12/12/2009

oe a _’ Minutes of the 4 Meeting of the SEEP?-SEZ Authority held on 4° December | ° a ~. 2009 at 11.30 am. under the Chairmanship of Development Commissioner, ce, we SEEPZ-SEZ and Chairperson, SEEP2Z-SEZ Authority, ; ght ems ™ ; ) s Present[iy 1. Ms. Reshma Lakhani, : Member = | Jt. Development commissioner, . 7 . - oo . ; «ORs fifi 2. Shri Amar Kothari, is Member. -° . s Managing Director ’ / eed ie eee 2 . &, - MIs. Inter Gold (1) Ltd. . ) a Se ST foo oe | os :: In Attendance:“o" by 1. Dy.ShriDevelopmentP.S. Raman, Commissioner. ers _z , : SEEPZ-SEZ. . ri. ; er. _ Asstt. Development Comrnissioner - piety . : , fs _ Agenda Item No.1: Confirmation of oe the Minutes of the 3°4 meeting — cc a , "Se _ .» .,% The Minutes. wereheld confirmed.on 08.09.2009. oo ] . . ‘ a) oe os Henk aS a Expenditure towards Disaster management Plan (DMP) a Lon — a The: Authority noted that YASHADA, Pune, has been assigned the work of - se + preparation of Disaster Management Plani for SEEPZ-SEZ at a cost of Rs.13.05 _ +... lakhs. The Authority approved an advance payment to the extent of 60% of the sod "approved cost.i.e. Rs. 7.83 lakhs to be released to M/s. YASHADA. ph Sg om Qo Additional manpower for Security - Approval of the selected Agency. Me Bs : > oe 7 The Authority noted that as the performance of the Guards provided by M/s. : _ Sanesh Security Agency has: not been satisfactory, the Zone Administration has, : ' as “based on Tenders received in response to Tender -Notice published in the - .. + 5 . Newspapers, ‘accepted the tender of M/s. Vindyachal Security Detective & Allied :.” ah Services Pvt. Ltd. and asked them to provicle services. — of 29 Security Guards. It was + also observed that performance of the Security Personnel provided by M/s. : Mindyachal Security Detective & Allied Services Pvt. Ltd. may be assessed if found. Satisfactory, further requirement of personnal from them may be examined.. _ a ae #0 Ill., Disposal of e-Waste - . ; . = The Authority noted the details mentioned “observed in the Agenda Note. twas further . all ‘that the Hazardous Waste Management Rulés, 2009 may be circulated to sy Units and they should be informed about the approved handlers of e«waste ‘jin: . : order to ensure proper dispoSal of e-Waste. | 7 | 2

,

|

a

'

IV. Bio-Methanization Project.

: . é

The Zone Administration has been examining the possibility of setting up of a Bio-Methanization Plant with the technical assistance of Dr. Kale of BARC so as to take care of the wet garbage disposai. It has been the experience in the past that . . wet garbage disposal has been a matter of concern at all times since any accumulation of the same adversely affects the up-keep of the Zone Complex. Setting up of the Bio-Methanization plant would take care of the disposal garbage, In this regard, Expression of Interest was invited by publishing.of wetthe proposal-in the leading local newspapers and three parties who have BARC - technology, have responded. These responses were analyzed by a Committee and the parties were asked to submit revised estimates taking into account the following:— a - ; (i) land required for setting up the Plant will be leased for a period of 30 years and the lease rent payable shall be @ Rs.70/- per sq.mt. per annum. , : 1 | (ii) the entrepreneur will claim the subsidy available under the MNRE Scheme and the remaining project cost would be invested by the entrepreneur. . (iii) = the project would be implemented on turn-key basis and ‘the arrangement for payment of royalty or sharing of revenue with the Zone Administration would also be indicated in the revised proposal. |

The Authority noted the present status and observed that priority may be accorded for this project. . V. Solid Waste Waste Management |

