Minutes of the 22nd SEEPZ-SEZ Authority Meeting held on 05.08.2014

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. MINUTES OF THE 2224 MEETING OF THE SEEPZ SEZ AUTHORITY | HELD ON 05 August, 2014 AT 11.30 AM UNDER THE CHAIRMANSHIP | OF DEVELOPMENT COMMISSIONER, SEEPZ SEZ AND CHAIRPERSON, | panr2 ee AUTHORITY. | i ‘The following were present: !

! a) Shri P.S. Raman Member

Joint Development Commissioner . a | 2) Shri. Abhay Doshi, (MD}Member Representating Trade : M/s. Fineline Circuit Ltd. | || 3) M/s.Shri. PremFine Jewellary kumar L. Manufacturing Kothari, (CMD)- Ltd. Member Representating Trade In Attendance:. | . |) Smt. M.J. Kulkarni os 7 Astt, Development Commissioner . , | Minutes of the meeting held on 5 August, 2014 were confirmed. —

‘Agenda item no. I: Annual Account for the F.Y. 20 13-14

| | Approval for financial statement of the Authority for the F.-Y. 2013-14 a - ! : Approval for financial statement of the Authority prepared by M/s. 1) . BN.submittedKedia for& considerationCo, the CA firmof Authority.by the Authority for the F.Y. 2013- 14 is

Decision: After detailed discussion, the Authority approved the financial statement for the period of 2013-14. ~ Agenda item No.II: Chartered Accountant. | 4 | Appointment of Chartered Accountant of SEEPZ SEZ Authority |. for the F.Y. 2014-15. , ; | y FY 2014-15.The Authority has appointed R. Devendra Kumar & Associates, for the

! | Scope of Work:

= : The description of Book Keeping and maintaining of Account work is : given below:L | 7 i. 1 Preparation of Balance Sheet for 2014-2015. : | | Qh. Preparation of Income Expenditure Account for the year 2013-14. 7 | _ 3, Preparation of Budget. | (| + 4. Schedules to the above financial statement. 7 | | 5. | Instructions and Accounting Principles. . . L | | 6, Notes and instructions for schedules. ® | | 7. Statement of Receipt & Payment as Prescribed by the comptroller and | . peo. | / 8.. AuditorSubmissionGeneralof Income of India, TaxMinistry Returns of & Finance. filling of e- TDS. , | : 9. Preparation of Annual Accounts of the Authority pertaining to a 7 | | _| financial year latest by 30% day of June of subsequent financial year. | | | 10.Compliance report on the observations of C & AG and Public - | - | Accounts Committee to be submitted when required by the Govt. of ent | India, a [i 1d, Compilation of Accounts Manual and Statutory Compliance. ! | | The annual auditing charges shall be Rs.3, 95,000 /- (Three Lacs pow ‘Ninety Five Thousand only) which shall be released on Quarterly basis, after | (4! deducting/applicable TDS.

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| : The|proposal is submitted for information of the Authority.

‘Decision: The Authority ratified the appointment of R. Devendra ‘Kumar & Associates, Chartered Accountants, for Book keeping & maintaining the Accounts of the Authority for the Financial Year 2014-

‘Agenda item No.III: Fees for the Professional Services Certification:

M/s. Vipul I. Panchasara & Associates has submitted bill for ‘professional services fees for the Assessment Year 2012-13 amounting to Rs. : |

I. | 10,000/ - & for the Assessment Year 2013-14 of amounting to Rs. 10,000/| re the ce tification for claiming deduction under 80IAB of the Income Tax | 1961. It is| proposed to pay the bills as the certification is mandatory. | | The proposal is submitted for consideration of the Authority. . | | Decision: Authority approved the proposal for payment of Professional - ‘Service fees for certification for claiming deduction under 8OIAB of the 7 ‘Income Tax 1961 for the AY 2013-14 ! | 10,000/- each year. & 2013-14 amounting. to Rs. | ‘Agenda , item No.IV: Enhancement in expenditure for running the -| \Créche| | _=|The créche - facility has been| provided for the well-being/benefit of D | ‘the women employees working in the units of SEEPZ-SEZ. In terms of the Factories Act, 1948, wherever 30 or more women emiployees are working, the employer is required to provide créche facility. The créche facility has been a| ‘createdoe as|a créche common facility facility by each for the unit employees is not practical of zone considering the units since setting space up ‘constrain in the zone. Expenditure for running the créche facility includes : an electicity /telephone /water bills at actual. In the 18th meeting of the i Authority, it was decided to meet the expenditure form the Authority Fund : | in order to ensure early commencement of the facility. It was also approved | ‘to make payment to the Stree Mukti Sanghatna (SMS) on quarterly basis for ithe smooth functioning of the créche facility. i . , | | ‘te Expenditure was fixed @ RS. 88,550/- per quarter w.e.f, 2011 : ‘Enhancement of payment to Rs. 1,20,000 /- Thereafter, enhanced Rs. : . | approved1,20,000/- by theand Authority.subsequently to Rs. 1,50,000/- w.ef. 1.04.2013 as : — | M/s. Stree Mukti Sanghatana vide letter dt. 10.06.2014 have stated | ‘that, with roving inflation and ever increasing rates of vegetables, cooking | ; ‘oil, grains, bus travel for employees, annual increase in the salary of

