Streamline the Boarding procedure-regarding.

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| Orxned ee : y OFFICEaharerea OF THEsaat, PRINCIP rat A L COMMISSIONERa, HEC, ToNTA- 370 OF CUSTOMS:421 en CUSTOM HOUSE, MUNDRA PORT, KUTCH, GUJARAT- 370 421. TONE : 02838-271029_ FAX:271162 : : A Public Notice No.-09[/][ 2016-17] , Sub:- Streamline the Boarding procedure-regarding. Ali the Shipping Agents are hereby informed that for speedy clearance of vessel operation and to streamline the boarding procedures, the following shall henceforth be adopted:: (i) The Shipping Agent shall inform the Section Officer /(R & 1) Officer in advance as per guidelines prescribed in the Customs Act, 1962 regarding berthing time anid details of the vessel. The requisite documents shall be kept in readiness for scrutiny by the Boarding Officer. (ii) A feedback form is appended to this Public Notice and the Shipping Agent should advise the Master ‘of the vessel to give genuine feedback in the Feedback Form provided by the Boarding Officer. (iii) The Boarding Officers have been directed to endorse the commencement of operations by signing the Application for Entry Inward/ Arrival Report as soon as the boarding procetlure is completed. All agents may take note and advise the Master(§) of Vessel(s) accordingly.

f operations by signing the Application for Entry Inward/ Arrival Report as soon as the boarding procetlure is completed. All agents may take note and advise the Master(§) of Vessel(s) accordingly.

. dt od ait tSey) (P. V. R. REDDY) Ware arc /Principal Commissioner, ‘ \ F. No. VIII/48-09/PN/AG/CHM/2016-17 No. VIII/48-09/PN/AG/CHM/2016-17 VIII/48-09/PN/AG/CHM/2016-17 Date: 07t September, 2016 Copy to:1. The Chief Commissioner‘ of Customs, Gujarat Zone, Ahmedabad. 2. The Commissioner of Customs Kandla, Custom House Kandla. 3. The Additional Commissioners, Custom House, Mundra. 4. All Deputy/Assistant Commissioners, Custom House Mundra. 5. The Shipping Agent Association, Mundra. 6. The Container Freight Station Association,, Mundra. 7. M/s MICT, Terminal, Mundra. 8. M/s Adani Port & Special Economic Zone€ Ltd., Mundra. 9. Notice Board. ''~ 10. Guard File. ~ EDI Section for uploading on ihe website. |comMissiONER“ICE OF OFON CUSTOMS Goat we » | 2 SEP 2016 : oe |Custam H ne Mundra

F. No. VIII/48-09/PN/AG/CHM/2016-17 No. VIII/48-09/PN/AG/CHM/2016-17 VIII/48-09/PN/AG/CHM/2016-17

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:-» _MUNDRA CUSTOMS {FEEDBACK FORM

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----- Start of picture text -----<br> Dear Captain, .<br>----- End of picture text -----<br>

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Mundra Customs: welcomes you and your crew. You are requested to fill the part B of the feedback .form carefully and give a genuine opinion about your experience with Customs: Your feedback will help us in improving our services.

Lo + (PART-A)

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1. Name of Boarding Officer © *..:,<br>2. Date . i |<br>3. Berth ; + : '<br>4. Vessel Name - § :<br>5. Nationality ! :<br>6. Master Name F : : .<br>7. Agent é 4%<br>8. Berthing Time -<br>9. Boarding Time :<br>10. Last port of call : ;<br>11. Next port of call :<br>|<br>12. Cargo :<br>13. Confirmation of SI.No. 8&9 : ga,<br>. (PART-B) i<br>1. Courteous Behaviour a<br>3. Quality of Interaction ° A . Average Good | Very Good<br>4. Complaints if any . = t<br>----- End of picture text -----<br>

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----- Start of picture text -----<br> MASTER<br>----- End of picture text -----<br>

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• In case of any grievance, you are requested to contact:

• 1. Mr. ~ : -s , Superintendent of Customs (R&I) Contact No.“|
• 2. Deputy/ Asst. Commissioner of Customs, (R & I) - (During working hours).

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• “Please desist from offering any compliments to the officer of Customs and please don’t take offence if they decline as they are under strict order in this regard.

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ring any compliments to the officer of Customs and please don’t take offence if they decline as they are under strict order in this regard.

