‘ -

No. ADMIN-28011/1/2022-P-I (E-174442) Government of India

:

Ministry of Environment, Forest & Climate Change

==> picture [1 x 1] intentionally omitted <==

----- Start of picture text -----<br> .<br>----- End of picture text -----<br>

Indira Paryavaran Bhawan, Prithvi Block, 1% Floor, Jor Bagh Road, New Delhi — 110003

Dated the 19" August, 2025

OFFICE MEMORANDUM

Subject: Timely Completion of Annual Performance Appraisal Report (APAR).

The undersigned is directed to refer to above mentioned subject and to say that Annual Performance Assessment Report (APAR) is an important document as it provides the basic and vital inputs for assessing the performance of the Government servant and for assessing his suitability for his further advancement in his career on occasions like confirmation, promotion, selection for deputation, selection for foreign assignment etc. It is, therefore, essential that they are completed in a time bound manner so that up-to-date APARs are available at any given time.

2. SPARROW Portal for filing online APARs has already been implemented in this Ministry for all the officers/ officials except for MTS, Staff Car Driver and Canteen Staff. Despite this, there have been a few instances, where physical APARs have been submitted by officers/officials. Further, instances of not writing the APAR of the Subordinates; delay in writing the APAR in SPARROW portal or not appropriately entering the required remarks in the APAR etc. have also come to the notice.

3. In this context, it is stated that Department of Personnel and Training (DoPT) has prescribed timelines for the various stages of APAR writing which are to be adhered to at all levels (Copy enclosed).

4. In terms of instructions issued by DoPT, timely writing of APAR is a public duty. In case an officer does not write his APAR within prescribed time limit, it is to be treated as nonperforming the public duty by the concerned officer and necessary action to be taken against the officer as per rules.

5. Further, submissions of physical APARs are in contravention of extant provisions on recording and completion of APAR online in SPARROW Portal. Recording remarks by the Reporting and Reviewing Officers in some physical APARs, has been viewed seriously.

6. It has been decided that no physical APARs will be accepted in respect of officers and officials for whom the online APAR process via the SPARROW Portal has already been implemented. It has also been decided that no Reporting/Reviewing Officer will record his/her remarks in the physical APARs and Concerned Officer(s) will be asked, if any such instance comes to notice.

7. The above mentioned instructions are brought to the notice of all concerned for strict J compliance. |

8. This issues with the approval of the Competent Authority.

Encl: As above.

Sanjay ome 19 |og]r1s° (Sanjay Kumar) Under Secretary to the Government of India Tel. No.: 011-20819194

To,

(i) All the Officers/ Officials in the Ministry.

(ii) Sr. Consultant (IT) with request to upload on the e-office notice board.

Copy for information to :

PSO to Secretary, EF& CC/ PPS to AS(NPG)/ PS to AS(VVY)/PS to AS(AG)/PS to JS(Admn.)

: Government of India

;

F. No. 21011/10/2025 PP(A-ID

Ministry of. Personnel, Public Grievances and Pensions (Department of Personnel & Training)

dated the 09" April, 2025

(

OFFICE MEMORANDUM

Subject: Revision of timelines for preparation / completion of Annual Performance Assessment Report (APAR) in respect of Central Civil Services

The undersigned is directed to invite reference to this Department’s OM No.21011/01/2005-Estt.(A)(Pt.Il) dated 23.07.2009 on the subject, “Preparation and maintenance ofAnnual Performance Assessment Reports (APAR)”. 2. In partial modification of Annexure III of the abovementioned DoP&T OM dated 23.07.2009, the competent authority has approved revised time schedule for preparation / completion of Annual Performance Assessment Report (APAR). Accordingly, the revised time schedule, i.e., Annexure III is annexed herewith.

3. These instructions will come into force from the Reporting Year 2024-25 onwards.

(Rajesh. Sharma) Under Secretary to the Government of India

All Ministries / Departments / Cadre Controlling Authorities of the Government of India

.

