Procedure to issue EDI Port Clearance/Advance Port Clearance

OFFICE OF THE COMMISSIONER OF CUSTOMS (EXPORT), EXPORT ASSESSMENT SECTION, NEW CUSTOMS HOUSE, BALLARD ESTATE, MUMBAI F.No. S/6-B-1975/2001 Export

Date:-05.05.2020 DIN No. 202005770000006T31FE

PUBLIC NOTICE No. 33/2020 Sub: Procedure to issue EDI Port Clearance/Advance Port Clearance-reg.

Attention of all the Shipping Lines/Steamer Agents, other stakeholders and members of the trade is invited to the procedure of granting Port Clearance (P.C.)/Advance Port Clearance Certificate. 2. The Port Clearance is granted in terms of Section 42 of Customs Act, 1962. The following documents are required to be produced for Port Clearance alongwith application ( Format of application is enclosed as Annexure-A).
 Light Dues Certificate.  NOC from Immigration Department.  Port Health Certificate.  Income Tax Certificate (for Export Cargo)  Load Line Certificate.  Safety Radio Certificate.  Safety equipment Certificate.  Ship Registry Certificate.  Port Dues Certificate. 3. On receipt of such application, concerned AC/DC should verify correctness of entry inward & entry outward from system, light dues payment calculation, genuineness of all certificates for the concerned vessel and thereafter grant Port Clearance in EDI. 4. Further, as per para 2 (ii) of Board’s circular No. 02/2015-Customs dated 15.01.2015 issued vide file no. F. No. 450/221/2014-Cus, Export Commissionerate has adopted the procedure for issuing Advance Port Clearance certificate to the Shipping /Steamer Agents after taking Continuity Bond/Guarantee for the period of one year towards issuance of Port Clearance for vessels calling at Mumbai Port. After submitting continuity bond/guarantee, the shipping/steamer agents can apply for Advance port clearance with the following documents:

 An application for Advance Port Clearance (Annuxure-‘A’)
 Copy of Ship Registry.  Light Dues payment receipt & rotation no.  Income Tax Certificate (for Export Cargo) 4(i) Accordingly, advance port clearance shall be issued by concerned AC./DC. Before granting of Sailing permission , advance port clearance along with following documents should be checked by preventive officer.
 Inward clearance certificate for the vessel.  Outward clearance certificate for the vessel.  Immigration NOC for the Vessel  PHO Certificate for the Vessel.  Load Line Certificate.  Safety Radio Certificate.  Safety equipment Certificate. Certificates/documents not submitted at the time of advance port clearance are to be submitted to concerned AC/DC within seven days from the sailing of the vessel by the Shipping /Steamer Agents (ii) The Shipping /Steamer Agents are required to undertake that the vessel will be neither carrying any dangerous drugs nor any consignments of Arms and Ammunition, fissionable material like Uranium, Plutonium, Thorium in the same bottom. (iii) Advance Port Clearance once issued shall be valid for 03 days and same can be extended 03 times for three days each (iv) The Shipping/Steamer Agents should also bound themselves in event of any failure on their part to submit the above said documents within seven days from the sailing of the vessel, suitable action shall be initiated against them by the Customs as per provisions under Customs Act, 1962.
5. Further, due to the lockdown in light of COVID 19 enforced by the Government of India, the shipping/steamer agents have expressed their inability to submit the continuity bond in cases where continuity bond expired on 31.03.2020. However, they are submitting an undertaking that they will be providing a continuity bond/guarantee once the lockdown period is over. In lieu of current circumstances, this office has allowed the same based on the undertaking as cited supra. They should also undertake to submit all the relevant documents as required within 07 days after sailing of the vessel as per past practices. 6. It is highlighted that till the lockdown is over, scanned copies of above mentioned documents can be submitted via email id exportassessment2@gmail.com. After due verification of documents and that there is no alert against the Vessel, Port Clearance/

Advance Port Clearance Certificate duly signed by the competent authority will be uploaded on the sender email id with attachment. 7. Further, the Preventive officer allowing the vessel to sail should ensure that all the formalities are complied with prior to departure of vessel and also endorse the same on Port Clearance Certificate. 8. Above Public notice shall come into effect immediately. In case of any difficulty, the Shipping Lines/Steamer Agents may contact the Deputy/Assistant Commissioner of Customs, Export Assessment over phone no. 022-22757537.

Sd/- (MANOJ KUMAR KEDIA) Commissioner of Custom (Export), New Custom House, Mumbai, Zone-I.

