कार्यालय ज्ञापन (29-06-2024) - सूचना प्रौद्योगिकी (आईटी) सेल के अनुरोध पर वार्षिक ओ एंड एम निरीक्षण रिपोर्ट

F. No.2-2/2O23-IWSU Government of India Ministry of Environment, Forest & Climate Change (IWS Unit) Indira Par5ravaran Bhawan, Aliganj, Jor Bagh Road, New Delhi110003, Dated: 9-.1 June,2024 OFFICE MEMORANDUM

Subject:- Annual O&M Inspection Report in respect of Information

Techaologr lITf Cell - reg. The undersigned is directed to refer to the captioned subject and to forward herewith a copy of the Annual o&M Inspection Report in respect of Information Technologr (lr) cell conducted by Inspecting officer Dr. Ritesh Joshi, Scientist'E', MoEF&CC. 2. In this context, it is stated that the Inspecting Officer has reported certain deliciencies in the Report, which need to be rectified by the Division. It is, therefore, requested that necessar5r action may be taken on the recommendations made by the Inspecting officer and an Action Taken report in the matter may be furnished to this Unit on priority. Encl: As above 6 \r. ort$ rJ J ra 'ffig'tu s)9-=.- ""0.. r:l:'&ilii*rti tt4.-, k ' oor24 To Sh. Neelesh Kumar Sah, Joint Secretary, MoEF&CC aj. +.1^ V Affi,,

IT Cell APPENDIX- 16.4. (Table: L6.1) Inspection Questionnaire for a Section/Desk SL No. Question Status Remedial action required, if anyn for improvement 1. Is the location of Section/Desk conducive for efficient performance? Yes 2. Are the personnel posted in Section/ Desk adequate with reference to the workload? Yes .'. (a) (b) (c) (d) (e) Does the Section/Desk has: Efficient PC systems? Latcst e-Offi ce applications? Efficient scanner? Efficienl printers? Any others (speci$) Yes Yes Yes fes fes 4. (a) (b) (c) (d) (e) Does the personnel posted in Section/ Desk has adequate IT proficiency: In operating the PC system? In using the c-Office applications? In operating the scaruter? Is the seating affangements conducive? Any other associated equipment? Yes Yes Yes \tes 5. Is the personnel in the Section/Desk sent on periodic training to operate the latest versions? Yes ln-house training provided 6. (a.) o) (c) (d) (e) (D G) Is data for monitoring ofthe pendency oI the lollowing subjects generated by the Section/Desk automatically : Fulfi lments of Assurances? Action on Court/CAT cases? References from Cabinet Secretariat? References from PMO? References from MPs and other VIPs? Action on formulation,/review of policy? Action on formulation/revierv of schemei Yes Yes Yes Yes Yes Yes Yes

(h) (D 0 (k) Action on Note for the Cabinet/ Committee / GoM/CoS? CPGRAM? RTI? Any others? (Speciff) ES ES 7. Are the files kept properly in the almirah / racks? Yes l00o/o processing on e- rffice 8. Mechanism for brainstorming to develop innovative ideas with interactions with the stakeholders? Yes 9. Any other issues? lo. Any other observations of the Inspecting officer/ team to improve the efficiency of Section/ Desk: APPENDIX. 16.5. Inspection euestionnaire forpersonal section/staff (Table:16'1) st. No. Question Status Remedial action required, if any, for improvement 1. Is the location of personal section stafl' Conducive for efficient performance? Yes 2- (a) (b) (c) (d) Does the Personal Section/Staff has: Efficient PC systems? Latest e-Office applications? Efficient Scanner? Efficient Printers? Any others (speciS) Y Y I 3- (a-) (b) Docs the personnel posted in personal section/staff has adequate IT proficiency: In operating the PC system? In using the e-Officc applications? Y Y (c) (d) In operating the scanner? Any other associated equipment? Yes Yes Photocooier rvith scanner

Is the personnel in the personal section,/staff sent on periodic training to operate the latest versions? Yes ln house training 5. (a) (b) (c) (d) (e) Is data for monitoring of the pendency of the following generated automatically by the personal section/staff: Reminders for the meeting to be attended by the officer? Reminders to prepai:e / obtain brief for the meetings? Approval for tour programmes of the officer? Arrangements for the tour? Submission of tour report, if any? No ),lo File are processed on e- office; No programmes are available for reminders 6. Any other issues? 7. Any other observations of the Inspecting officer/team to improve the efficiency of personal section / staff: Summary Report Proforma 1. Have all the suggestions I recornmcndations / dcfects oointed out in the previous inspeciion been implemented / rectified 2. If not, specific reasons for not implementing tl e same in each case 3. Defects or shortcomings noticed and any other comments which inspecting Ofhcer (s) may have to make ^ Suggestions / Actions recommended for improvcment oate: )1-0-Lo2q \\XN\^D,.- {Signature qf tnspeitihg Officerf -