Minutes of 34th Authority meeting held on 11.05.2018 under the chairmanship of Development Commissioner and Chairperson, SEEPZ-SEZ Authority

~ ~

-~

~ °* MINUTES OF THE 34™ AUTHORITY MEETING HELD ON 11.05.2018 UNDER THE CHAIRMANSHIP OF DEVELOPMENT COMMISSIONER & CHAIRPERSON, SEEPZ-SEZ AUTHORITY.

The following were present:

==> picture [325 x 182] intentionally omitted <==

----- Start of picture text -----<br>

||||||||
|---|---|---|---|---|---|---|
|(i)|Shri|Aditya|Narayan|-|Member|
|Under|Secretary, MOC&I|
|(ii)|Shri VC Chaturvedi|-|Member|
|Joint|DGFT,|Mumbai|
|(iii)|Shri|Shishir|B|Nevatia|-|Member|
|Director,|M/s|Sunjewels|Pvt.|Ltd.|
|(iv)|Shri VP Shukla|-|Secretary|
|JDC, SEEPZ-SEZ|
|(v)|Shri Mahesh Yadav|
|Estate|Manger & DDC|

----- End of picture text -----<br>

The Chairperson welcomed the new appointed Members of the SEEPZSEZ Authority and requested Secretary to proceed the agenda of the Meeting.

Agenda Item No. 1: Proposal for Revision of Lease Rent

After deliberation, the Committee approved revision of lease rent with Change of rent slab of Rs.1350/- per sq. mtrs. p.a. to Rs.1600/- per sq. mtrs. p.a. with an increase of 18.51% which will reduced one slab of lease rent.

The Committee further held the view that :-

• (i) levy of rent charges for earthing pit is exempted.

• (ii) Levy Rs.1120/- per sq. mtrs. P.a. (for use of ground surface of land - land cost with simple interest to be recovered in years)- for the purpose of installation of Gen set, Chillar plant, Air Conditioner and

• (iii) Levy Rs.2350/- per. Sq. mtrs. p.a. (for use of terrace- Rental charges ) for the purpose of installation of Air Conditioner Unit, Blower, etc.

• (iv) Specific area may be earmarked for installation of such equipment consider the area required for solar panel.

Agenda Item No.2:

Proposal for levy of fire cess/levy of service charges

After deliberation, the Committee approved the proposal for levy of Service Charges w.e.f 01.04.2017.to the unit holders in respect of Fire Station services being provided by the SEEPZ Authority.

Agenda Item No.3:

Proposal for approval for change of design of Conference Room at SEEPZ Service Centre Building as per drawing submitted by NFCD.

~

~ ~~

After deliberation, the Committee held the view that the appointment of M/s NFCD in 30th Authority Meeting is already under examination by Vigilance Section, MOC&I considering as to whether the GFR Rules has been followed for appointment of NFCD. The Committee deferred the proposal. Agenda Item No. 4: Proposal for approval for creation of Authority Office at 4th Floor, BFC Building, SEEPZ-SEZ.

After deliberation, the Committee approved the proposal for creation of Authority Office in BFC Building. However the financial proposal may be sent to MOC&] for sanction of funds under TIES Scheme.

Agenda Item No.5: Proposal for increase of capacity of STP at SEEPZ-SEZ

After deliberation, the Committee approved the proposal for increase the capacity of STP. However the financial proposal may be sent to MOC&I for sanction of funds under TIES Scheme. Agenda Item No.6: Proposal for implementation of energy efficient appliances at SEEPZ-SEZ

After deliberation the Committee approved the proposal! to appoint M/s EESL for installation of LED with an estimated cost of Rs.25.99 Lakhs as per the Govt. directives and repayment to be made in 20 quarters with a payment of 1,74,826/- per quarter.

Agenda Item No.7: Proposal for implementation of Solar Power Project

After deliberation the Committee approved the proposal for appointment of M/s MEDA as PMC for implementation The project from concept to commissioning with a PMC charges of 1% for the entire project cost. The project may be executed as per guidelines of Govt. in this regard. )

df

==> picture [54 x 26] intentionally omitted <==

----- Start of picture text -----<br> VA<br>----- End of picture text -----<br>

.

: 3:

~

rom.