V. Solid Waste Waste Management

The Zone Administration has invited Expression of Interest for Solid Waste Management by publishing the related details in the leading local Newspapers on 1.12.2009. After discontinuation of the garbage removal arrangement through MIDC and separation of the wet and dry garbage, the Zone Administration has been . inviting short tender for removal of dry garbage in the past few months. The last : yf date for submission of Expression of Interest is 15.12.2009. Further progress in the - ., matter will be submitted to the Authority in due course. Present status was noted: Ss. VI. Annual Garbage Tender . . : The Zone Administration was inviting annual tender till 2007 for removal of . garbage including gutter waste and septic tank waste from the Zone Complex. In. - . the year 2006-07, the work of garbage removal was assigned to the MIDC as a a, : nodal agency. The MIDC invited annual tender for the year 2006-07 and 2008-09. The contractor discontinued the work before completion of the contract period, which _ caused considerable difficulties due to accumulation of garbage in the maintenance © * of up-keepof the complex. Subsequently, the Zone Administration decided to separate the wet garbage and arrangement for regular removal of wet garbage:has , been made with the BMC. . 3 4

BS yf - .,

oes Apart from the dry garbage, gutter waste and common Septic tank waste also are to be disposed. The Septic tank. waste and gutter waste contain particles of - precious metal which Passes through the dust form in the drain/sewer line. The « _ "tenderer, gets the sample tested from the Government Mint and pays customs duty” mS Fe based on the presence of Precious metal certified by the Government Mint . 7. It is proposed to invite annual tender for removal of dry garbage Specifying Sat that the contract can be discontinued with 45 days notice in case" the Zone y ‘a Administration decides to have in-house dry waste Management arrangement, — 7 Ot Ege op! The Authority Observed that the Annual Tender may be invited by se publishing Tender Notice in leading local newspapers, yg eee pm a | = og EE Setting up ofa Refinery Project in SEEPZ-SEZ, ; em ope) go ck Lo Php Authority noted that it was brought to the notice of the Authority jn it's . om ‘meeting held on 28.07.2009 that Setting up of a Refinery facility in the Zone would Meade 2 )* _. be-desirable to take care of disposal of the Septic tank waste, Further, such a as es - Refinéry would also be an added infrastructure for the Gems & Jewellery units: for - - ; . recovery of precious metal from Sweepings/dust, etc. In this regard, the Managing 7 ca lo Director of M/s. Hoover & Strong, USA visited SEEPZ gnq also held discussions With “e the office bearers of the SGJ&MA. As the Project. envisages substantial investment, . . a M/s. Hoover & Strong stated that they would require permission for taking a sample . . Ofseptic tankwaste So that they can assess jn their refinery: the actual extent of Hoe, ~ presence of precious metal recoverable from the waste, based on which they would’ . : : © being Position to assess whether Setting up a refinery in SEEPZ by their investment tad . Sample septic tank waste : Wyld .Custom be viable or not. Accordingly, M/s. Hoover & Strong were permitted to take | |} to their refinery Subject to compliance. of applicable - ea Te are _ procedures vide . Zone Administration's letter .:‘No.SEEPZ-7° oe,[Hoover] SEZ/EMS/Refinery/199/09-10/12060& Strong in this regard is awaited,dated 18.11.2009.7 ; “Further response: from M/s... e Lt Sia: | - ~~ VII. Annual House Keeping Contract i nr: os ; nn It. was noted. that the Zone Administration published in the. leading local eg en . . Newspapers tender notice inviting tenders. under the two bid system i.e. Envelope-1 aoe sg gS 7a containing the terms and conditions and Envelope-2 containing the financial 1) noe Envelope-1 has: been Opened and the details are being Scrutinized, based.on which | ooo erg a: Envelope-2 will be opened on a Specified date after giving intimation to concerned _ - parties So that they can remain present if they so desire. . eee . _ , | 1% Building Facilitation centre ~ 7 a ' a 7 It‘ was noted that the MIDC has completed construction :of the Business _ - 1 Facilitation Centre building and has also issued building completion certificate. The oo a BFC building has various facilities such as ready constructed space for Restaurant, . om Conferénce Hall, Guest House, Gymnasium, Health Club,’ etc. The Zone . ! 7 Administration Proposes to invite tender from reputed hospitality agencies for . _ running these facilities based on tender notice published in newspapers, ‘The format : ” of Leave & Licence Agreement is being finalized in consultation with the Ministry of | a

