Minutes of the 12th SEEPZ-SEZ Authority Meeting held on 30th August 2011

cede Pt | ao a ae oe FT agg a | MENUTES. OF THE 12™ MEETING OF THE SEEPZ-SEzZ AUTHORITY “30.08.2011,_ TAKEN BY DEVELOPMENT| .COMMISSIONER,’7. . SEEPZ-SEz “HELD.ar ON i, ie an ies. ORK KKKKKRK a : : PRESENT: J «ita: : i ee Bae ; 1. SMT, ANITA. AGNIHOTRI, DC, SEEPZ-SEZ: . CHAIRPERSON - a 7 4 & MS. RESHMA LAKHANI, JDC, SEEPZ-SE7Z - ‘MEMBER ae e i+" 3y SHRI REJEEV SHETH, MANAGING "| MEMBER DIRECTOR, TARA ULTIMO er | . hae ign ae pl ee 4, SHRT AMAR KOTHARI, MANAGING _ | MEMBER 2 ‘ | a 7 a DIRECTOR, INTER GOLD (I) PVT. LTD. onl - ace _ a 5.,SHRI P.S. RAMAN, BOG SERPE SEZ. oy. « SECRETARY’ a «4 ft: SMT. M.J, KULKARNI, ADC, SEEPZ-SEZ_ :: > MANAGER (ESTATE) 27in Item No. 1: Budget estimate of the Authority for 2011-2012:" me RRR me - ~ It was noted that the Budget of the Authority for the financial year . = epi t9 envisages projected receipts. of = 35.25 Crores, €xpenditure on su Capital works of & 6.73 Crores and expenditure on: M&R work of Rs.21.44 - "Crores. Tt was also noted that the: allocation of fund under the M&R Sub «> .,. . . «Head has been. reduced from & 200-00 lakhs to = 50.00 lakhs during the. Current. year and .therefore, the Projected expenditure on- M&R: works I. ; duringmentionedthe: yearabove 2009-10of ~ 21.44in respectCrores also..includes M&R works. approved JP — current year, : of which payment is to be-made during — ae a L get : rn ae Lo | Decision: The Authority. approved the Budget Estimate for. the.year | | ; “ 2001-12 with the observation that details of actual receipts and. * ; at s @xpenditire for each quarter ‘may also. be submitted for the information of Authority in its meetings, , 1° aoe i. (at Item No,2: Outsourcing of services of Accounts Clerk, — : . e Tt ae. The Authority noted that services of one Accounts Clerk has been attending. “Nae outsourced from M/s, B.N. Kedia & Company, Chartered Accountant, Of 13,000/- w.e.f. 01.08.2011, ya “et ah as to the work of the Authority at a monthly compensationpale ‘of , : es ) a Decision: The Authority ratified the outsourcing arrangement. a A y Item’ No. 3: Appointment of Legal Consultant ‘ke - _ ea: Sa tb _ sms The Authority noted that the Proposal is for taking services of a Legal Counsel, on the basis of advertisement Published. in the Newspapers inviting ~~ al t 7 applications from Law Ministry approved Panel Counsels, It was also noted - . ” that out Of the 9 applications received, only 5 appeared. held for the inter-action - 4 on.26.5.2011. Out of the 5 applicants, only one applicant viz. SHri’R. - . Asokan is. on.the Panel of the Law Ministry. Shri Asokan has been in the Law: | a* ‘(Group-I)_Ministry’s- and.Pane! alsofor Seniorthe Standing Counsellast 20 years andforis thecurrently CBEC, Sr. Govt.Se" Counsel¥ °sh: mY °° Tt was noted that Shri Asokan has in his letter dated30.5.2011 stated: - a! 7 .-his charges for providing legal services as follows:+ — file? . ~ "tH. Thefollowed, Setate of|... fees as per CBEC letter dated 5.12.2007 to be. , "yada bt oe ered eee t