Copy to: 1. The Principal Chief Commissioner of Customs, Mumbai Zone-1. 2. The Commissioner of Customs, General and Preventive, NCH, Mumbai Zone-I 3. The Commissioner of Customs, Audit, NCH, Mumbai Zone-I 4. All Additional / Joint Commissioner of Customs, NCH, Mumbai Zone-1 5. All Deputy / Assistant Commissioner of Customs, NCH, Mumbai Zone-I 6. All Sections / Groups of New Custom House, Mumbai Zone-I 7. All Trade Members, All Custom Brokers, Importers and Exporters 8. Representative of CFSAI / BCBA / FIEO / Members of PTFC for information and circulation among their members and other importers for information. 9. AC/DC, EDI for uploading on NCH website immediately. 10. Office Copy

ANNEXURE-A Date: To, The Deputy Commissioner of Customs, Export Assessment, New Custom House, Mumbai.

Sir,

Reg.: MV / MT _________________________________________

Export Rotation No._________________dated ____________________

Kindly grant us Port Clearance Certificate for MV / MT _____________________________________ Commander________________________________________Net tons__________________ under _______________________ Colour for Port _______________________with ______________________ and ________________ passengers.

The following particulars and documents are produced for consideration of granting the Port Clearance: 1. Shipping Certificate _______________________ Date ____________________ 2. No Opium / No Dangerous Drugs Certificate ____________________ 3. Ship’s Register No. (IMO No.) _________________________ 4. Tonnage of the vessel Gross _______________ Net __________________ 5. License from the Director General of Shipping i) Indian Owned Ship

(a) General License No. ___________ valid till ____________ ii) Foreign ship on a charter with Indian citizen or Indian company (a) Specified Voy Lic. No.__________ valid till _____________ iii) Foreign Ships (other than those (a) Specified Period Lic No. ________ valid till _____________ mentioned in item ii above)(b) Specified Voy Lic. No.__________ valid till _____________ Engaging inthe coasting trade of (c) Specified Period Lic. No. ________ valid till ____________ India 6. Nationality _________________________ 7. Nature of clearance ____________________ 8. If in Ballast, Nature of ballast, water or sand ______________ 9. Load Line Certificate issued at _________________ on and valid till __________ 10. Safety Radio Certificate issued at __________________________ valid till _____________________ 11. Safety Equipment Certificate issued at __________________________ valid till ________________
12. Certificate of Deck Cargo (This will be produced to the B.O. at the time of departure of the vessel) 13. Marine Dues Certificate / Clearance Certificate a) No Demand Certificate No. ________________________ dated _________________________
b) Bank / P.T. Receipt No. ___________________________ dated __________________________ 14. Income Tax Certificate ______________________________________________________________ 15. Light Dues Receipt No.______ dated ______________ Amount Rs.____________ paid at ________________________ become payable on _________________________ 16. Bill of Health Certificate from the Port Health Officer ______________________________________ 17. No objection from Immigration Officer will be produced within 48 hours after departure of the vessel. 18. Other Declaration: a) Vessel arrived on _________________ at ______________ from ________________________ b) Vessel sailing on __________________ at ______________ from ________________________ to

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List of Arms, Ammunition and explosives on board to be declared by vessel bound for coastal port vide para 2 of Page 11 of the Export manual read with Section 10, 11 and 12 of the Arms Act, 1959 and Arms Rules, 1962.

Date:

To,
The Deputy Commissioner of Customs Export Assessment, New Custom House,
Mumbai.

Dear Sir,

Sub: Request for issuance of Advance Port Clearance for vessel
MV / MT _______________________________ - reg.

This is to inform you that the above vessel MV / MT

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is arriving at Mumbai Port on ___________________ at _________ hours from _______________________ and the vessel is scheduled to sail on _________________ at _________ hours to ________________________________. We request you to issue us ADVANCE PORT CLEARANCE for the said vessel and we hereby undertake to provide all the relevant documents to customs on the next working day after sailing of vessel.

Yours truly,

(As Agents) Name

DECLARATION

I/We declare that all the given below details are true and correct. 1 Vessel Foreign Run Yes No Conversion copy Attached 2 Vessel Coastal Run Yes No Conversion copy Attached 3 Light dues paid Yes No Copy attached 4 Rotation No. & Date Yes No Copy attached 5 Income Tax Certificate(If Local) Yes No Copy attached 6 Ship Registry Yes No Copy attached 7 Water Ballast/Same Bottom/Local

8 Application for PC(Signed and Duly Stamped)

Stamp & Signature