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----- Start of picture text -----<br> «?)legis4 OFFICEgrrerea OFTHEaaa,PRINCIPALHeal AaVHE, COMMISSIONERFEB, STA: OF370CUSTOMS:421<br>Sess CUSTOM HOUSE, MUNDRA PORT, KUTCH, GUJARAT- 370 421.<br>~ - } , .PHOWE : 02838-271029 FAX: 271162<br>StandingOrder No.- 01/ 2016-17<br>----- End of picture text -----<br>

Sub:- Improve the efficiency and streamline the Boarding procedure:re8: To streamline the Boarding prodggure and to iinprove the functioning of Docks operations, the following guidelines and directions are issued:

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1. The Section Officers/ Boarding Officers are directed to inform the Master of the vessel to give a factual feedback in the enclosed format.

2. The boarding Officer should. fill{, the.¢ghtact number of Superintendent (R&I) and DC(R&I) while handling over the specimen feedback form to the Master of the vessel for their feedback: The filled in feedback form should be collected from the master of the vessél and submitted to the superintendent(R&I) on completion of duty/ shifts. -

the Master of the vessel for their feedback: The filled in feedback form should be collected from the master of the vessél and submitted to the superintendent(R&I) on completion of duty/ shifts. -

3. The Superintendent (R&I) on duty should immediately inform DC(R&I) regarding the adverse feedback, if received, over phone and it should be placed before DC (R&I) on the same day or next working day (invariable before the sailing of the vessel). The same shall also be recorded in the diary maintained at the (R & I). é

4. Citing Internationa? formalities/convention, in certain cases the Master of the " vessel/Officer shippingshould refuseagentthemay‘giftofferpolitelygirts andto thefirmly,Boardingon surpriseOfficer.verificationThe Boarding(by team tasked with that purpose) and or bnthe some adverse feedback received (if any), if it is found that instifictions in this’‘regard have been flouted, strict action shall be initiated as per CCS” (Conduct)'‘Rules, 1964 and CCS (Classification, Control and Appeal) Rules, 1965.

5. The Boarding Officer shall endorse . approval for the commencement of

ict action shall be initiated as per CCS” (Conduct)'‘Rules, 1964 and CCS (Classification, Control and Appeal) Rules, 1965.

5. The Boarding Officer shall endorse . approval for the commencement of

. operations in the hard copy of the Shipping Journal/ Arrival Report. The Section Officer/ Boarding Officer should also give entry inward to the vessel immediately after finishing the boarding of the vessel. If the system at (R & I) is not working, the Officer can give entry inward in the sevottam. There should not be undue delay in giving entry inward. It shall be borne in mind that the date of entry inward iscrucial for detegmining the rate of duty in case of filling prior bill of entry as provided in-Section 15 of Customs Act, 1962 ., further the RMS system does not recognize an IGM till the entry inward is given in the ICES. It shall be the responsibility of the Superintendent (R&I) to ensure that the entry inward is given without any undue delay hard copy of the Shipping Journal/ arrival Report. '

6. The Superintendent (R&I) is directed to scrutinize the berth list as soon as he takes over the shift and to depute officer, posted at gates to attend to the work of boarding of the vessels in the event of more than one vessel berthing at the same time. i

   7. All Officers/ Superintendents posted in Harbour shall wear propet uniform with . . .

   name plates. ”

   8. The (R & I) Officer shall ensure that a copy of berth list reaches the DC/ AC (R&l) by 10:00 Hrs. every day without fail. “J

Harbour shall wear propet uniform with . . .

name plates. ”

8. The (R & I) Officer shall ensure that a copy of berth list reaches the DC/ AC (R&l) by 10:00 Hrs. every day without fail. “J

9. The’ Boarding Officer posted at (R & J) should give daily report to Superintendent (R. & I) section regarding the Number of vessels berthed and boarded on previous date with details Le. berthing time, boarding time and entry inward time. wi” Bw Tne ok .

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10. A Proforma rummaging report is given in Annexure-I. the rummaging report shall be signed by the Superintendent in charge of rummaging after each rummaging exercise and counter singed by the Deputy / Assistant Commissioner in charge of rummaging: Rummaging sections shall also maintain the . rummaging register as given in Annexture-II.

11. Difficulties faced, in implementation of these instructions, if any, should be brought to the notice of the under signed. .

All the Officers concerned should strictly adhere to the above guidelines/ directions.

oe wera sar’ /Principal Commissioner, * FE No. VII/48-09/PN/AG/CHM/2016-17 Date: 07tt September, 2016

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• Copy to: a r 1. The Chief Comimissioner of Customs, Gujarat Zone, Ahmedabad. 2. The Commissioner of Customs Kandla, Custom House Kandla. 3 The Additional Commissioners, Custom House, Mundra. 4. All Deputy/Assistant Commissioners, Custom House Mundra. | 4

at Zone, Ahmedabad. 2. The Commissioner of Customs Kandla, Custom House Kandla. 3 The Additional Commissioners, Custom House, Mundra. 4. All Deputy/Assistant Commissioners, Custom House Mundra. | 4

• 5. Guard File. | \ ss 6. EDI Section for uploading on the website.