i ee “ps . (ii) In ‘respect of legal service not covered in the CBEC Circular, Ministry | “i law Schedule may be followed, “ sa OM _-o : cr io (iii) mutualFor Serviceconsultation,not .covéred in. both the ‘Schedule,Mine fee willily be lsfixed.by | . | (iv) Out. ° Miscellaneous *.. of pocket expenses such ag steno/typing charges/xerox Charges, aes - expenses incurred. for Which. as far aS possible oe supporting. vouchers wherever possible to be reimbursed. wet or | f, , _2 (vy) Drafting/vetting of agreements/contracts Which are unique in nature gat 2": , BRE‘2° BS"and= ~ 5000/-are notper job.listed: eitherhg in CBEC/MOL. Schedule will: be charged’ @ ate "eal _ counterin WP/Suits, . oll 7 (vi) Reply to- Legal Notice, fee will be Equivalent to the preparation of pe ; batt L: . mt | | yo! (vii) . For briefing of the case to Law Ministry nominated Counsels, the — t | “fees will be paid as if appearing along with Counsel nominated, if any u on Ee - « ‘bythe MOL and the fees will be Clainaed as per MOL Schedule. Tee. sh @ (will). “For visit. to SEEPZ will be charged at par with. ‘compensation 7 - . — entitle for absence from. Headquarters (High: Court) as per CBEC - Schedule ie, z 3,600/- per visit-plus road mileage Decision: @ %16/- perkm. _ an Services . ‘The Authority approved the Proposal for outsourcing com of Legal Counsel from Shri’ R, Asokan, as per the above _— . 0. mentioned charges. Hea , 3 708 Tem No, 4: Housekeeping Contract a The Authority noted. that in response : ome ets _ ‘to Tender Notice Published in the. . er : _.. ° “Newspapers viz; Times of India & Nav Bharat Times, four Tenders were ~. ~ received; out of Which only the following two Tenderers were meeting the . Tenderas menti C on dition.ed below:-It was also noted that the amount quoted by them were . a . ee ae Name of the oe - Amount Quoted , TNO, > Housekeeping Company , om Ho OL © | Pvt. Ctd., Mumbai Ft Ee Krystal Integrated Services © 1,80,00,000/aint a a St thie els’ 7 “It was ‘pointed Out that as compared. to’.the Previous years’ Contract, 7 Fo the scope of -work has ‘increased viz. (i) ‘Cleaning of gutter line and (ii) - . - Cleaning of. water tank. The. lowest Tender, M/s. BVG were asked to give anal . Fevise details taking into account additional Manpower of 10 Persons, M/s. Fog BVG have submitted revised details amounting to z 1,23,81,852/-.-The | \aie . Authority noted that proposal is for approval of the House Keeping Contract vee . for arounded .off amount of = 1,20,00,000/-, ne . a oy at

• -. w- a pprovedter tanks‘the’andproposincre a sel: in ‘the -Minimum. Wages,’ the Authority — _ for awarding the annual ‘House Keeping , = & , Contract to M/s. BVG for a sum ofz A2OOOO00f—— gt . » 17 8 _ Item_ TheNo.Office5: Revisionbearers ofof theLease -Industry Rent Associationsfi etviz.’ SEEMALe '& SG&IMA a 2g °.. * submitted that the increase in the rent effected w.e.f, 01.01.2011 is on the 2 | | ° higher side and sought review considering the rise in -cost of Production. Ss ' . They stated that as: per the present Practice, the increase effected is as a - Tt . percentage of ‘existing rent. which results in increase burden: ‘on, the recent ~ allottees’ and negligible increase on the old allottees as their Lease Rentis © . .- . Comparatively very low. bh, UE on _ ~ , "At was pointed out that as per. relevant instructions, rent is revised once . ° — in three-years. The last revision was w.e.f:. 01.01.2008 and the present , . revision is w.e.f. 01.01.2011, The instructions on the Subject Prescribe that . -. rent is to be increased at least Dy 25%, Further, the cost’ of. Capital /.. + + expenditure and maintenance expenditure incurred also need: to. be, _ .Fecovered. The calculation based On.this of the revised rent works out to an. oh — increase of < 1,200/- per sq.ft. whereas only 40% increase. was. effected Mg 12“ order’to avoid hardship to .the industry. It was also Pointed out that the "premises. énhanced outsiderent worksthe Z o ne,ut to much loweri he than—the Prevailing.lease rent of °°. te ieee) | . '-* suggestions:aa _ The Association. office bearers requested for examining their following. a afio* | = | ce. 1 § S& 2 . a sd Instead of increasing the rent as a Percentage, an equal increase may. _ be effected on the basis Of per sq.ft. area so that the additional burden aa’ i. IS equal among all allottees, ' 2 a 7 me a * "| 2. Tri case the increase is Partly on account of: recovery of‘capital. and =. ; - M&R expenditure relating to Preceding thrée years, whether the “ - a _ Increase would‘be discontinued after full recovery of the expenditure” T.F 4s : Decision: The Authority . directed that the suggestions may be... * i". examined and detail submitted to the Authority in its next meeting. , ee _ Item No.6: Administrative Charges inrespect of transfer of.premises. .. - - , _ The Authority noted that presently, Administrative Charge of 5% of thie. “ , Maharashtra,differential: asset value as per-the Stamp Duty Reckoner ‘of Government .. . / . ; Préemises in the‘is chargedSDFs ‘andfromGemthe &de-bondingJewellery unitComplexin respéctBuildings. Of allotment.“In suchof | 5g eea ' cases, the unit de-bonding identifies the::incoming entrepreneur Who can. utilize the available infrastructure for setting Up of SEZ unit. Accordingly, - the incoming entrepreneur applies for grant of LOP.in .réspect of his Project - "and the Premises are surrendered to the Zone Administration by the de-. tL ' bonding unit and thereafter the Zone. Administration’ allotts: to the. new _° _ €ntrepreneur, on the basis of Guidelines for’ Transfer. Of premises, It was. . ', alSo pointed out that im the case of premises surrendered by the de-bonding - . a . unit or-evicted unit allotted, NO such Administrative Charges levied, . > ay” oo In order to have uniformity . of charges, it was Submitted that the _ Proposal is for. charging Administrative charges @ 5% of -the differential oe, asset value as per Stamp Duty Ready Reckoner of Govt.. of Maharashtra, : .

