Executive Order no. 01 - Implementation of RISe ERP for Financial Accounting in SEEPZ-SEZ

Table of Contents

1 VERSION HISTORY 12 2 INTRODUCTION 13 2. 1 PRODUCT FUNCTION 13 3 ACCESSING PROBITY MODULE 14 3.1 ACCESSING LOGIN MODULE 14 3.2 SETUP 15 3.2.1 COMPANY SETUP 16 3.2.2 OWN TAX INFORMATION 16 3.2.3 OFFICE SETUP 17 3.2.4 GROUP SETUP 18 3.2.5 BANK/CASH SETUP 19 3.2.6 NUMBERING SETUP 20 3.2.7 ITEM/SERVICE MASTER 21 3.2.8 PARTY SETUP 22 3.2.9 COST UNIT 23 3.2.10 LEDGER/USER ALLOCATION 24 3.2.11 OPENING BALANCE 26 3.3 INBOX 28 3.4 BUDGET 28 3.4.1 HEAD OF ACCOUNTS 28 3.4.2 INITIATION – USER 1 30 3.4.3 PREPARATION – USER 2 31 3.4.4 PREAPARATION RECEIVED – USER 1 32 3.4.5 CONSOLIDATION 36 3.4.6 CONSOLIDATION RECEIVED – USER 1 38 3.4.7 REAPPROPRIATION – USER 1 38

USER MANUAL – RISE (FINANCIAL ACCOUNTING MANAGEMENT) Confidential

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3.4.8 BUDGET VS ACTUAL 42 3.4.9 DETAILED HEAD OF ACCOUNT 43 3.5 ACCOUNTING VOUCHERS 44 3.5.1 SALES 44 3.5.2 PURCHASE 46 3.5.3 RECEIPT 47 3.5.4 PAYMENT 51 3.5.5 JOURNAL 52 3.5.6 CONTRA 53 3.5.7 DNCN 54 3.5.8 RETENTION 56 3.5.9 DRAFT 56 3.5.10 QUERY 57 3.5.11 DELETED VOUCHERS 57 3.6 VOUCHER APPROVAL 58 3.6.1 RECEIVED VOUCHER 58 3.6.2 FORWARDED VOUCHER 58 3.6.3 APPROVED VOUCHER 60 3.7 ADJUSTMENT 60 3.7.1 ADD NEW 60 3.7.2 DRAFT 64 3.7.3 RECEIVED 64 3.7.4 FORWARDED 64 3.7.5 APPROVED 65 3.8 STATUTORY PAYMENT 65 3.8.1 ADD NEW 65

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3.8.2 DRAFT 66 3.8.3 RECEIVED 67 3.8.4 FORWARDED 67 3.8.5 APPROVED 68 3.9 CHART OF ACCOUNTS 69 3.10 REPORTS 71 3.11 SEARCH 72 3.12 PARTY 73 3.13 ITEM/SERVICE 73 3.13.1 RECEIVED 73 3.13.2 APPROVED 74 3.14 TAX CERTIFICATE 75 3.14.1 ADD NEW 75 3.14.2 PAID 77 3.15 FINANCIAL SANCTION 78 3.15.1 FINANCIAL SANCTION 78 3.15.2 DRAFT 80 3.15.3 QUERIED 82 3.15.4 RECEIVED 82 3.15.5 APPROVED 83 3.15.6 PAYMENT SANCTION 84 3.15.7 DISBURSEMENT 85 3.15.8 INITIATED TRANSACTION 86 3.15.9 SUCCESSFUL TRANSACTION 86 3.15.10 FAILED TRANSACTION 87 3.16 DEPOSIT 87

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3.17 OPEN SUNDRY 89 3.17.1 PENDING FOR TRANSFER 89 3.17.2 PENDING FOR APPROVAL 90 3.17.3 APPROVED 91

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Table of Figures Figure 1 - Login Page .................................................................................................... 14 Figure 2 - Login Credentials.......................................................................................... 14 Figure 3 - Select Financial Accounting ......................................................................... 15 Figure 4 – Accessing Setup Page .................................................................................. 15 Figure 5 - Company Setup Page ................................................................................... 16 Figure 6 - Accessing Own Tax Information ................................................................... 16 Figure 7 - Add Own Tax Information Details ................................................................ 17 Figure 8 - Own Tax Information ................................................................................... 17 Figure 9 - Office Setup Page ......................................................................................... 17 Figure 10 - Adding Office Setup Details. ...................................................................... 18 Figure 11 - Adding New Group Details ......................................................................... 18 Figure 12 – View Added Group Setup Details .............................................................. 19 Figure 13 - Accessing Bank Details ............................................................................... 19 Figure 14 - Adding Bank Details. .................................................................................. 19 Figure 15 - Adding Cash Details ................................................................................... 20 Figure 16 - Adding Numbering Details ......................................................................... 20 Figure 17 – Add Item/Service Details ........................................................................... 21 Figure 18 - Edit/Deactivate Added Item/Service ......................................................... 21 Figure 19 – Party Setup ................................................................................................ 22 Figure 20 - List of Added Party Setup Details ............................................................... 22 Figure 21 - View Item/ Service Details ......................................................................... 23 Figure 22 – Item/Service Details .................................................................................. 23 Figure 23 – Add Cost Unit Details ................................................................................ 23 Figure 24 - Edit/Deactivate Cost Unit Details ............................................................... 24

