Executive order no. 2 - Establishing procedures for land and building/lease rent billing and Management of (SEEPZ-SEZ) and leases through ERP

Table of Contents

1 VERSION HISTORY 7 2 INTRODUCTION 8 2.1. PRODUCT FUNCTION 8 2.2. INTENDED AUDIENCE AND FUNCTIONALITIES 8 3 SET UP – SEEPZ USER 10 3.1. GALA SETUP 11 3.1.1 PARTICULAR SETUP 11 3.1.2 ACTIVE RATES FOR PARTICULARS 13 3.1.3 RATE PERCENTAGE UPDATION 14 3.2. WASTE MANAGEMENT SETUP 17 3.2.1 RATE SETUP 17 3.3. GALA BILL CALACUALTAION SETUP 18 4 LOGIN - SEEPZ USER 20 4.1. DASHBOARD 20 4.2. INBOX 20 4.3. BILLS FOR GALA 21 4.3.1 APPROVE BILL 22 4.4. UNIT BILL DETAILS 28 4.4.1 ACTIVE 28 4.4.2 HISTORY 30 4.5. PAYMENTS 30 4.5.1 PENDING 30 4.5.2 ACKNOWLEDGED 31 4.5.3 APPROVED 31

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4.5.4 REJECTED 32 4.6. OUTSTANDING 33 4.6.1 PENDING OUTSTANDING 33 4.6.2 COMPLETED OUTSTANDING 34 4.7. REPORTS 34 4.7.1 GALA 34 4.7.2 OTHER MODULES 35 4.8. OTHER BILLS 35 4.8.1 PENDING FOR VERIFICATION 35 4.8.2 VERIFIED BILLS 36 4.8.3 PENDING FOR APPROVAL 36 4.8.4 APPROVED BILLS 37 4.9. BACK DATA 37 5 BILLS MANAGEMENT – UNIT USER 39 5.1. LOGIN 39 5.2. INBOX 40 5.3. CONSOLIDATED BILLS 41 5.3.1 ACTIVE 41 5.3.2 INACTIVE 46 5.4 RATE DETAILS 48

ROVED BILLS 37 4.9. BACK DATA 37 5 BILLS MANAGEMENT – UNIT USER 39 5.1. LOGIN 39 5.2. INBOX 40 5.3. CONSOLIDATED BILLS 41 5.3.1 ACTIVE 41 5.3.2 INACTIVE 46 5.4 RATE DETAILS 48

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Table of Figures Figure 1 - Login Page .................................................................................................... 10 Figure 2 - Login Credentials.......................................................................................... 10 Figure 3 -Particular Setup ............................................................................................ 11 Figure 4 - Particular Rate Setup ................................................................................... 12 Figure 5 - Particular Rate Setup ................................................................................... 12 Figure 6 - Particular Rate Setup (1) .............................................................................. 12 Figure 7 - Particular Rate Setup (2) .............................................................................. 13 Figure 8 - Active Rates for Particulars .......................................................................... 13 Figure 9 - Active Rates for Particulars (1) ..................................................................... 14 Figure 10 – Update Rate Details Category Wise .......................................................... 14 Figure 11 - Update Rate Gala Wise ..............................................................................

e Details Category Wise .......................................................... 14 Figure 11 - Update Rate Gala Wise .............................................................................. 15 Figure 12 - Update Building Wise Rate ........................................................................ 16 Figure 13 - Update Unit Wise Rate .............................................................................. 17 Figure 14 - Rate Setup .................................................................................................. 17 Figure 15 - Rate Setup (1) ............................................................................................ 18 Figure 16 - Finalize Rate Setup ..................................................................................... 18 Figure 17 - Gala Bill Calculation Setup ......................................................................... 18 Figure 18- Dashboard ................................................................................................... 20 Figure 19 - Inbox .......................................................................................................... 20 Figure 20 - Generate Bill .............................................................................................. 21 Figure 21 - Confirm Bill Generation ............................................................................. 21 Figure 22 -Status (Bill Generated Successfully) ............................................................

neration ............................................................................. 21 Figure 22 -Status (Bill Generated Successfully) ............................................................ 21 Figure 23 - View pending Bills for the Quarter ............................................................ 22 Figure 24 - Pending List of Bills for Approval for A Quarter ......................................... 22 Figure 25 - Approve Bill ................................................................................................ 23 Figure 26 - Approved Bills ............................................................................................ 23