OO also on the surrendered, premises and evicted premises allotted by Zone . , * | . Administration, ~. a a 7 : tens ; Decision: The Authority approved the proposal. ay : Tem No. 7: Outsourcing of Helpers and 2 Data Entry O erators me | © aS The Authority wasiinformed that there is no sanctioned Group-D staff in . -In the Zone Administration and the arrangement has been to Outsource the ie - “services through the MIDC. ‘At present, there are 14 Helpers and two Data. Entry Operators outsourced. through MIDC in which Cases; 12.5% ETP ° charges are also payable. The existing outsourcing arrangement DY MIDC IS.” .- .. through. different. Contractors and the wages paid for similar nature of work a dfi / .Wagesare different.[Act.] There were also . complaints of non-compliance of Minimum = a “a, ee, The Authority noted that the proposal is for outsourcing the services of ac ° the existing 14 Helpers and two Data Entry Operators through M/s. Prompt -- .. 'PersonnelOUtsourcing'Consultancy”on the basisServicesof minimum-Ltd.,agencywhich chargesis the quotedapprovedin responseagency for-to . » “Tender Notice’ issued by the Zone Administration. It was noted that the —°—. ~.. .annual expenditure for outsourcing the services of 14 Helpers’ and two Data : yf _’. Entry Operators through M/s. Prompt Personnel. Consultancy Services Ltd. ‘yt ' works out to & 15,73,824/-. ~The increase in expenditure would be - _ . depending upon, the increase in DA granted by State Govt. from time to time pee as per the Minimum Wages Act. he . re | _ Decision: The Authority approved the proposal | | D 1 Item No.8: Proposal for payment of incentive in the form of fee to rene ie -aer the’ Officers /staff attending to Authority’s work, ~ - | -..7 Decision:consider theThe proposal. Authority after detailed deliberations. decided not to et)1 od ot — _. Item No. ’9: Present StatusAuthority of various projects approved bythe | ey mo | ETS ‘ire _ | The Authority noted 'the present status Health pf Creche Facility, Occupational. a , Centre, Gymnasium, Guest House and Bio-Methanization Plate Te” was also noted that the Security Wing has been provided with two YAMAHA : + _ Bikes for patrolling duty. ~. 7 | Oo _ Supplementary Agenda Item No.10: A transparent policy for . allotment of space in SEEPZ-SEZ. — New & Surrender and other. . | - related issues, a, | . . } te! et) fo . The Authority was informed that since the impact tof recession’ on — . SEEPZ-SEZ -has’ reduced and there are a large number of units waiting for +) allotment of space inside SEEPZ-SEZ while there are 42° units which are: closed and non-functional, it is necessary to bring out a comprehensive © ; guideline for SEEPZ-SEZ Authority laying down : | mo . : oy Fo Principles of allotmentof land/premises, | at (ii) an . = . - Conditions for surrender of premises either at.the option of the © ' a” De _ ' ' unitunitholder or after a review by the SEEPZ: Authority when-the ~ 3

se Be: (iii)fi* The comprehensive guideline will also cover other issues as. = . _ practice,Indicated in points 1 to. 5, | Of the 2006 Policy, -with update of a os oes Ce | ue__MinutesThese guidelines will replace the Transfer Policy as contained in the @ a? ae - of the meeting of the Committee held of 2° November, 2006, ° . which will in effect be replaced by ‘a Policy of .allotment. of ‘space. upon ~ Surrender. If a unit wants ‘to Surrender the premises the next allottee will be - r * "= decided upon by the’ SEEpz Authority and the method Of compensation of - S ; any investment made will be decided by the Development Commissioner, 2 / ©. theValuer.ChairpersonThis willof thebring Authority,transparency. by a Process of valuation by an authorized in the process of re-allotment. . available space and limit the premium which yields to the unit. of - ; ae Own- the property, 7 [ who donot. (Ha ; Sohal & 4 oo, The guidélines will first address. the need for fresh allotment -and 3 allotment on. surrender of the short-term leased space of SDFs and Gem &' ©. Jewellery buildings, .A Committee will oo of be formed for bringing out the first set draft guidelines as has been brought out by Cochin SEz. os SEEPZ++, multi-storeyed building, SDF-vIt and Plots: . Spacelike x ‘ can be covered i the ww. * * ark . Second round as these’ are obtained on long-term lease. ‘from MIDC and. ° |: om upfront lease payments are made from units, - 4 yy oie Ps . ~ Bs Decision: The Authority approved the Proposal for. forming a oe a5 . Committee under the: Chairmanship: of JDC. with “Members: as see _° nominated by the. pc to consider the Proposal. and ~ submit . +. Fecomméndations within a month. foray a i pI: , o The meeting ended with the vote of thanks tothe Chair, ne oe

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