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||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
|Annexure —I|to|Instruction|No.|5/2016 dated 23.08.2016|[F. No.|3|4/66/2016-Cus|(AS|
|_|RUMMAGING REPORT’,|
|ee|
||_1.| Report no.......(speciff|sl.|nd.)ecof|....i.:....-..a(specify|year|isce|
|Date|ib|
|,|Name|of officer|in-charge|of ruramaging party,|other|-team|members|&|their|
|designations|||Stay|;|
|Details|of|the|Vessel/ Aircrafy Vehiéle|
|(i) Name/ Regn. No.|Me|Be|_|
|(ii) Voyage/ Flag No. / THe. oe|es|a|
|(iii)(iv) Next Last portport ofof Call call with|datei|-|-|a|‘|2|.|
|(v)|Berth|at|.|at|Y|:|,|:|
|(vi)|Nature of cargo|OB|BP|gs|
|oyvii|Shippingof|berthingee tingagent ofof vesse/iandingvessel/landingo|TEE|ofof sreraflatival airoraft/artival ofof vehiclevehicle|__aes|
|Date and time of rummage2|-;|-|--|
|Rae|9|a|
|i.|Date|
|ij.|Start time|tt.|PF|a|
|iii. End time|id|a|re|
|7.

iandingvessel/landingo|TEE|ofof sreraflatival airoraft/artival ofof vehiclevehicle|__aes|
|Date and time of rummage2|-;|-|--|
|Rae|9|a|
|i.|Date|
|ij.|Start time|tt.|PF|a|
|iii. End time|id|a|re|
|7. |Name|and|rank of the|master of the.|vessel/|ship's|officer/|engineer|on|duty|/|
|captain of|the aircraft who|was informed|before commencement of rummage.|
|:|Whether the|officer/enginetr concerned|was|informed|before|any|oil|tanks|or|
|water tanks, cofferdams|etc. were ©|ered.|-|feos|it|
|Whether|the|ship’s/aircraft’s|officer/engineer|was|inforrged|before|any|vital|
|nortions of machinery|were opened.|_-|vie|;|
|10]|Whether|it was|ensured|that-all|tank|covers|etc. were|properly|refitted|and|||Yes/No|
|closed|after inspection...|-_-|—_—|use|
|11]|The areas / parts of|the ship/ aircraft|/ vehicle rummaged:-|Findings|
|r_12||Summar|of findings|+|he|cel|:|
|13]|Follow up|action to|be taken (ifany)|-|
|File|reference|no.|;|_|:|
|a|ae|Name:|
|—|. Signature of the Superintendent in-charge|
|;|.|
|-|Countersigned|by:-|;|;|.|
|Signature|with|date:|:|
|Name:|‘|soe|wl|on|
|Assistant|/ Deputy Commissioner:|_|$8|

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.| |Signature|with|date:|:| |Name:|‘|soe|wl|on| |Assistant|/ Deputy Commissioner:|_|$8|

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Annexure —II to Instruction No. 25/201 6 dated 23.08.2016 F. No. 394/66/2016-Cus AS<br>4 "t, é hd<br>RUMMAGING REGISTER<br>Date | Details of vessel / aircraft ete. Runimaging | Officer in- Action | File<br>. Name Vessel | Date: of reportno. , | charge of | taken reference<br>no. rummaging — :j rummagingart no. * .<br>MONTHLY ABSTRACT - A<br>| No. of= done eet Se | No. of cases Where action was initiated |<br>MONTHLY ABSTRACT -B<br>F<br>Opening Receipt Disposal | Closing | ~ Period-wiseA:  breakup of Closing Balance<br>. Balance _ | Balance<br>month | ‘<6 manths <1 year<br>Note: alte . fees<br>1. ‘Opening Balance’ refetsto number of cases detected which are pending upto the<br>month and ‘Closing Balance’* refers to number of cases pending at the end of the<br>4 :: ee<br>month;<br>2. ‘Receipt’ refers to number of cases detected quring the month i.¢. number of cases<br>where action was initiated during the month (as in second column of Monthly .<br>:<br>"Abstract - A above) and ‘Disposal’ refers to number. “  of cases finalized / closed during<br>the month. i<br>**----- End of picture text -----**<br>


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