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Figure 25 - Ledger/User Allocation .............................................................................. 24 Figure 26 - Cost Center Wise Ledger Allocation ........................................................... 25 Figure 27 - Cost Center Wise User Allocation .............................................................. 25 Figure 28 - Cost Center Wise User Allocation .............................................................. 26 Figure 29 - Ledger Opening Balance ............................................................................ 26 Figure 30 - Upload Excel Sheet .................................................................................... 27 Figure 31 - Sub Ledger Opening Balance ..................................................................... 27 Figure 32 - Acessing Inbox ........................................................................................... 28 Figure 33 – Head of Account ........................................................................................ 29 Figure 34 – Add Head Setup......................................................................................... 29 Figure 35 – Head of Account List ................................................................................. 29 Figure 36 – Budget Initiation ........................................................................................ 30 Figure 37 – Edit Budget Initiation ................................................................................ 30 Figure 38 – Initiation Notification ................................................................................ 31 Figure 39 - Preparation ................................................................................................ 31 Figure 40 – Budget Preparation ................................................................................... 31 Figure 41 – Submitting Budget Estimation .................................................................. 32 Figure 42 – Submit Budget Preparation ....................................................................... 32 Figure 43 – Preparation Request ................................................................................. 33 Figure 44 – Received Budget Details View ................................................................... 33 Figure 45 – Edit Budget Details .................................................................................... 34 Figure 46 – Edit Budget Estimation .............................................................................. 34 Figure 47 – Action Buttons ........................................................................................... 34 Figure 48 – Verify Budget Preparation ......................................................................... 35 Figure 49 – Budget Preparation Verified ..................................................................... 35 Figure 50 – Approved Budget Status ........................................................................... 35 Figure 51 - Consolidation ............................................................................................. 36

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Figure 52 – Verify Budet Consolidation ....................................................................... 36 Figure 53 – Finalizing Budget Consolidation ................................................................ 37 Figure 54 – Approved Status ........................................................................................ 37 Figure 55 – Budget Details And History Details ........................................................... 38 Figure 56 – Consolidation Received ............................................................................. 38 Figure 57 - Reappropriation ......................................................................................... 38 Figure 58 – Adding New Budget Reappropriation ....................................................... 39 Figure 59 – Saved Budget Reappropriation ................................................................. 39 Figure 60 – Add Head ................................................................................................... 39 Figure 61 – Add Head for Budget Reappropriation ..................................................... 40 Figure 62 – Submitting Reappropriation ...................................................................... 40 Figure 63 – Submit Budget Reappropriation ............................................................... 40 Figure 64 – Approving Budget Reappropriation .......................................................... 41 Figure 65 – Reappropriation Amount View ................................................................. 41 Figure 66 – Approved Budget Reappropriation .......................................................... 41 Figure 67 – View of Budget & History Details .............................................................. 42 Figure 68 – Budget vs Actual ........................................................................................ 42 Figure 69 - Detailed Head of Account .......................................................................... 43 Figure 70 - Head of Account Details ............................................................................. 43 Figure 71 – Link Chart of Account ................................................................................ 44 Figure 72 - Add Sales Details ........................................................................................ 45 Figure 73 - Save Sales Details ....................................................................................... 45 Figure 74 - Add Purchase Details ................................................................................. 46 Figure 75 - Save Purchase Details ................................................................................ 46 Figure 76 - Add Receipt Details .................................................................................... 47 Figure 77 - Add Receipt Details (1) ............................................................................... 47 Figure 78 - View Receipt Amount Details .................................................................... 48

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Figure 79 - Save Receipt Details ................................................................................... 48 Figure 80 - Non Reference First Case ........................................................................... 49 Figure 81 - Non Reference Second Case ...................................................................... 50 Figure 82 - Non Reference Third Case ......................................................................... 50 Figure 83 - Save Receipt Details ................................................................................... 51 Figure 84 - Add Payment Details .................................................................................. 51 Figure 85 - Save Payment Details ................................................................................. 52 Figure 86 - Add Journal Details .................................................................................... 52 Figure 87 - Add Contra Details ..................................................................................... 53 Figure 88 - Save Contra Details .................................................................................... 54 Figure 89 - Add DNCN Details ...................................................................................... 55 Figure 90 - Save DNCN Details ..................................................................................... 55 Figure 91 – Retention Details ....................................................................................... 56 Figure 92 - Draft ........................................................................................................... 57 Figure 93 - Query ......................................................................................................... 57 Figure 94 - Deleted Vouchers ....................................................................................... 58 Figure 95 - Received Voucher ...................................................................................... 58 Figure 96 - Forwarded Voucher ................................................................................... 59 Figure 97 – View Voucher Details ................................................................................ 59 Figure 98 - Approved Voucher ..................................................................................... 60 Figure 99 – Add Adjustment Details ............................................................................ 60 Figure 100 - Add Debit Document ............................................................................... 61 Figure 101 - Add Credit Document .............................................................................. 61 Figure 102 - Save Adjustment Details .......................................................................... 62 Figure 103 - Submit Adjustment Details ...................................................................... 62 Figure 104 - Forward tthe Details ................................................................................ 63 Figure 105 - Verify & Approve...................................................................................... 63