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Figure 27 - Approved Bills ............................................................................................ 23 Figure 28 -View Payment Details ................................................................................. 24 Figure 29 - View Bill Details .......................................................................................... 25 Figure 30 - View Bill Details (1) .................................................................................... 26 Figure 31 - View Bill Details (2) .................................................................................... 27 Figure 32 - View Active Bill Details List ........................................................................ 28 Figure 33 - View Bill Details ..........................................................................................

t ........................................................................ 28 Figure 33 - View Bill Details .......................................................................................... 28 Figure 34 - View Bill Details .......................................................................................... 29 Figure 35 - View Bill Payment Details .......................................................................... 29 Figure 36 - History ........................................................................................................ 30 Figure 37 – Payments Pending for Approval ................................................................ 30 Figure 38 - Pending Payments ..................................................................................... 31 Figure 39 - Acknowledged DDs .................................................................................... 31 Figure 40 - Approved DDs ............................................................................................ 32 Figure 41 - Bill Payment Details ................................................................................... 32 Figure 42 - Rejected DD ............................................................................................... 33 Figure 43 – Calculate Outstanding ............................................................................... 33 Figure 44 – Completed Outstanding ............................................................................

ding ............................................................................... 33 Figure 44 – Completed Outstanding ............................................................................ 34 Figure 45 - Gala Reports ............................................................................................... 34 Figure 46 - Other Modules ........................................................................................... 35 Figure 47 - Verification Pending Documents ............................................................... 35 Figure 48 - Verified Bills ............................................................................................... 36 Figure 49 - Bills for Approval ........................................................................................ 36 Figure 50 - Approved Bills ............................................................................................ 37 Figure 51 - Add Miscellaneous Backdata ..................................................................... 37 Figure 52 - Entered Miscellaneous Backdata List ......................................................... 38 Figure 53 - Edit/Delete/Finalize Miscellaneous Backdata ............................................ 38

ered Miscellaneous Backdata List ......................................................... 38 Figure 53 - Edit/Delete/Finalize Miscellaneous Backdata ............................................ 38

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Figure 54 – Login Page ................................................................................................. 39 Figure 55 - Login Credentials........................................................................................ 39 Figure 56 - Rate, Rent & Bills Module ..............................................................................
Figure 57 - Inbox .......................................................................................................... 40 Figure 58 - Make Payment ........................................................................................... 41 Figure 59 - Active Bill Details ........................................................................................ 45 Figure 60 - Active Bill Details ........................................................................................ 45 Figure 61 - View Selected bill Payment Details ............................................................ 45 Figure 62 -View Paid Payment Details ......................................................................... 46 Figure 63 - Inactive Gala List ........................................................................................ 46 Figure 64 - View Bill Details ..........................................................................................

.......................................................................... 46 Figure 64 - View Bill Details .......................................................................................... 47 Figure 65 - View Bill Details .......................................................................................... 47 Figure 66 - Rate Details ................................................................................................ 48 Figure 67 - View Rate Details ....................................................................................... 48 Figure 68 - View Rate Details ....................................................................................... 49

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1 VERSION HISTORY VER NO CHANGE SUMMARY DATE PREPARED BY REVIEWED BY APPROVED BY 1.0 First Version 20-09-2024 SAREENA
CYRIAC JAMES, SREERAM SOORAJ

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2 INTRODUCTION
2.1. PRODUCT FUNCTION The Rate, Rent & Bills Management module handles the generation and management of various types of bills, including those for guest houses, conference halls, waste management, and gala rentals. The module supports bill generation for galas, with payments tracked and managed accordingly. The billing process is organized by financial quarters, with one bill generated per quarter for each gala. Bills are generated on a quarterly basis, aligned with the financial year, and cover all relevant charges for the given period.

2.2. INTENDED AUDIENCE AND FUNCTIONALITIES This manual is designed mainly for:

on a quarterly basis, aligned with the financial year, and cover all relevant charges for the given period.

2.2. INTENDED AUDIENCE AND FUNCTIONALITIES This manual is designed mainly for:

1. Seepz User: SEEPZ users possess functionalities including generating bills for each financial quarter, approving bills and demand drafts (DDs), MAIN USERS SEEPZ USER UNIT USER

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managing payments across various modules, calculating outstanding amounts before bill generation, and generating detailed reports.