Agenda Item No.8:

Proposal for taking over the Capital assets executed under various ASIDE project at SEEPZ-SEZ

After deliberation the Committee approved taking over the following

• projects as Capital Assets in the Book of Accounts:-

  • (i) | Generation of Energy by Solar Power (ii) | Construction of Gate No.2

  • (iii) Providing of RC Precast Cover

  • (iv) Construction of Internal Road

  • (v) Strengthening the Security of SEEPZ premises by providing RCC wall

  • (vi) Providing erecting and testing of 2T elevators in SDF-I, IV and V

  • (vii) Construction of road from M/s CGI to M/s Tara Ultimo and asphalting treatment etc.

  • (viii) Construction of Watch Tower

  • (ix) Repair of G&J Building

The Committee directed that MIDC may be called for discussion for the following projects regarding completion of taking over modalities from MIDC

• (i) | Electronic Surveillance System, CCTV Cameras along the periphery of SEEPZ

• (ii) Security System, Access Control System with integration of CCTV

• (iii) Providing Erecting, Testing and Commissioning of Flood Lights

• (iv) Providing Water Recycling System and Water Harvesting.

Agenda Item No. 9: Proposal for renovation of Conference Hall at BFC building.

~

After deliberation, the Committee deferred the proposal.

Agenda Item No. 10: Proposal for repair/renovation of D-2 Bungalow

After deliberation, the Committee deferred the proposal.

Agenda Item No.11: Proposal for Network Roll Out Plan

After deliberation, the Committee approved the proposal of initiating fixing the agency to work out Network Roll Out Plan subject to compliance of GFR Rules.

“. .

4:

~

~ °

.

Agenda Item No.12:

Proposal for various project to be undertaken in SEEPZ-SEZ as infrastructure development

After deliberation, the Committee approved the following proposals to be undertaken as infrastructure development in SEEPZ-SEZ:-

|Sl.|[Name ofthe Work<br>||Estimatedcost—|
|---|---|---|
|No.|||
|1<br>oo <br>2<br>a <br>3<br>a <br>4<br>ao <br>5<br>-GJ-I|Providing and laying water proof treatment<br> in3buildings of residentialquarter<br>Providing Repair & replacing existing pave<br> block in SEEPZ-SEZ premises<br>Repairs<br>of<br>Plumbing<br>duct<br>for<br>GJ-III<br> building.<br>Reconstruction of Retaining wall near STP<br> plant<br>Providing and applying external sand faced<br>plaster & painting work at SDF-I to VI and<br>GJ-ItoIIIBuilding.<br>Providing and laying water proof treatment ||~Rs.57,49,089/-<br>“Rs<br>.52,93,388/-<br>~Rs.30,00,771/-<br>Rs.8,42,341 /-<br>.<br>Rs.27,76,28,837/-<br>Rs.2,65,52,173/-|
||inner side of over head water tank of SDF-I||
|7<br>- <br>7 <br>eo <br>10<br>a|to VI and GJ-I to GJ-III buildings.<br>Removing and providing Rainwater &<br>drainage pipes forSDF-I toVIandGJ-I to<br> GJ-III buildings.<br>Providing and applying external sand faced<br>plaster exposed area ofSDF-I to VI and<br> GJ-I to GJ-III buildings.<br>Dismantling & repairing external Chajjas<br> ofG&J Building No. 2&3<br>Replacement of old lifts of SDF-I, II, Ill, IV,<br> V,VIandGJBuilding<br>Resurfacing ofexisting Roads<br>Replacement of rubber speed breakers||<br>RS.2,26,56,528/- |<br>4<br>Rs. 1,82,78,358/-<br>|<br>Rs.66,34,816/-<br>Rs.4,97,61,000/-<br>Rs.2,08,82,400/-<br>Rs.19,31,300/- ||
||with asphalt speed breaker<br>RenovationofGateNo.2&3<br>Reconstruction of existing footpath<br>ee||<br>Rs.128695184/|<br>Rs.2,34,50,000/- |<br>ee|

However the proposal may be submitted to MOC&I for financial assistance under TIES Scheme.

Agenda Item No.13: Proposal for amendment in the Allotment Rules of Staff Quarters.

After deliberation, the Committee deferred the proposal.

Me

5 :

~ _

~

—

Agenda Item No.14:

Proposal for extension of time and scope of work for Senior Civil Engineer and Junior Engineers appointed for SEEPZ SEZ Authority.