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Figure 106 - Draft ......................................................................................................... 64 Figure 107 - View Received Details .............................................................................. 64 Figure 108 - Forwarded Adjustment Details ................................................................ 64 Figure 109 - Approved Adjustment Details .................................................................. 65 Figure 110 - Add Statutory Payment Deatils ................................................................ 65 Figure 111 - Add Paymnet Details ................................................................................ 66 Figure 112 - Draft ......................................................................................................... 66 Figure 113 - Received ................................................................................................... 67 Figure 114 - Forwarded ................................................................................................ 67 Figure 115 - Approved ................................................................................................. 68 Figure 116 - Save Challan Details ................................................................................. 68 Figure 117 - Add Chart Of Accounts Details ................................................................. 69 Figure 118 - Add New Group ....................................................................................... 70 Figure 119 - List Of Charts Of Accounts ....................................................................... 70 Figure 120 - Reports ..................................................................................................... 71 Figure 121 - Generate Reports ..................................................................................... 71 Figure 122 - Search Voucher ........................................................................................ 72 Figure 123 - Search Details .......................................................................................... 73 Figure 124 - Party ......................................................................................................... 73 Figure 125 - Item/Service ............................................................................................. 74 Figure 126 – Approval Items ........................................................................................ 74 Figure 127 - Add Item Details ...................................................................................... 75 Figure 128 Tax Certificate Details ............................................................................... 76 Figure 129 – Added TCS Amount ................................................................................. 76 Figure 130 - Payment Process ...................................................................................... 77 Figure 131 – Payment Details ...................................................................................... 77 Figure 132 - Paid Status ............................................................................................... 77

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Figure 133 - Financial Sanction .................................................................................... 78 Figure 134 - Forward Details ........................................................................................ 79 Figure 135 - Financial Sanction .................................................................................... 79 Figure 136 - Financial Sanction Details ........................................................................ 80 Figure 137 - Draft ......................................................................................................... 81 Figure 138 – Draft Details ............................................................................................ 81 Figure 139 – Query Details ........................................................................................... 82 Figure 140 – Received .................................................................................................. 82 Figure 141 – Approve Details ...................................................................................... 83 Figure 142 – View Approved Details ........................................................................... 83 Figure 143 – Approved Details ..................................................................................... 84 Figure 144 - Payment Sanction .................................................................................... 84 Figure 145 - Payment Sanction Details ........................................................................ 85 Figure 146 – Initiate Payment ...................................................................................... 85 Figure 147 – Initiated Transaction ............................................................................... 86 Figure 148 – Successful Transaction ............................................................................ 86 Figure 149 – Failed Transaction Details ....................................................................... 87 Figure 150 – Deposit Details ........................................................................................ 87 Figure 151 – Deposit Details ........................................................................................ 88 Figure 152 - Deposit Approval ..................................................................................... 88 Figure 153 – Refund Amount ....................................................................................... 89 Figure 154 – Transfer Suspense Amount ..................................................................... 89 Figure 155 - Transfer Details ........................................................................................ 90 Figure 156 – Approve Amount ..................................................................................... 90 Figure 157 - Approval Process...................................................................................... 91 Figure 158 – Approved Details ..................................................................................... 92

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1 VERSION HISTORY

VER NO
CHANGE SUMMARY
DATE
PREPARED BY REVIEWED BY APPROVED BY
1.0 First Version 19-09-2024 Sareena Saji, Manchisha Chandramohan Sujadh S, Manikandan

1.1 Update Version 01-02-2025 Nishmitha K V Aneesh K K

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2 INTRODUCTION 2. 1 PRODUCT FUNCTION Financial Accounting Management System (Probity) is a double-entry ERP accounting system used for recording day-to-day business data of a company. It is also used to automate and integrate all business operations, such as purchasing, finance, sales, inventory, and statutory payments, etc. Probity can be used as standalone and also as integration with other modules.

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3 ACCESSING PROBITY MODULE 3.1 ACCESSING LOGIN MODULE

Select Seepz User, enter the username, password, and captcha, then click the [Login] button. Figure 2 - Login Credentials Figure 1 - Login Page

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3.2 SETUP

Figure 4 – Accessing Setup Page Figure 3 - Select Financial Accounting Select the [Financial Module] from the functional modules list. Click on the [Setup] button to access the setup page.

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3.2.1 COMPANY SETUP

Note: The company setup page shows the entered company details, which include the following information: company name, registered office address, company office address, email ID, corporate identification number, TAN, PAN, EPF number, ESI number, and TIN. 3.2.2 OWN TAX INFORMATION

Figure 5 - Company Setup Page Click on the [+] icon to add tax information details. Figure 6 - Accessing Own Tax Information Click on the [Edit] button to edit Company Setup Details.