2. Unit User: The unit user can access detailed information on gala rates, rent, bills, and pending payments and make payments against these bills accordingly.

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3 SET UP – SEEPZ USER

Figure 1 - Login Page Select Seepz User, Enter User Name, Password, Captcha, and then click on [Login] Button. Figure 2 - Login Credentials

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3.1. GALA SETUP 3.1.1 PARTICULAR SETUP

Note: When the privileged user selects the [Yes] checkbox, particular details will automatically populate in the Particular Rate Setup subtab. The [No] checkbox ensures that these details remain unpopulated.

Enter the Name, Code, and HSN Code, then click on [Save] button to save the entered details or the [Clear] button to clear the fields. Click the [Edit] icon to edit the entries, and click on the [Delete] icon to delete them. Figure 3 -Particular Setup

utton to save the entered details or the [Clear] button to clear the fields. Click the [Edit] icon to edit the entries, and click on the [Delete] icon to delete them. Figure 3 -Particular Setup

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Figure 5 - Particular Rate Setup
Privileged user can view a list of galas whose rates have not been finalized. Click on [] the icon to view Gala details. Figure 4 - Particular Rate Setup Enter the rate details and click on [Save] button to save the entered details. Figure 6 - Particular Rate Setup (1)

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3.1.2 ACTIVE RATES FOR PARTICULARS

Privileged user can view the added particular rates and rents in this table and click on [Finalize] button to finalize them. Figure 7 - Particular Rate Setup (2) Click on the [Edit] icon to edit the entries, and click on the [Delete] icon to delete them. Figure 8 - Active Rates for Particulars Privileged user can view the finalized Gala Details in this table. Click on [] icon to view the added Basic Gala Details.

[Delete] icon to delete them. Figure 8 - Active Rates for Particulars Privileged user can view the finalized Gala Details in this table. Click on [] icon to view the added Basic Gala Details.

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3.1.3 RATE PERCENTAGE UPDATION Privileged user can update the rate by category wise. When a category is selected, the rate details for the selected category will be listed.

Figure 9 - Active Rates for Particulars (1) Figure 10 – Update Rate Details Category Wise Privileged user can view the selected Gala details, Active Rate Details, and History. Select a category to update the rate, then choose the particular type and calculation type, and click the [Update] button to update the rate details.

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Particular types which include:

➢ Lease Rent ➢ Service Charge ➢ Fire Cess ➢ BMC Charges Calculation Type which includes

➢ Amount ➢ Percentage If the privileged user selects the amount change type as Decrease, the amount will be adjusted by the decrease amount. If Increase is selected, the amount will be adjusted by the increase amount. This process is the same for both amount and percentage as the amount change type. Figure 11 - Update Rate Gala Wise Select gala-wise, then choose the particular type, calculation type, amount change type, and specify the decrease amount. Once all these options are selected, the privileged user can access the table listing of galas. In the table, select either all galas or the specific galas you want to update.

the decrease amount. Once all these options are selected, the privileged user can access the table listing of galas. In the table, select either all galas or the specific galas you want to update. Finally, click the [Update] button to update the rate details.

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The same procedure applies to the plot-wise case.

Privileged user selects amount change type as increase then amount adjust to increase amount, otherwise it gives to decrease the amount change to decrease amount.

Select Building wise rate, then choose the particular type, calculation type, amount change type, increase amount and select which Building. Once all these options are selected, the privileged user can access the table listing of galas. In the table, select either all galas or the specific galas you want to update. Finally, click the [Update] button to update the rate details. Figure 12 - Update Building Wise Rate

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Privileged user selects amount change type as increase then amount adjust to increase amount, otherwise it gives to decrease the amount change to decrease amount. 3.2. WASTE MANAGEMENT SETUP 3.2.1 RATE SETUP

Figure 14 - Rate Setup Click on [Add Rate Setup] button to add waste particular rate details. Select Building wise rate, then choose the particular type, calculation type, amount change type, increase amount and select which Building. Once all these options are selected, the privileged user can access the table listing of galas.

the particular type, calculation type, amount change type, increase amount and select which Building. Once all these options are selected, the privileged user can access the table listing of galas. In the table, select either all galas or the specific galas you want to update. Finally, click the [Update] button to update the rate details. Figure 13 - Update Unit Wise Rate

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3.3. GALA BILL CALACUALTAION SETUP

Enter the Settlement Type, Interest Type, and Interest Per Annum %, then click on [Save] button to save the details. Figure 17 - Gala Bill Calculation Setup Figure 15 - Rate Setup (1) Privileged user can view the entered Rate Setup details in this table. Click on the [Edit] icon to edit or the [Delete] icon to delete items. Then, click on the [Finalize] button to finalize the added rate setup details. Figure 16 - Finalize Rate Setup Enter the HSN code, IGST, TCS, and valid from date, then click on [Save] button to save the entered details.