X. Major repairs of SDF-V , Gems & Jewellery Complex No.1! & Il.

• The Authority noted that considering the present condition of the building, SDF-V, Gem & Jewellery Complex -! & III require major repairs. It was observed that a Committee comprising of few representatives from the allottees in the building, representativesrent upward. from MIDC, may jointly examine the possibility of revising the lease ' Xi, Transfer Policy for premises / plots within SEEPZ-SEZ It was noted that the transfer Policy needs to be reviewed to as to bring them — in-alignment with the SEZ Rules and the same was also discussed in the Approval Committee meeting held on 26.11.2009. The view held was that: henceforth a specific condition may be specified in new LOA Specifying that “on de-bonding of the project, the space allotted shall be surrendered back to SEEPZ Authority”. In . respect of existing units also, similar condition will be made applicable. A Public Notice is being issued in this regard to all units separately. . The Authority noted the action proposed in the Agenda Note. . : . Xll Other staff requirement of Authority insted . 1 . The position with regard to the vacant posts out of the sanctioned strength in | _ Security Wing and action Proposed to be taken for filling up of the same were noted. — As regards other staff requirement of the Authority, it was noted that the _ requirement has been proposed as follows:. , 1) Manager (Estate) 2 1 post si) 2) Caretaker . : 1 “ 3) Executive (Estate) - 7" . 4) Chartered Accountant. Le. a . 5) Executive (Accounts) ie . : a | 6) Manager (Public Relations & Marketing) 4 -_ . . 7) Stenographer: . + 7 fw 8 | 8) Helper ‘oe 2 Posts 7 in . The Authority observed that keeping in view Rule 9 (4), it may be examined, berespect of which posts, regular staff need to be appointed and service which can . outsourced. It was also noted that Rule 9 (2) of the Authority Rules specify that * “categories, numbers and Pay scales of the officers and employees required by the Authority under sub-rule (1) shall be decided with the approval of the Central initiatedGovernment.”after fulfillingNecessarythese conditions.action for supplementing staff requirement may be

==> picture [2 x 30] intentionally omitted <==

----- Start of picture text -----<br> .<br>----- End of picture text -----<br>

ae aaa General Issues . 7 _ val . ek: l.. Structural Stability of Building -° ; a” i = 8p: oe _ . m4) 2, _ The MIDC may be asked to carry out audit of structural audit of the buildings * and submit their report within three months period. 4a : an eee || Encroachment , oe _ . 4 ae ‘ - . ” It was decided that all encroachment of‘common area may be inspected by.a | ~ Joint team of SEEPZ Authority and ‘SPA, keeping in view Safety /load Conditions and 7 ; other needs of Production activities and relevant Rules, the encroachments which are permissible to be regularized may be identified and the remaining be removed. he rae _ Ii. Lease Rent : | ee a . ‘fo os a”: substantial capital nature of expenditure is involved in renovation /' major ' ; -: repairs of building, it needs to be examined as to whether Lease rent can be 7 a > increased, and if So, to what extent ? As indicated in Item No. Xx above, a -:. : i, nl Committee comprising few representatives from the allottees in the building and . representatives from MIDC will be formed by the Chairperson for this purpose. a - ay, Service Charges . ioe ; . | a7 Os The Authority noted that providing adequate lighting in the common area is & required from the security point of view. It was also noted that proposal for .. Sm | providing flood lights at an estimated cost of Rs.74.75 lakhs has been included in the . _ “8 Proposal submitted for consideration under the ASIDE Scheme of the Ministry. It is som ™ necessary to .provide adequate lights wherever necessary. The Authority desired to: . . know whether-the service charges selected at present at the rate of Rs.23/- per “ $q.mtr. per year is adequate to meet the expenditure on electricity. Dos a or. | Authority observed that it needs to be examined as to whether °C :. A services charges recovered are ‘proportionate to expenditure incurred on’ . ; rendering the services. | . 3 7 : : GV. Benalty | | | ink | 3 | "The. Authority. noted that the commen area. is made dirty by spitting and - . ~ ' throwing waste in the open by employees of the units. It was observed that while ; . dust bin should be provided wherever necessary, a system of imposing penalty wrthis regard. Requesting units tie__ Should also be adopted so as to improve the situation. A Circular is to be issued in °°| to engage additional watch and ward Staff for 3 - marshalling such areas is also an option. This should be-explored, - ae 7 The meeting ended with a vote of thanks to the Chair. ae . 4 | : . : . in | = | oe Do, SEEPZ SEZ Authority: .