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3.2.3 OFFICE SETUP

Figure 9 - Office Setup Page Figure 8 - Own Tax Information Click on the [+] icon to view office setup details. Enter the GST and TDS details, then click the [Save] button to save the entered details. Figure 7 - Add Own Tax Information Details

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3.2.4 GROUP SETUP

Note: The Group Setup page allows users to define groups with a name and a Group Under which refers to the ledger in accounting. This feature organizes ledgers hierarchically, facilitating structured financial reporting and analysis.

Figure 10 - Adding Office Setup Details. Enter the office details and GST details. Then, click the [Save] button to save the entered details. Figure 11 - Adding New Group Details Enter the group name and corresponding ledger. Then, click [Add New Group] to add new group. Finally, click the [Save] button to save the entered details.

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3.2.5 BANK/CASH SETUP 3.2.5.1 BANK

Click on the [+] icon to add bank details. Figure 13 - Accessing Bank Details Figure 12 – View Added Group Setup Details Enter the bank details then click the [Save] button to save the entered details. Figure 14 - Adding Bank Details.

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3.2.5.2 CASH

3.2.6 NUMBERING SETUP

Enter the Cash Details then, click the [Save] button to save the cash details Figure 15 - Adding Cash Details Enter the Numbering Details, click the [Save] button to save the numbering details Figure 16 - Adding Numbering Details

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3.2.7 ITEM/SERVICE MASTER

Enter the item/service details here then click the [Save] button to save the details. Figure 17 – Add Item/Service Details Click the [Edit] icon to edit the added specific item/service and [Deactivate] icon to delete it. Figure 18 - Edit/Deactivate Added Item/Service

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3.2.8 PARTY SETUP

Figure 19 – Party Setup Enter the party setup details, which include client details, address details, bank details, and item/service details. Then click the [Save] button to save the entered details. Click here to view selected party item/service details. Click the [Edit] icon to edit the selected party’s entered details, the [Deactivate] icon to deactivate it, and the [Activate] icon to activate it. Figure 20 - List of Added Party Setup Details

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Note: Similarly, in Figure 20 and Figure 21, of actions can be done in the sections for party ledger details, address details, and bank details. 3.2.9 COST UNIT Cost Unit is used for specified transactions under prescribed category.

Figure 22 – Item/Service Details Figure 21 - View Item/ Service Details Enter the cost unit details, then click the [Save] button to save the entered details. Figure 23 – Add Cost Unit Details

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3.2.10 LEDGER/USER ALLOCATION 3.2.10.1 LEDGER ALLOCATION

Click the [Edit] icon to edit the selected cost unit entered details, the [Deactivate] icon to deactivate it. Figure 24 - Edit/Deactivate Cost Unit Details Click the “Admin Department” cost unit name for cost center-wise ledger allocation. Figure 25 - Ledger/User Allocation

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3.2.10.2 COST CENTER WISE USER ALLOCATION

Select any ledger name from the drop-down list to allocate. The selected ledger will display in the table. Then click the [Deactivate] icon in the Activate Status column to deactivate the ledger. Figure 26 - Cost Center Wise Ledger Allocation Click the “Admin Department” cost unit name for cost center-wise user allocation. Figure 27 - Cost Center Wise User Allocation

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3.2.11 OPENING BALANCE
3.2.11.1 LEDGER OPENING BALANCE

Select any user name from the drop-down list to allocate. The selected user will display in the table. Then click the [Deactivate] icon in the Activate Status column to deactivate the user. Figure 28 - Cost Center Wise User Allocation Click the [Download Excel Format] button to download the Excel sheet. Then add the required details, and click the [Upload Excel Sheet] button to upload the updated sheet. Figure 29 - Ledger Opening Balance

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3.2.11.2 SUB LEDGER OPENING BALANCE

Browse and attach the Excel sheet, then click the [Upload] button to upload the sheet. Figure 30 - Upload Excel Sheet Enter sub-ledger opening balance details, then click the [Save] button to save the entered details. Users can then upload the same data via an Excel sheet. Click the [Download Excel Format] button to download the Excel sheet, add the required details, and click the [Upload Excel Sheet] button to upload the updated sheet. Figure 31 - Sub Ledger Opening Balance

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3.3 INBOX After the setup, go to the home page by clicking the [Home] icon for the balance process.

3.4 BUDGET For Cost wise User allocation follow the steps from Figure 27 to Figure 28. 3.4.1 HEAD OF ACCOUNTS Figure 32 - Acessing Inbox

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Upon Saving the Head of Accounts Details, the entries will be listed down in a table.

Figure 35 – Head of Account List Figure 34 – Add Head Setup Figure 33 – Head of Account Add classification, Choose Major Head, Sub Major Head, Minor Head, Sub Head, Detailed Head, Cost Unit, add description and click [Save] button. Select Head Type, add Head Code, Head Name, Choose Status and click [Save] button.

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Note: The added Head of Account details could be viewed as Account Ledger field, under Preparation Received Tab. 3.4.2 INITIATION – USER 1

The Budget Initiation will be sent to the respective user.

Figure 37 – Edit Budget Initiation Figure 36 – Budget Initiation Select the year, Budget Nature, Numbering, Budget Type and add Description. Select the date active from and active to and upload Budget Circular. Select the Cost Unit and click [Submit] button. Select the Cost Unit and click [Submit] button. Click [+Add New] to edit Budget Initiation.