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In the Gala Bill Calculation Setup, there are two types of settlements: quarterly and monthly.
Each settlement type has two calculation methods:
➢ Simple interest. ➢ Compound interest.
If the privileged user fails to make the current bill payment by the due date, they will have to make the payment later with additional interest. The interest rate is calculated as a percentage per annum.

rivileged user fails to make the current bill payment by the due date, they will have to make the payment later with additional interest. The interest rate is calculated as a percentage per annum.

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4 LOGIN - SEEPZ USER 4.1. DASHBOARD

4.2. INBOX

Note: After accessing Dashboard tab, click the Inbox tab to view the notifications. Figure 18- Dashboard Figure 19 - Inbox

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4.3. BILLS FOR GALA Each quarter bill will be generated.

Figure 20 - Generate Bill Select the financial year and quarter, then click on the [Generate Bill] button. Click the [Confirm] button to proceed with generating the bill. Figure 21 - Confirm Bill Generation This message indicates that the bill has been generated successfully. Figure 22 -Status (Bill Generated Successfully)

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4.3.1 APPROVE BILL Once bill is generated, the next step is to approve it.

Note: Privileged users can generate bills unit-wise.

Figure 23 - View pending Bills for the Quarter Figure 24 - Pending List of Bills for Approval for A Quarter Click on [View] button to display all pending bills for approval generated for the quarter.

re 23 - View pending Bills for the Quarter Figure 24 - Pending List of Bills for Approval for A Quarter Click on [View] button to display all pending bills for approval generated for the quarter.

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Figure 25 - Approve Bill Once the bill is approved, it will be moved to the Approved Tab. Click the [View] button to see the bill details. Figure 26 - Approved Bills Click the [Payment Details] icon to view bill payment details and the [Download] icon to download the payment. Figure 27 - Approved Bills

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Figure 28 -View Payment Details

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Figure 29 - View Bill Details

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Figure 30 - View Bill Details (1)

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Figure 31 - View Bill Details (2)

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4.4. UNIT BILL DETAILS 4.4.1 ACTIVE In the Active sub-tab, which includes the currently active unit payment details.

Figure 32 - View Active Bill Details List Click the [View] icon to view the selected unit’s bill details. Figure 33 - View Bill Details

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Click the [Action] icon to view the bill payment details Figure 34 - View Bill Details Figure 35 - View Bill Payment Details

View Bill Details

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Click the [Action] icon to view the bill payment details Figure 34 - View Bill Details Figure 35 - View Bill Payment Details

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4.4.2 HISTORY In the History sub-tab, which includes previous unit payment details.

4.5. PAYMENTS 4.5.1 PENDING

Figure 37 – Payments Pending for Approval

The details of the Demand Draft (DD) submitted by the unit user will be displayed under the Pending Sub-Tab within the Payments Tab. Click the [View] icon to view previous unit quarterly payment details. Figure 36 - History

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Note: After the DD is submitted, the Unit User must provide it to the SEEPZ user for approval. To acknowledge the DD, the SEEPZ user logs into their login, where the submitted DD will appear in the Pending subtab. For online transactions, approval is completed at the time of the transaction. 4.5.2 ACKNOWLEDGED

4.5.3 APPROVED In the Approved subtab, approved payments are shown in the table.

Figure 39 - Acknowledged DDs Figure 38 - Pending Payments Click the [ ] icon to acknowledge the DD or the [✘] icon to reject it. Click the [ ] icon to approve the DD.

s are shown in the table.

Figure 39 - Acknowledged DDs Figure 38 - Pending Payments Click the [ ] icon to acknowledge the DD or the [✘] icon to reject it. Click the [ ] icon to approve the DD.

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Note: A privileged user can view bill payments only if it is through the Gala module.

