenced w.e.f. 02.07.2011 and the six months period ended on 01.01.2012. It was also ‘noted that at present 281 members are availing the facility. . .

Decision: - The Authority approved extending the concessional rent for the further period upto 31.03.2012 and in the mean while to assess the economic viability of continuing the facility with lease rent at normal rate. Further, it was decided to charge full lease rent . W.e.f. 01.04.2012. _ OS :

Item No. 11: Running of Yoga Class in BFC Bidaq.

It was noted that 3 applications have been received for conducting ' YogaHoweverClassesnone ofin thethe applicantsarea 230.83has indicatedsq. mtr. theearmarkedlease rentfortheyYogacan offer.Center,

Decision: - It was directed that the normal lease rent and service charge payable may be communicated to. the applicants seeking their confirmation with regard to acceptance of the same. The matter to be examined further based on the response received from the applicants. , . “i - Item no. 12: Refinery eo of It was noted that the proposal of M/s. Hoover & Strong for setting up a Refinery facility has been under examination for quite some time. It was , also noted that M/s. Diamond India Ltd. were asked to submit detailed proposal but no response has been receipt. In the mean while, M/s. Asopec Gold Refinery have submitted an application dated 03.11.2011. . #. It was observed that it needs to be ascertained as to whether the. project of M/s. Hoover & Strong would be viable if the units have the option to avail there refining facility or otherwise. This issue needs to be discussed. in their presence so that any related information can also be discussed. , Decision: - The Authority directed that the matter may be discussed in the next meeting and the applicants may also be invited to remain

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_ Present. In the mean While it was directed that the Proposal ‘a Asopec Gold Refinery may be got technically examined, of M/s. Item No. 13: Outsourcing of services of Hindi Consultant: a . It Ey a was noted that thought detailed reference has been made to the 4 _ Ministry regarding the appointment of Hindi Consultant, approval has not. ; ~ been conveyed so far. It was also noted that the other alternative js for. outsourcing the translation work by discontinuing the full time consultant. . :aj _ - The Chairman observed that in the recent meeting taken by the .o Hon’ble Minister of State for Commerce & Industry, the need. for filling up . the vacant post and for’ achieving the targets set as per the official language ; _ norms, ‘were stressed. SEEpZ being a Notified Office, it is all the more ~ = a necessary to achieve the target. It was noted that the Zone Administration i > has sought clarification from the Ministry has to whether DC as Head of. Department is competent to approved appointment Of consultants. While - _ Informally discussing this issue with the Under Secretary, Internal Finance of — a . ot | Ministry the - view expressed was that the DC js competent to: approved - appointment Of consultants, He further said that the matter would be : €Xamined in the detailed and reply will be furnished Shortly. .. - = ° ..Decision: - The Authority approved extending the present - - ; ' ‘arrangement of full time consultant for the period upto 31.03.2012. "bybe Pendingthis office. receipt of the. reply from the Ministry on the reference made - . : | The meeting ended with the vote of thanks to the Chair. ,

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Chairperson-cum= Development Commissioner SEEPZ-SEZ, [