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3.4.2.1 INITIATION USER 2

3.4.3 PREPARATION – USER 2

Figure 40 – Budget Preparation Figure 39 - Preparation Figure 38 – Initiation Notification The initiation notification could be viewed here. Click the Budget Notification. Click the [Edit] icon against the Department Unit.

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Upon submitting the Budget Estimation, the budget will be sent to the respective user for verification and approval. 3.4.4 PREAPARATION RECEIVED – USER 1 The received Budget Preparation could be viewed under Preparation received sub-Tab.
Figure 42 – Submit Budget Preparation Figure 41 – Submitting Budget Estimation
Add the Forward remarks, select the relevant person to forward and click [Submit] button. Allocate the budget estimation, add remarks and click [Submit] button.

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Figure 43 – Preparation Request

Figure 44 – Received Budget Details View Click the Budget Notification to view budget details.

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Upon clicking the [Verify] button a pop – up window will appear.

Figure 45 – Edit Budget Details Figure 47 – Action Buttons Click [Update] button to update the changes. Click [Verify] button to verify the Budget. Click [Approve] button to approve the Budget. Click [Reject] button to reject the Budget. Click [Edit] icon to view and update the Budget Preparation. Budget estimation can be edited and add Remarks if any. Figure 46 – Edit Budget Estimation

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Upon verification the status against the budget will be updated to Verified.

After verification, click [Approve] button to approve the budget. Upon successful approval the status will be updated to Approved against the budget under Preparation sub-Tab.

Figure 50 – Approved Budget Status Figure 48 – Verify Budget Preparation Add the Forward remarks, select the relevant person to forward and click [Verify] button. Figure 49 – Budget Preparation Verified

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3.4.5 CONSOLIDATION

Upon clicking the [Verify] button a pop – up window will appear.

Figure 51 - Consolidation Figure 52 – Verify Budet Consolidation Add the Forward remarks, select the relevant person to forward and click [Verify] button. Click [Download] button to view and download the budget preparation. Click [Verify] button to verify the Budget consolidation.

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3.4.5.1 USER 2 Upon Finalising the Budget Consolidation, the status against the budget will be updated to approved when logged in as user 2.

Figure 53 – Finalizing Budget Consolidation Figure 54 – Approved Status Click [Finalize] button to finalize the Budget consolidation. Click the Budget Notification to view the budget details.

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3.4.6 CONSOLIDATION RECEIVED – USER 1 The consolidated budget details could be viewed under Consolidation Received sub tab.

3.4.7 REAPPROPRIATION – USER 1

Figure 57 - Reappropriation Figure 55 – Budget Details And History Details Figure 56 – Consolidation Received Click [+Add New] button to add new budget reappropriation.

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The saved Budget Reappropriation will get listed down in a table with Pending status.

Figure 60 – Add Head Figure 59 – Saved Budget Reappropriation Figure 58 – Adding New Budget Reappropriation Choose year, Numbering, add Description and click [Save] button. Click Budget Reappropriation Notification. Click [+Add Head] button to add new.

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Figure 63 – Submit Budget Reappropriation Figure 62 – Submitting Reappropriation Figure 61 – Add Head for Budget Reappropriation Select the Head of Account. Select the checkbox to choose Account Ledger. Click [Save] button. Add the Forward remarks, select the relevant person to forward and click [Submit] button. Click [Update] and [Submit] button update and submit the changes. Amount can be reappropriated here.

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3.4.7.1 USER 2 Upon approval of budget reappropriation, the status will be updated to APPROVED.

Figure 65 – Reappropriation Amount View Figure 64 – Approving Budget Reappropriation Figure 66 – Approved Budget Reappropriation Click [Approve] button to Approve the Budget Reappropriation.

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3.4.8 BUDGET VS ACTUAL Under Budget vs Actual Tab, the Budget Amount and Current Amount against Head Account could be viewed.

Figure 68 – Budget vs Actual Figure 67 – View of Budget & History Details Select the Year here.

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3.4.9 DETAILED HEAD OF ACCOUNT In detailed head of account sub-tab, the user has an option to add a new head.

Upon saving the details, it will be displayed under the Detailed Head of Account sub-tab, with an option to edit and link the Chart of Account.

Click here to add new head. Figure 69 - Detailed Head of Account Figure 70 - Head of Account Details Provide the necessary head details and click on [Save] button to add new head.

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3.5 ACCOUNTING VOUCHERS 3.5.1 SALES Click here to link the chart of account. Figure 71 – Link Chart of Account Click here to link the chart of account.

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Figure 72 - Add Sales Details Figure 73 - Save Sales Details The Tax Details View table displays the tax details,Enter the query and add any attachments if required. Then, click the [Save] button to save the entered sales details. Enter the sales details in the accounting voucher.

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3.5.2 PURCHASE

Figure 74 - Add Purchase Details Figure 75 - Save Purchase Details The Tax Details View table displays the tax details. Enter the query,add attachment if any and click the [Save] button to save the entered purchase details. Enter the purchase details in the accounting voucher.