4.5.4 REJECTED
In the Rejected subtab, rejected payments are shown in the table.

Figure 40 - Approved DDs Figure 41 - Bill Payment Details A privileged user can view payments against the bill and their status, and click the [Download] icon to download the payment receipt. Click the link to view the details of the bill payment.

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4.6. OUTSTANDING 4.6.1 PENDING OUTSTANDING

Note: Each quarter, bills will be generated. Before generating the bill, prepare all outstanding amounts by clicking the [Calculate Outstanding] button.

Figure 42 - Rejected DD Figure 43 – Calculate Outstanding Click the link to view all payments against the selected gala and its bill details. Click the [Calculate Outstanding] button to calculate the outstanding amounts.

Figure 43 – Calculate Outstanding Click the link to view all payments against the selected gala and its bill details. Click the [Calculate Outstanding] button to calculate the outstanding amounts.

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4.6.2 COMPLETED OUTSTANDING

Note: The calculated outstanding amounts are displayed in the Completed Outstanding tab. 4.7. REPORTS 4.7.1 GALA

Note: Similarly, the Payment Status Report, Defaulters Details Report, Remittance Report, Gala Allocation Details Report, and Rent Bills Report can be generated by clicking on the [Generate] button. Figure 44 – Completed Outstanding Figure 45 - Gala Reports Click the [Download] icon to view the completed outstanding document for the quarter. Click the [Generate] button to generate the Accounts Report.

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4.7.2 OTHER MODULES

Note: Similarly, the Bills Report can be generated by clicking on the [Generate] button. 4.8. OTHER BILLS In the Other Bills section, the following modules are available for bill generation: Creche, Guest House, Conference Room, Waste Disposal, Temporary Monsoon Shed, Optical Fiber, and Extension of Temporary Monsoon Shed.

4.8.1 PENDING FOR VERIFICATION

Note: The Pending for Verification tab contains a list of generated bills awaiting Click the [Generate] button to generate the Payment Status Report. Figure 46 - Other Modules Figure 47 - Verification Pending Documents Click the [✓] icon to verify and the [Download] icon to download the verified document.

to generate the Payment Status Report. Figure 46 - Other Modules Figure 47 - Verification Pending Documents Click the [✓] icon to verify and the [Download] icon to download the verified document.

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verification from the CA side. 4.8.2 VERIFIED BILLS

4.8.3 PENDING FOR APPROVAL

Figure 48 - Verified Bills Figure 49 - Bills for Approval Click the [Download] icon to download the verified bill. Click the [✓] icon to approve and the [Download] icon to download the verified bill.

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4.8.4 APPROVED BILLS

4.9. BACK DATA

Figure 50 - Approved Bills Click the [Download] icon to download the approved bill. Enter the miscellaneous backdata, then click the [Submit] button to submit the entered details. Figure 51 - Add Miscellaneous Backdata

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Figure 52 - Entered Miscellaneous Backdata List Click the [Edit] icon to edit the submitted miscellaneous backdata, the [Delete] icon to delete it, and the [Finalize] button to finalize it. Figure 53 - Edit/Delete/Finalize Miscellaneous Backdata

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5 BILLS MANAGEMENT – UNIT USER 5.1. LOGIN

Figure 54 – Login Page

Figure 55 - Login Credentials

Select Public User, Enter User Name, Password, Captcha, and then click on [Login] Button.

EMENT – UNIT USER 5.1. LOGIN

Figure 54 – Login Page

Figure 55 - Login Credentials

Select Public User, Enter User Name, Password, Captcha, and then click on [Login] Button.

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5.2. INBOX

Figure 57 - Inbox

Note: After accessing the Rate, Rent & Bills Module, click the Inbox Tab to view the notifications.

Click the [Delete] icon to delete the notification. Select Rate, Rent & Bills Module. Figure 56 - Select Rate, Rent & Bills

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5.3. CONSOLIDATED BILLS 5.3.1 ACTIVE In the Active sub-tab, the privileged user can view the details of generated bills for the quarter.