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| ! "employees etc. it is very difficult for the manage créche in the budget 1. sanctioney by us, Therefore they have requested to enhance the quarterly : | amount from 1,50,000/- to 1,95,000/- form. the June, 2014. They have also | | stated the as on today number of children in the créche is 19. At present | | there are L, workers including Supervisor. (4 full time and 1 part time) . ond request to M/s. Stree Mukti Sanghtana is placed before the | pstony for enhancement of the operating expenses of the créche. w.ef. on | June, 20 * | | . | 7. The proposal is submitted for consideration of the Authority. | | | _ Decision: The Authority noted that the request of M/s. Stree Mukti ; i: Sanghtana is for enhancing the quarterly payment from Rs. i | | Da . 1,50,000/- to Rs. 1,95,000/- due to increase in the operating cost CO 3 such as salary of employees, cost of milk etc. After detailed | | i discussion, the Authority approved the enhancement of charges | | | from Rs. 1,50,000/- to Rs. 1,95,000/-. As regards recovery of | : expenditure incurred in:running the créche facility, it was directed ] a | that a circular may be sent to those units which are coming under i \ the, Pfstorie Act liable for providing the créche facility, to make _ - | | payment of their contribution @ Rs. 5000/- PA from: 2010-11 |a) ' Onwards. It was also directed that number of women employed may fo | be nerves at on the basis ofgate pass records. Agenda item No. V_ Allotment of Qtrs. | ' | | Rule 9 (4) of the SEZ Authority Rules, 2009 prescribes that preference shall fo | be given to outsource for all works to the extent possible and only if ta | outsourcing cannot be done as principle, regular staff shall be appointed. | Accordingly the Authority has outsourced the various services as mentioned Po) | below: , ia | | 1. HR|Consultancy ) | _ 2. Security Services .

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| | 3. Vehicle Services | 4, Software Maintenance Vendor | 5. Hardware Maintenance Vendor 6, Accountancy Services

| | | | | The service provider have been requesting for residential . accommodation to the persons deployed here. This will facilities availability | i of the person outside office hours and also holiday, if necessary. ! | 2 | | ‘We have 11 “A” type vacant Otrs. It is proposed that we may consider Dp . temporarily allotting the vacant “A” type Qtrs. to the contractor subject to | | a following conditions:. | ao 7 ‘1. Allotment of quarter shall be in the name Contractor, who has © , | ; vad Contract. pO 2. Allotment will be Co-Terminus with Validity of Contract. . | | : 3. Rent shall be charged at market rate & the same shall be paid by | : i _ : € contractor. ; : | ; 4. te contractor will allot the Qtrs. to the person deployed in the | , Authority. Only the employee & his /her family will be allowed to | ![a] | whoStay. areIf familydeployedis not to work staying, in the Authority then two employees can be of allowed the contractors to stay in : . Dp | : | re Qtr. : | : 5. me contractor shall pay the Rent & services charges etc. in an advance on quarterly bases. |[Ho] | | ! : 6. The Allotment of the Qtrs. to employees should be cleared with : : ! | | state Manager. ac I 7. th contractor shall be liable to ensure that premises are not | | Jf : _ Iisused in any manner by the allottees including subletting. | . 8. The contractor shall be liable for payment of electricity charges. | | | | | Thei: is submitted for consideration of the Authority.