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3.5.3 RECEIPT In the receipt subtab, there are two types: reference and non-reference. These two types have a total of four cases: reference has one case, and non-reference has three cases.

3.5.3.1 REFERENCE The privileged user can, in reference, select the party and enter the receipt details against the party.

Figure 76 - Add Receipt Details Click the required balance amount to view the receipt amount details. Then, click the [Action] button to add selected a user to an extra row for adding receipt amount details. Figure 77 - Add Receipt Details (1) Choose the reference by clicking the radio icon, then select the party from the drop-down list.

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Note: When a user selects a party, the corresponding receipt details will be listed.

Note: When the required balance amount is clicked, the partially paid amount will be displayed. Then, select the checkbox [Include Draft] to view the draft.

Figure 79 - Save Receipt Details Figure 78 - View Receipt Amount Details Enter the accounting voucher receipt details, then click the [Save] button to save the receipt details.

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3.5.3.2 NON – REFERENCE In non-reference, there are three cases where the user can add receipt details: I. With party: Enter the receipt details by choosing ‘Add items’. II. With party: Enter the receipt details by choosing ‘Remove items’. III. Without party: Enter the receipt details by choosing ‘Add items’.

Figure 80 - Non Reference First Case Enter the accounting voucher receipt details.

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Figure 81 - Non Reference Second Case Figure 82 - Non Reference Third Case Enter the accounting voucher receipt details. Enter the accounting voucher receipt details.

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3.5.4 PAYMENT The receipt uses the same four cases in payment, so the privileged user can follow it from Figure 76 to Figure 83 .

Enter the payment details in the accounting voucher. Figure 84 - Add Payment Details Figure 83 - Save Receipt Details After entering all four cases of receipt, the user can save all entries by clicking the [Save] button.

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3.5.5 JOURNAL

Figure 85 - Save Payment Details Figure 86 - Add Journal Details Enter the accounting voucher payment details, then click the [Save] button to save the payment details. Enter the accounting voucher journal details, then click the [Save] button to save entered details, then click the [Download] button to download the Excel format journal details. Add the required details into it, then click the [Upload] button to upload the updated Excel sheet.

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3.5.6 CONTRA Contra is for seamless cash transfer within one’s own bank and cash, enabling efficient and convenient financial management. In contra, the deposit types are:

I. Bank to bank II. Bank to cash III. Cash to bank IV. Cash to cash

Figure 87 - Add Contra Details Enter the accounting voucher contra details, then click the [Save] button to save the contra details.

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3.5.7 DNCN In DNCN, there are four document types:
I. Non-Reference II. Invoice Reference III. Debit Document IV. Credit Document When selecting the invoice reference, the user can add the document number from the drop-down list. Figure 88 - Save Contra Details Enter the notes and attach the required document, then click the [Save] button to save the contra details.

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Figure 89 - Add DNCN Details Figure 90 - Save DNCN Details The Tax Details View table displays the tax details. Then, click the [Save] button to save the entered DNCN details. Enter the accounting voucher DNCN details, then click the [Save] button to save the DNCN details.

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3.5.8 RETENTION In this section, user have to portion of funds withheld or retained for a specific purpose.

Note: There are two types of retention: Purchase and Sales. Both types have Hold and Release options.
 For Purchase, the amount will be in Hold/Release under User.
 For Sales, the amount can be hold or released under Client. 3.5.9 DRAFT The voucher entries which are not approved or forwarded could be seen under the Draft sub-Tab.
Enter the retention details and click the [Save] button to save the entered Retention details. Figure 91 – Retention Details

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3.5.10 QUERY In this section, all the raised queries are displayed here.

3.5.11 DELETED VOUCHERS The vouchers which are deleted will be listed down under Deleted Voucher sub- Tab.
Figure 92 - Draft Enter the voucher details and click on [Filter] button to display the specific voucher. Click the [Edit] icon to edit it, the [Approve] icon to approve it, the [Delete] icon to delete it, and the [Download] icon to download it. Figure 93 - Query

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3.6 VOUCHER APPROVAL 3.6.1 RECEIVED VOUCHER

3.6.2 FORWARDED VOUCHER The forwarded vouchers could be seen under the Forwarded sub-Tab.

Figure 94 - Deleted Vouchers Figure 95 - Received Voucher Click on the [Edit] icon to edit the received voucher, the [Approve] icon for approval, and the [Delete] icon to delete it.

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Figure 97 – View Voucher Details Figure 96 - Forwarded Voucher Click on [View] button to view the Voucher Details.

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3.6.3 APPROVED VOUCHER The approved vouchers will be listed down under the Approved sub-Tab. Click on the action buttons against the respective voucher to view and download.

3.7 ADJUSTMENT 3.7.1 ADD NEW

Figure 98 - Approved Voucher Figure 99 – Add Adjustment Details Click on [View] button to view the Voucher Details and click on [Download] button to download the Tax Invoice. Enter the adjustment details, then click the [+Add] button to add a Debit Document and the [+Add] button to add a Credit Document.

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In the "Add Debit Document" section, a privileged user can view the advances given to them.