Note: Privileged users can view the pending payment amount within the [Make Payment] button (in brackets). Click the [Make Payment] button to make the pending payment, the [Download] icon to download the bill details, and the [View] icon to view detailed bill details. Figure 58 - Make Payment

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Figure 59 - View Consolidated Bill Details

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Figure 60 - View Consolidated Bill Details (1)

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Figure 61 - View Consolidated Bill Details (2)

lidated Bill Details

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Figure 60 - View Consolidated Bill Details (1)

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Figure 61 - View Consolidated Bill Details (2)

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Figure 62 - Active Bill Details Click the [Make Payment] button to make the pending payment, and the [Bill Details] icon to view the bill details. Figure 64 - View Selected Bill Payment Details Privileged users can edit the amount to be paid. Users can pay the amount partially or fully. Figure 63 - Active Bill Details

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5.3.2 INACTIVE Sometimes a gala may be evicted due to payment issues or performance concerns. On such occasions, a bill will be generated for the amount due on the day of eviction and will be listed under Inactive. For inactive, the current bill amount will be zero, but any outstanding amount along with accrued interest will be included.

Figure 65 -View Paid Payment Details Bills for Inactive galas / Plot associated with the respective unit will be listed here. Figure 66 - Inactive List

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Click the [View] button to see the list of bills for the specific inactive gala. Figure 67 - View Bill Details Figure 68 - View Bill Details Click the [Action] icon to view the bill payment details.

ck the [View] button to see the list of bills for the specific inactive gala. Figure 67 - View Bill Details Figure 68 - View Bill Details Click the [Action] icon to view the bill payment details.

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5.4 RATE DETAILS

Each gala listed under a specific unit and each gala has its own rate. This section displays the rate list for each gala. Figure 70 - Rate Details Click the [View] button to see the rate details. Figure 71 - View Rate Details Figure 69 - View Bil Payment Details

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Each gala has four specific charges: Lease Rent, BMC Charges, Service Charge, and Fire Cess. The bill will display the following details: ➢ Rate (per sq.m per annum) ➢ Total Rent per Annum ➢ Active From

Figure 72 - View Rate Details

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**End of the Module – RISe (Rate, Rent & Bills Management) **

“Thank you for thoroughly exploring the features and information.”

Table of Contents

1 VERSION HISTORY 4 2 INTRODUCTION 5 2.1. PRODUCT FUNCTION 5 2.2. INTENDED AUDIENCE AND FUNCTIONALITIES 5 3 SEEPZ USER LOGIN 6 3.1. PRIVILEGED USER 6 3.1.1 DASHBOARD 7 3.1.2 FURNISHING ASSET CATEGORY 8 3.1.3 CAPTURING BASIC DETAILS OF LAND 9 3.1.4 CAPTURING BASIC DETAILS OF BUILDING 10 3.1.5 GENERATING REPORTS 12

.1. PRIVILEGED USER 6 3.1.1 DASHBOARD 7 3.1.2 FURNISHING ASSET CATEGORY 8 3.1.3 CAPTURING BASIC DETAILS OF LAND 9 3.1.4 CAPTURING BASIC DETAILS OF BUILDING 10 3.1.5 GENERATING REPORTS 12

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Table of Figures

Figure 1 – Login .............................................................................................................. 6 Figure 2 – Accessing the module ................................................................................... 6 Figure 3 – Dashboard (1) ................................................................................................ 7 Figure 4 – Dashboard (2) ................................................................................................ 7 Figure 5 – Adding Asset Category .................................................................................. 8 Figure 6 - Adding Asset Category Details ....................................................................... 8 Figure 7 – Adding Land Details. ...................................................................................... 9 Figure 8 - Adding Land Details ....................................................................................... 9 Figure 9 – Adding Building ........................................................................................... 10 Figure 10 – Adding Building Details .............................................................................

................................................................................. 10 Figure 10 – Adding Building Details ............................................................................. 10 Figure 11 - Saved Building Details ................................................................................ 11 Figure 12 – Viewing Building details and attachment of floor ..................................... 11 Figure 13 – Adding Floor details .................................................................................. 11 Figure 14 – Saving the floor details .............................................................................. 12 Figure 15 - Reports ....................................................................................................... 12 Figure 16 - Occupied Land Report ................................................................................ 13

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1 VERSION HISTORY VER NO CHANGE SUMMARY DATE PREPARED BY REVIEWED BY APPROVED BY 1.0 First Version 13-08-2024 Sneha R P Krishna Chandh Sooraj S

3

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1 VERSION HISTORY VER NO CHANGE SUMMARY DATE PREPARED BY REVIEWED BY APPROVED BY 1.0 First Version 13-08-2024 Sneha R P Krishna Chandh Sooraj S