After deliberation, the Committee approved the proposal for extension of services of Senior Civil Engineer and Junior Engineers as per the details given in the Agenda.

Agenda Item No.15: Proposal for recruitment of engaging Consultants.

After deliberation the Committee approved the proposal for recruitment of Consultants for Authority related work. On selection of the candidates by the Consultancy Evaluation Committee, the same will be informed to the Committee.

Agenda Item No.16: Proposal for providing space for employees clinic and engaging ESIC for providing the clinical services to the Unit holders.

After deliberation the Committee approved the proposal for providing space to ESIC for employees clinic.

Agenda Item No.17: — Proposal for Green Policy and fiscal incentives

• After deliberation the Committee deferred the proposal with a direction

• for detailed discussion with the stake holders in the matter. Agenda Item No.18: Proposal for award of Contract for Mechanized/ Manual Cleaning work and Housekeeping Services in SEEPZ-SEZ and Residential Complex for the year 2018-19

After deliberation, the Committee approved the proposal for initiating the Tender Process for finalization of Contract for the year 2018-19 subject to compliance of GFR Procedure.

Agenda Item No.19: Proposal for award of contract for deployment of Security Guards for the year 2018-19

After deliberation, the Committee approved the proposal for initiating the Tender Process for finalization of Contract for the year 2018-19 subject to compliance of GFR Procedure.

Woe

te

6 :

Agenda Item No.20: Proposal for Cancellation of provisional allotment to Gems & jewellery Units at SDF-VIII

; “—

—

After deliberation, the Committee noted the cancellation of provisional allotment to Gems & Jewellery Units at SDF-VIII

Agenda Item No.21: Proposal for Construction of Residential Tower at SEEPZ Residential Colony.

After deliberation, the Committee approved the proposal for construction of residential tower in SEEPZ Residential Colony. The Survey may be carried out through MIDC for construction of Residential Tower before demolishing the existing buildings. The proposal for financial assistance may be sent to MOC&I for funds under TIES Scheme.

Agenda Item No.22: Proposal for projects to be undertaken in SEEPZ-SEZ as infrastructure development under TIES Scheme

.

After deliberation, the Committee approved the proposals to be undertaken as infrastructure development in SEEPZ-SEZ.

a Name of the Work Estimated cost— Renovation of Gate No.2 & 3 Rs.12,86,95,184/-_ Reconstruction of existing foot path Rs.2,34,50,000/However the proposal may be submitted to MOC&lI for financial assistance under TIES Scheme.

Agenda Item No.23: Proposal for approval for increase in estimated cost of structure Repair.

After deliberation, the Committee held the view that the appointment of M/s NFCD in 30th Authority Meeting is already under examination by Vigilance Section, MOC&I considering as to whether the GFR Rules has been followed for appointment of NFCD. It was informed to the Committee that while replying to MOC&I this office have already initiated action for conducting 34 party audit through JIT, Powai for checking the quantity and quality of the works undertaken by the Contractor through NFCD.

The Committee also held the view that the cost escalation of Rs.7.76 Crores should also be referred to IT Mumbai as part of its ongoing third party audit for examination and report regarding checking of cost escalation proposed by NFCD. On receipt of IIT Report, the same may be placed before the Committee.

a

oN

It was informed to the Committee that the letter dated 6.11.2017 in respect of approval of additional amount of Rs.7.76 Crores for structural repair was issued to M/s NFCD due to oversight since the Authority was under reconstitution. However, the same has been withdrawn by this office vide letter dated 27.04.2018. Further payments to NFCD will be subject to approval of Committee and concurrence of MOC&I.

|

Agenda Item No.24: Proposal for approval of Annual Accounts for the financial year 2017-18. |

After deliberation, the Committee approved the Annual Account for the financial year 2017-18, The Committee also directed that Govt. guidelines may be examined for exploring the investment of surplus generated in the Authority fund other than Fixed Deposits and the Govt. policy in this regard may be studied.

Agenda Item No.25: Proposal for modification in the Exit Policy.

The Committee approved the modification in the Exit Policy and also suggested that the same may be forwarded to MOC&I for their concurrence as per the recommendation of DC’s Committee Report submitted to MOC&I.

The Meeting ended with the vote of thanks to the Chair.

This issues with the approval of the Chairperson, SEEPZ SEZ Authority.

Ae (V.P. Shukla) Secretary, SEEPZ SEZ Authority

a