Select the checkbox to pay the outstanding amount, then click the [Add] button to add it. Figure 100 - Add Debit Document Select the checkbox to pay the outstanding amount, then click the [Add] button to add it. Figure 101 - Add Credit Document

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The debit and credit amounts must be equal for it to save. After adding the debit and credit amounts, the user can edit them from the table.

After clicking the [Submit] button, a list will be shown indicating to whom it can be forwarded.

Click the [Save] button to save the entered details. Figure 102 - Save Adjustment Details Click the [Submit] button to submit the entered details. Figure 103 - Submit Adjustment Details

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Select any user from the list, then click the [Forward] button to forward it. Figure 104 - Forward tthe Details Click the [Verify] button to verify it, and the [Approve] button to approve it. Figure 105 - Verify & Approve

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3.7.2 DRAFT

3.7.3 RECEIVED

3.7.4 FORWARDED

Figure 106 - Draft Figure 107 - View Received Details Figure 108 - Forwarded Adjustment Details Click the [] icon to view the forwarded adjustment details. Click the [Edit] icon to edit, the [] icon to approve, and the [Delete] icon to delete the adjustment details.

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3.7.5 APPROVED

3.8 STATUTORY PAYMENT 3.8.1 ADD NEW
Users can pay three types of taxes, which include GST, TDS, and TCS.

Note: In the Add Details section, enter the Tax Type and From date. It will show all transactions that are pending for payment, where the amount has been deducted from the account but has not reached the payment destination.

Figure 109 - Approved Adjustment Details Figure 110 - Add Statutory Payment Deatils Enter the Tax Type from the drop-down list and the from date in the Add Details section.

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After selecting the tax type and entering the "From Date" and "To Date," the corresponding payable taxes for that period will be listed. The user can pay them by selecting the checkboxes.

3.8.2 DRAFT The privileged user can view the saved statutory payment details in the draft subtab.

Enter the payment details, then click the [Save] button to save the entered payment details. Figure 111 - Add Paymnet Details Figure 112 - Draft Click the [Edit] icon to edit the saved statutory payment details, and the [Delete] icon to delete them.

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3.8.3 RECEIVED

3.8.4 FORWARDED

Figure 114 - Forwarded Figure 113 - Received Click the [Edit] icon to edit the saved statutory payment details, and the [Delete] icon to delete them. Click the [View] icon to view the statutory payment details forwarded by the privileged user.

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3.8.5 APPROVED

Figure 115 - Approved Add Challan details then click the [Save] button to save the entered details. Figure 116 - Save Challan Details Click the [View] icon to view the approved statutory payment details and [Add Challan] icon to add challan details.

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3.9 CHART OF ACCOUNTS

Figure 117 - Add Chart Of Accounts Details Select a group from the dropdown list. A privileged user can view the flow for chart of accounts. Enter the head of account, click the [Save] button to save the entered details. Then, click the [Download Excel Format] button and enter the details into the downloaded file. Finally, upload the file using the [Upload Excel Sheet] button.

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Click the [Deactivate] icon to deactivate the selected head of account. Note that the [Disable] icon cannot be used. Figure 119 - List Of Charts Of Accounts Enter the group name from the drop-down list and the group under from the drop-down list, then click the [Add new Group] button to add a new group. Figure 118 - Add New Group

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3.10 REPORTS

Note: The privileged user can generate all other reports in the same way as the daybook report. The reports are I. Daybook Report II. Ledger Report III. Balance Sheet(NPO) IV. Sales Register Report Figure 120 - Reports Figure 121 - Generate Reports Click the [Daybook Report] button to generate the report. Enter the from date and to date for the selected report, then click the [Generate] button to generate it. Use the [Excel] button for Excel format and the [PDF] button for PDF format.

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V. Bank Statement VI. Cash Book Report
VII. Trial Balance VIII. Party Register Report IX. Tds/Tcs Register Report X. Retention Report XI. Bank Book Report XII. Income And Expenditure XIII. Purchase Register Report XIV. Journal Account Entry Details XV. Bank Cash Register 3.11 SEARCH

The search results will be displayed under the Search tab. Figure 122 - Search Voucher Search for a voucher by entering the required details.

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3.12 PARTY The parties coming from the integrated module will be listed here, and a privileged user will have the ability to approve a party (currently, it is set to auto- approval).

3.13 ITEM/SERVICE The items or services coming from the integrated module will be listed here, and a privileged user will have the ability to approve an item or service. 3.13.1 RECEIVED The received items will be displayed under the Received sub-tab. Figure 124 - Party Figure 123 - Search Details

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3.13.2 APPROVED Once the received item is viewed, it proceeds for approval under Approved sub- tab.

Figure 125 - Item/Service  Items pending for approval will be displayed here. Figure 126 – Approval Items Click the [] icon to view the item details.

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Note: The privileged user can click [Add New Purchase Ledger] to add a new purchase ledger, and [Add New Sales Ledger] to add a new sales ledger. 3.14 TAX CERTIFICATE Once sales approval is granted, the TCS amount will be displayed here. Click the [+] button to add the TCS amount and proceed with the payment. 3.14.1 ADD NEW Select the purchase ledger and sales ledger from the dropdown lists, then click the [Approve] button to approve. Figure 127 - Add Item Details

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Once the amount is added, it will be displayed under the TCS Certificate card.