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! | | | a Decision: The Authority approved the proposal to give temporary , | ' allotment of residential accommodation in the name of contractor | _ : for the use of persons deployed in the Authority subject to the | | | | condition specified in the agenda. it was directed that an additional | | : condition to be included to the effect that in case of overstay, penal | | | rent 3 of 4 times the normal rent will be recovered in addition to : / any o ther action as per the rule for the proportionate period Pi: | overstay. . | | | a enda item No. VI Bio-Methanization plant- installation of pipeline oa land treatment of dry leaves :- . , | | P| The| biogas plant was initially conceived as a commercial plant ie. | i | ©° . generationoperational ofexpenditure. gas will be toHowever,such anasextentthe generationto sell theofsamewet wasteto meetis notthe | : adequate, the plant has to be considered as waste treatment plant as per : ‘the discudsion Dr. Kale of BARC, who is providing technical expertise, with | ime Zone | dmn. The proposal is to provide pipe connectivity from plant to | | the ICH, is supplying whatever gas generated. ! | ; ‘MI has submitted the estimate for providing and construction of - A | road crossing for Biogas pipeline from Biogas plant to ICH canteen. 7 : @) | | The|details of work are as under: | | , . ji The total road crossing length at three points in between GJ-02 & | : , GJO3 is 32.05 m and at the biogas plant premises, the length of | : - | crossing is 40 M length is considered the sleeve the biogas line. ! | | | ii) | Total excavated road trench is considered for concrete filling up to ' | : | road level after laying biogas pipe. _ - : | _ : | The Total estimated cost of above work is mentioned below:

— ! conceived as a commercially viable plant envisaging supply of gas | BP | generated to the restaurants for generating generating revenue for meeting meeting the | operational expenses. However, generation of wet waste has not | . been as per estimated quantity. Dr. Kale, Scientist, BARC (who is : / providing technology for setting up of the plant) advised that | ! . considering the inadequate availability. of wet of wet wet waste, the plant can : _ be run as a waste treatment plant to take care of disposal of wet wet | | waste generated in SEEPZ SEZ. in SEEPZ SEZ. SEEPZ SEZ. SEZ. | 3 : | | After detailed discussion the Authority approved the | — foliowing:| | & 1) The Biogas plant to be converted as waste treatment plant. | | The maintenance expenditure of the plant to be borne by the | . Authority from July 2013 onwards. (w.e.f. re-commissioning of | a the plant). } | | | 2) Bstimate of MIDC for providing & construction of road crossing : : for biogas pipeline plant to ICH canteen amounting to Rs. 7 83,185/- was approved. — : | : 3) Eatimate of M/s. Ashoka Bio green Pvt. Ltd for installation of ! 7 : pipe line from plant to ICH Canteen amounting to Rs. i : J 41,029/- and Rs. 60,000/- for purchase of shredder for | | | ; : treatment of dry leaves.

| Po The satan of MIDC for Providing & Construction of road crossings for ! Biogas pipeline from Biogas plant to ICH Canteen amounting to | | || AshokaRs.83,185/Bio-green~ & the workPvt. Ltd.of Biogashas givenplantapprovalis alreadyof inRs. progress5,41,029/- and M/Ss.for - | installation of pipeline from Biogas plant to ICH canteen & Purchase of | ! Shredder £ Rs.60,000/ - for treatment of dry leaves. - yo : ! The pr posalis submitted for consideration of the Authority. a: Decision: The Authority noted that Bio-Methanization plant was — ! conceived as a commercially viable plant envisaging supply of gas BP | generated to the restaurants for generating generating revenue for meeting meeting the | operational expenses. However, generation of wet waste has not | . been as per estimated quantity. Dr. Kale, Scientist, BARC (who is / providing technology for setting up of the plant) advised that ! . considering the inadequate availability. of wet of wet wet waste, the plant can _ be run as a waste treatment plant to take care of disposal of wet wet | | waste generated in SEEPZ SEZ. in SEEPZ SEZ. SEEPZ SEZ. SEZ.

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in The working of employee clinic has been discontinued, and it was a| noted that very few patients are using this facility. MARG has indicated that | _ they want to surrender the premises so that alternative arrangement could | be made. | ; | Decision: 1) After detailed discussion, the Authority accepted | | that the MARG can discontinue the existing dispensary and surrender hit the premises back to the Authority. | | - / 7 MARG has surrender has surrender surrender the premises to the SEEPZ Authority SEEPZ Authority Authority vide vi letter dated 21st August, 2014. dated 21st August, 2014. 21st August, 2014. August, 2014. 2014. It was also decided to explore was also decided to explore also decided to explore decided to explore to explore explore possibility oe of tying up with hospital to seek tying up with hospital to seek up with hospital to seek with hospital to seek hospital to seek to seek seek this facility.

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Other Agenda: Employee Clinic in SEEPZ-SEZ.

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7 MARG has surrender has surrender surrender the premises to the SEEPZ Authority SEEPZ Authority Authority vide letter dated 21st August, 2014. dated 21st August, 2014. 21st August, 2014. August, 2014. 2014. It was also decided to explore was also decided to explore also decided to explore decided to explore to explore explore possibility of tying up with hospital to seek tying up with hospital to seek up with hospital to seek with hospital to seek hospital to seek to seek seek this facility. . The meeting ended with vote of thanks to the chair.

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' Chairperson ., SEEPZ-SEZ Authority