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2 INTRODUCTION 2.1. PRODUCT FUNCTION The Land & Building Management module provides an online database of fixed assets like land and buildings within the premises of SEEPZ SEZ. GIS based plotting of land and buildings is also made available for easy reference. With this module, the user can have quick access to information like occupied plots, vacant Plots, occupied buildings and vacant buildings. The user can also easily view the locations of First aid Centre, Creche, Conference Room, Public telephone booth, Canteen. 2.2. INTENDED AUDIENCE AND FUNCTIONALITIES This manual is designed for one main User:

1. SEEPZ USER

➢ PRIVILEGED USER Privileged Login can furnish the Asset Category details, basic details of building, basic details of land and can generate reports. Moreover they can view the details in graphical representation as well as in numbers under dashboard.

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3 SEEPZ USER LOGIN 3.1. PRIVILEGED USER

Figure 1 – Login Enter the Username, Password, Captcha and click on [Login] button to login. Select Land & Building Module. Figure 2 – Accessing the module

N 3.1. PRIVILEGED USER

Figure 1 – Login Enter the Username, Password, Captcha and click on [Login] button to login. Select Land & Building Module. Figure 2 – Accessing the module

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3.1.1 DASHBOARD

Figure 3 – Dashboard (1) Click on Dashboard Tab to View the overall updated details. Figure 4 – Dashboard (2) This section provides a comprehensive graphical representation of Land details, Building details and Asset Categories of Building and Land.

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3.1.2 FURNISHING ASSET CATEGORY

Figure 6 - Adding Asset Category Details

Note: The Saved Asset Category Details get listed under Asset Category Tab.

Click on Category Tab to add Asset Category details. Furnish with Category Name, Type (which is land or building), and Description.
In this section, User have the option to Edit / Delete. From here, user can sort the details accordingly. Click on [Save] button to Save the Asset Category details. Figure 5 – Adding Asset Category Click on [Add Asset Category] button to Add Asset Category details. Select Category Tab.

cordingly. Click on [Save] button to Save the Asset Category details. Figure 5 – Adding Asset Category Click on [Add Asset Category] button to Add Asset Category details. Select Category Tab.

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3.1.3 CAPTURING BASIC DETAILS OF LAND

Enter the Land Name Survey Number, Total Area. Select the Category and upload lease rent agreement and click on [Save] button to save the details.
In this section, user can edit / delete the saved basic details of land. Figure 8 - Adding Land Details Figure 7 – Adding Land Details. Click on [Add Land] button to add Land details. Select Land Tab.

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3.1.4 CAPTURING BASIC DETAILS OF BUILDING

Enter the building name, building number, Built-up area, Number of storeys. Select the Land name, Category and Sector name. Click on [Save] button to Save the Building details.

Figure 10 – Adding Building Details Click on Building Tab to add basic details of Building. Figure 9 – Adding Building
Select [Add Building] button to add Building details.

Building details.

Figure 10 – Adding Building Details Click on Building Tab to add basic details of Building. Figure 9 – Adding Building
Select [Add Building] button to add Building details.

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3.1.4.1 ADDING FLOOR DETAILS OF BUILDING

Figure 11 - Saved Building Details Click on [View Units] button to view the current units inside the building. Figure 12 – Viewing Building details and attachment of floor Click on [Add Floor details] to add floor details for the building. Click on [] button to download the invoice of building details. Click on [OK] button to confirm for adding the floor details. Figure 13 – Adding Floor details
Click on [Add Floor +] button to add floor details for the building.

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3.1.5 GENERATING REPORTS SEEPZ User can generate Occupied Land Report, Occupied Building Report, Vacant Land Report, and Vacant Building Report from here.

Figure 15 - Reports

Select [Generate] button to generate the report of Occupied Land Report
Enter the floor name and attachment description. Select either Above- Grade Level or Below-Grade Level, attach the floor plan, and click [Save] to save the floor details. Figure 14 – Saving the floor details Select Report Tab to view the reports.

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Figure 16 - Occupied Land Report

Note: The same procedure can be followed for generating Occupied Building Report, Vacant Land Report, and Vacant Building Report.

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Figure 16 - Occupied Land Report

Note: The same procedure can be followed for generating Occupied Building Report, Vacant Land Report, and Vacant Building Report.

Confidential

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**End of the Module - RISe (LAND & BUILDING Management) **

“Thank you for thoroughly exploring the features and information.”