The payment will be processed under the Paid sub-tab.

Figure 128 Tax Certificate Details Click the [+] button to add the TCS amount. Click the [Save] button to save the added TCS amount. Figure 129 – Added TCS Amount

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3.14.2 PAID

Once the amount is paid, the status will be displayed as Paid under the Paid sub-tab.

Figure 131 – Payment Details Click the [+] button to list the payment. Figure 130 - Payment Process Figure 132 - Paid Status

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3.15 FINANCIAL SANCTION 3.15.1 FINANCIAL SANCTION Approved purchase bill details will be displayed under the Financial Sanction sub-tab.

Figure 133 - Financial Sanction Click the [ ] button to edit the details.

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After select the Head of Account, it will be displayed under Financial Sanction sub-tab.

Figure 134 - Forward Details Click on [Forward] button to forward the sanction details to Account officer to select Head of Account. Figure 135 - Financial Sanction Click the [ ] button to provide the financial sanction the details.

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Once the details are saved, the details will be viewed by CA Section user. The CA Section enters the required details along with other module details and saves them. After saved, the details will be displayed under the Draft sub-tab. 3.15.2 DRAFT In the Draft tab, the user can view the added financial sanction details.

Provide the necessary Financial sanction details, Notes, Attachments if any and click on [Save] button. Figure 136 - Financial Sanction Details

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The details are forwarded and displayed under the Received sub-tab. The Query sub-tab lists the submitted query details.

Click the [ ] button to view the added financial sanction the details. Figure 137 - Draft Enter the query, Select attachments and submit query to details. Then click on [Submit Query] button to submit the query details. Provide notes,add attachments if any and then click on [Verify & Forward] button . Figure 138 – Draft Details

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3.15.3 QUERIED

3.15.4 RECEIVED The received financial details are displayed here.

Added query details. Figure 139 – Query Details Click the [ ] button to view the received details. Figure 140 – Received

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The approved details are listed under Approved sub-tab.

3.15.5 APPROVED

Review the details then click on [Approve] button to approve the details and click on [Generate Report] button to generate report for approved details . Figure 141 – Approve Details Click the [] button to view the approved details. Figure 142 – View Approved Details

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After approving the financial sanction, then proceed for payment sanction. 3.15.6 PAYMENT SANCTION

View the approve details and click the [Generate Report] button to generate approved report. Figure 143 – Approved Details Figure 144 - Payment Sanction Click on [] button to view the payment details.

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3.15.7 DISBURSEMENT

Select bank account and click the [Save] & [Submit] button to forward the details . Figure 145 - Payment Sanction Details Click on [Initiate Payment] button to initiate the payment. Figure 146 – Initiate Payment

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3.15.8 INITIATED TRANSACTION Once the payment is initiated, the user can view the status as Pending, Successful Transaction, or Failed Transaction.

3.15.9 SUCCESSFUL TRANSACTION The Successful Sanction sub-tab lists the successful transaction details.

Click here to view the transaction status. Figure 147 – Initiated Transaction Figure 148 – Successful Transaction

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3.15.10 FAILED TRANSACTION The Failed Transaction sub-tab lists the failed transaction details.

3.16 DEPOSIT The Deposit section allows the party to deposit an amount. There are three types of deposits: FDRS (Fixed Deposit Receipt, Bank Guarantee, and EMDS (Earnest Money Deposit) For FDRS deposit,

For Bank Guarantee ad EMD deposit,

Select party name, deposit type (FDRS),amount,date,duration,interest payout,rate ,maturity,deposited bank and click on [Save] button. Figure 150 – Deposit Details Figure 149 – Failed Transaction Details

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Once the details are saved, they will be displayed under the Deposit tab, where options to Edit, Delete, and Approve will be available.

Once the deposits are approved, the option to refund the deposited amount. Select party name, deposit type (Bank Guarantee,EMD ),amount,date,duration, ,maturity,deposited bank and click on [Save] button. Figure 151 – Deposit Details Figure 152 - Deposit Approval Click here proceed for approval.

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3.17 OPEN SUNDRY Open Sundry refers to an unidentified account, once the account is identified, the corresponding amount will be transferred.
3.17.1 PENDING FOR TRANSFER

Click here to refund the deposited amount. Figure 153 – Refund Amount Pending transfer details will be displayed here. Click on account ledger link to transfer suspense amount. Figure 154 – Transfer Suspense Amount

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Once the transfer details are submitted, the process will move forward for approval. 3.17.2 PENDING FOR APPROVAL

Provide the necessary details and click on [Transfer] button to transfer suspense amount. Figure 155 - Transfer Details Click on account ledger link to view the details for approval. Figure 156 – Approve Amount

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3.17.3 APPROVED Once the details are approved, they will be displayed under the Approved sub- tab.

Click on [Approve] button to approve the suspense amount. Figure 157 - Approval Process

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In this section,user can view the approved suspense amount transfer details. Figure 158 – Approved Details

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**End of the Module – RISe (Financial Accounting Management) **

“Thank you for thoroughly exploring the features and information.”