ICES Advisory 14/2019 dated 14.04.2020 on PDF copies of eOOC and eGatepass

OFFICE OF THE COMMISSIONER OF CUSTOMS (NS-I) MUMBAI ZONE-II, JAWAHARLAL NEHRU CUSTOM HOUSE, NHAVA SHEVA, TALUKA: URAN, DISTRICT RAIGAD, MAHARASHTRA-400707. F. No. S/22-Gen-402/2017-18/AM(I)Part-II Dated : 15.04.2020

STANDING ORDER NO. 11/2020

Sub: - ICES Advisory 14/2019 dated 14.04.2020 on PDF copies of eOOC
and eGatepass – reg.

Attention of all the officers and staff of JNCH is drawn to Board’s Circular No. 19/2020-Cus dated 13.04.2020 and JNCH Public Notice No. 54/2020 dated 14.04.2020 on the electronic communication of PDF copies of Bill of Entry.

At present the PDF version first copy of the BEs, generated after assessment are already being sent by mail to Importers/Customs Brokers. At many places this copy is already being used for shed examination/compliance verification instead of the physical print out. Now, in accordance with the said circular, the PDF version of the final copy of the BE as well as the Gatepass will also be sent by email automatically on OOC w.e.f. 15.04.2020.

While the salient features of these newly introduced eDocuments have been elucidated in the said Circular, following points may be noted for verification: a. As is the case with PDF First copy, the eOOC and the eGatepass copies will bear a secure, digitally signed and encrypted QR code. The authenticity of the document can be verified by scanning the QR code using the ICETRAK mobile app available on the Google Playstore (Android).

secure, digitally signed and encrypted QR code. The authenticity of the document can be verified by scanning the QR code using the ICETRAK mobile app available on the Google Playstore (Android). A valid QR code would return details like BE No/BE Dt, IEC, Port Code, Document version etc.

b. Since both the First as well as Final copies of OOC can be generated more than once (in case of reassessment, OOC cancellation), checking whether the version presented is indeed the latest and valid one is important. For this purpose, an enquiry is being given on the ICEGATE website under Public Enquiries > Document Status > Bill of Entry to verify whether the Document version returned on scanning the QR code is indeed the valid version. Going forward, an app would be made available on the ICETAB using which the examining officer can directly verify the PDF First copy through ICES itself.

c. The eGatepass copy will also have a similar QR code for every container under that Bill of Entry which can also be scanned and verified as detailed above. This will ensure secure gate out of eligible containers only. For non-containerized cargo, only B/L details and total packages would be available in the QR code.

d and verified as detailed above. This will ensure secure gate out of eligible containers only. For non-containerized cargo, only B/L details and total packages would be available in the QR code.

d. The eGatepass copy is generated only for the purpose of Customs verification. The EDI OOC message will continue to be transmitted to the registered Custodians through MFTP. In this context, as instructed in the said Board’s Circular, concerted efforts may be made to ensure that all the custodians under jurisdiction of JNCH are registered on ICEGATE and have on-boarded the ICEGATE MFTP (ref. ICES Advisory 14/2019 dt 13.06.2019)

e. It may also be noted that above initiatives are being implemented to do away with the physical signing and collection of documents. Instructions given in this regard in the said Board’s circular may therefore be strictly adhered to.
7. In case of any difficulty, the specific issue may be brought to the notice of ADC/JC, EDI, JNCH through email on edi@jawaharcustoms.gov.in.

Sd/- 
          (SUNIL KUMAR MALL) 
Commissioner of Customs (NS-I). 

Copy to:

1. The Chief Commissioner of Customs, Mumbai Zone-II, JNCH.

2. The Commissioner of Customs, NS-G/ NS-I/ NS-II /NS-III/ NS-IV / NS-V, JNCH.

3. All Additional / Joint Commissioner of Customs, JNCH.

4. All Deputy / Assistant Commissioner of Customs, JNCH.

5. All Sections / Groups of NS-G, NS-I, NS-II / NS-III/ NS-IV / NS-V, JNCH.

6. AC/DC, EDI for uploading on JNCH website immediately.