Copy to:

1. AIS Division, DoP&T, North Block, New Delhi 2. NIC for uploading of DoP&T’s website

==> picture [1 x 14] intentionally omitted <==

----- Start of picture text -----<br> |<br>----- End of picture text -----<br>

|||||Annexure-II|
|---|---|---|---|---|
|Timeschedule|schedule forpreparation/completion ofAnnualPerformanceAssessment||AssessmentReport||
||(Reporting Year- Financial Year)||||
|S.|Activity|Dateby|AutoForward||
|No.<br>1.||DistributionofblankAPARforms to all||whick to be<br>completed<br>01°April|;|-|
||concerned<br>(i.e,<br>to<br>Officer<br>to<br>be||||
||Reported Upon where self-appraisal has||||
||tobegivenandtoReportingOfficers|||/|
||where self-appraisal isnottobe given).||||
||Reporting Officer by Officer Reported||||
||Upon (where applicable)|.|||
||OfficertoReviewingOfficer.||||
|4.||APAR to be completed by Reviewing]|31° July|01*August||
||Officer and to be sent to Administration||||
|‘|or CR<br>Section<br>/<br>Cell<br>or Accepting|,|||
||Authority, wherever provided||||
||wherever provided||||
||(a) Disclosure to the Officer Reported|01September||||
||Upon<br>where<br>there<br>is<br>no<br>Accepting||||
||Authority||||
||(b) Disclosure to the Officer Reported|15" September||||
|Upon<br>where<br>there<br>is<br>Accepting<br>Authori<br>Mie<br>a<br>APAR,<br>by Officer ReportedUpon<br>disclosure ofAPAR<br>Forwarding<br>of representation<br>to<br>the<br>.<br>competent authority<br>(a)<br>where<br>there<br>is<br>no<br>Accepting |21° September|||||
||Authority forAPAR|||.|
|(b) where there is Accepting Authority 06" October<br>forAPARa ee<br>competent authority<br>ofreceipt ofrepresentation<br>10. |Communication of the decision of the | 15" November<br>competent<br>authority<br>on<br>the|||||
||representation by theAPARCell||||
||whichtheAPARwill be finally takenon||||
||record||||

F. No.11059/04/2025-AIS-HI

Government of India Ministry of Personnel, Public Grievances and Pensions Department of Personnel & Training ; North Biock, New Delhi Dated: 30" June, 2025

To,

The Chief Secretaries of States / UTs

Subject:- Extension of timelines for recording of PARs for the year 2024-25 in respect of AIS (IAS/IPS/IFS) officers by the Reporting / Reviewing / Accepting Authorities only - reg.

Sir/Madam, ; . | am directed to refer to DoPT's letter 16.05.2025 regarding extension of timelines for recording of PARs for the year 2024-25. In this regard, it has been decided with the approval of the Competent Authority to further extend the timelines for recording PAR for the year 2024-25 by 15 days, in relaxation of Rule 5(1) read with Schedule 2 of AIS (PAR) Rules and 7A so as to give sufficient time to each authority, as indicated below: -

||||Revised by vide|-Further Revision|
|---|---|---|---|---|
||||letter dated 16%||
||||May, 2025||
|Self<br>Appraisal|for |31° May, 2025||30" June, 2025|15 July, 2025|
|current<br>year|||||
|Appraisal|by |31%July, 2025||315August, 2025||
|Reporting Authorit||||2025|
|Appraisal<br>Reviewing Authorit|by|2025|31%October, 2025|‘| 15" November, 2025|
|AcceptingAuthorit||2025|||

2. Notwithstanding anything contained herein, no remarks may be recorded after 31% December, 2025 in the PAR of AIS officers for the PAR year 2024-25, in accordance with the 2" proviso of Rule 5(1) of AIS (PAR) Rules, 2007, as amended. 3. The aforesaid relaxation is accorded as a onetime measure only.

.

. pa TANS eee (Kavita Chauhan) Under Secretary to the Government of India Tel: 011-23093479

-2-

;

Copy for information and necessary action to :-

• (5) All Ministries /Departments of Government of India.

• (6) Ministry of Home Affairs, being Cadre Controlling Authority for IPS, North Block, New Delhi.

• (7) Ministry of Environment, Forest & Climate Change, being Cadre Controlling Authority for IFoS, Lodhi Road, Jor Bagh, New Delhi

• (8) The Under Secretary, EO(PR) Section, DOPT - for information and necessary action

• (5) NIC, DOPT - for uploading on DOPT's website